New Classified Employees Checklist

1. InitiAL EMPLOYMENT REQUIREMENTS

If you have not previously completed paperwork to substitute in the district, you will need to complete the following forms BEFORE you may begin  your employment.  The forms are available at the District Office (124 E Lawrence Street, Mount Vernon)

• W-4 form

• Form I-9 Employment Eligibility form (this form requires that we see current/government issued ID (typically, unexpired US Passport or driver's license & social security card--no copies)

• Social Security card (no copies) if not used for the Form I-9

• Copy of high school diploma or transcript or GED (if not included in online application documents)--this is required for ALL classified positions

• Fingerprinting--fingerprinting is now available in the Mount Vernon School District administration office!  Please click on this LINK to request an appointment for fingerprinting and to complete required information.  The cost is $85.00 (cash, credit/debit or money order).  

3.  WASHINGTON STATE SEXUAL MISCONDUCT DISCLOSURE RELEASE FORM (Link)

Per state law, RCW 18A.400, the legislature has determined that additional safeguards are necessary in the hiring of school district employees and current substitutes to ensure the safety of Washington's school children.  Our district uses Ethics Data, an electronic system to handle and process the Washington State Sexual Misconduct Disclosure Release forms.  Because the program requires the last four digits of your social security number, you will receive an email from ethicsdata.com with instructions and an access code to complete this requirement (you may  need to check your SPAM or Junk folder) after you have completed the initial onboarding requirements.  You will receive reminders from the Personnel Office to complete this required step.

5.  ANNUAL TRAININGS 

The following must be completed by all district employees annually; select the topics/links below:

• Confidentiality

• Key Access Program 

• Drug Free Schools, Workplace & Community

• Dignity in the Workplace

• McKinney-Vento--Assistance for Students Experiencing Homelessness

• Nondiscrimination in Schools

• Life Threatening Conditions

FRONTLINE - Substitute Calling System

The Mount Vernon School District uses Frontline Absence Management to simplify and streamline the process of recording and managing absences and finding substitutes.  The system is available to you 24 hours/day, 7 days/week and can be accessed via internet, phone and an app.

You will receive an email from Frontline ("no-reply@frontlineed.com" ) with the Subject: Mount Vernon School District 320 has invited you to Absence Management) as well as two separate emails from Tina Ellison, Substitute Coordinator providing you access information and instructions.  Set up your account and familiarize yourself with the system so that you will be prepared to access the service when needed.  Helpful tutorials are also available.