Reimbursement

STEPS FOR REIMBURSMENTS:

1. Fill in the Travel Reimbursement form available below.  

2. Collect your receipts (itemized paper receipts or email receipts) for lodging and travel. Allowable travel expenses include taxi or ride-sharing costs, bus tickets, airplane tickets, and travel by private car. No meals or other food costs will be reimbursed.

3. All bills and receipts must be itemized and indicate the method of payment.

4. We will reimburse lodging and you must submit a receipt if you want some reimbursement, for either hotel or Airbnb type lodging. If you shared a hotel room, clearly state with whom, and who is to be reimbursed for the charge. 

5.  Travel by car will be reimbursed $0.70 per mile to the owner/driver of the vehicle. We'll calculate the distance from your house to UK. No gas receipts are necessary.

6. Scan the Travel Reimbursement form and your receipts (with your name on them) into one PDF file and email them to KT Griffis, mathematics department manager, at:  kt.griffis@uky.edu

7. Once your PDF file is processed, you will receive an email from Paymentworks inviting you to register. You must register with Paymentworks in order to be reimbursed. 

8. Receipts and the travel reimbursement form must be electronically submitted to KT Griffis at kt.griffis@uky.edu by Wednesday,  June 25, 2025.  

9. You will be  reimbursed up to the amount stated in your financial support email. Please submit all the receipts you have because we might be able to reimburse more than this limit. Question? email peter.hislop@uky.edu or kt.griffis@uky.edu .