Instead of manually bolding text:

• Use Heading 1, Heading 2, Heading 3

• Apply headings from the toolbar dropdown

Benefits:

• Cleaner formatting

• Automatic table of contents

• Easier navigation in long documents

To adjust margins, orientation, or page size:

1. Click File → Page setup

2. Adjust margins or change to landscape

3. Click OK

Use landscape for:

• Data tables

• Flyers

• Wide content

To insert content:

• Insert → Image

• Insert → Table

• Insert → Drawing

Tip: Use tables to control layout instead of spacing with the space bar.

To add:

• Click Insert → Headers & footers

• Add page numbers under Insert → Page numbers

Helpful for:

• Handbooks

• Long assessments

• Staff documents

To leave a comment:

1. Highlight text.

2. Click the comment icon or right-click → Comment.

3. Type your feedback.

4. Click Comment.

You can tag someone by typing @name.

When tagging someone, you can assign the comment.

They will receive an email notification.

This is useful for:

• Task tracking

• Revision feedback

• Team editing

Use Suggesting mode when reviewing content.

Changes appear as tracked edits that can be accepted or rejected.

This prevents accidental overwrites.

Multiple users can edit simultaneously.

You will see:

• Colored cursors

• User names at the top

• Live updates

Always communicate editing roles ahead of time.

1. Click File → Version history → See version history

2. Browse previous versions

3. Restore if needed

You can label versions for clarity:

File → Version history → Name current version

This is helpful before:

• Major edits

• Sharing publicly

• Submitting final drafts

Version history:

• Prevents lost work

• Allows rollback

• Protects collaborative documents

Highlight text → Click link icon → Paste URL

Always confirm links work before sharing.

Bookmarks allow you to link to specific sections inside a document.

Insert → Bookmark

Useful for:

• Staff handbooks

• Long lesson plans

• Policy documents

To insert:

Insert → Table of contents

Automatically updates when headings are used.

Tools → Voice typing

Useful for:

• Drafting quickly

• Accessibility support

• Brainstorming

Type @ followed by:

• A person

• A file

• A meeting

• A date

• Smart chips make documents interactive.

Visit the Google Docs template gallery for:

• Meeting notes

• Lesson plans

• Project proposals

Templates save time and maintain formatting consistency.

Tools → Translate document

Creates a translated copy of your file.