Board By-Laws

MMSRP Neighborhood Association By-laws

ARTICLE I – NAME

The organization shall be called the Mont Marin/San Rafael Park Neighborhood Association,

hereinafter referred to as the Association.

ARTICLE II – OBJECTIVES AND PURPOSES

The objectives and purposes for which the Association is formed are as follows:

(a) To organize an association to promote and contribute to the general welfare and betterment of the area commonly known as the Mont Marin, San Rafael Park and Montevideo Terrace neighborhood through organized action and effort.

(b) Promote and enhance the safety, security and appearance of the neighborhood.

(d) Keep all residents informed of issues vital to the neighborhood by encouraging open communications and meetings.

(e) The Association shall not engage in partisan political activities.

ARTICLE III – MEMBERSHIP

Membership is open to all persons 18 and over who are residents within the boundaries of this Association.

ARTICLE IV – VOTING

Section 1 – Each member shall have one vote in all matters.

Section 2 – Only those members who have paid their current year’s dues shall be eligible to vote.

Section 3 – Voting may be by voice, raised hands or secret ballot as decided by the membership prior to voting.

Section 4 – No vote shall be cast by proxy.

ARTICLE V – FEES AND DUES

Section 1 – The annual dues shall be set by the Board of Directors each January.

Section 2 – Dues shall be payable in the first quarter of each year.

Section 3 – Members who have failed to pay their dues shall be deemed inactive.

Section 4 – All active members are entitled to vote.

Section 5 – No annual dues or fees paid by a member of the Association shall be refundable to such members.

ARTICLE VI - BOARD OF DIRECTORS

Section 1 – Only those members entitled to vote shall be eligible to serve on the Board of Directors, hereinafter referred to as the Board.

Section 2 – The Board shall consist of the immediate past president and not less than four (4) and not more than nine (9) members to be elected annually by the membership to serve for the term of one calendar year.

Section 3 – Vacancies occurring on the Board shall be filled by appointment by the President with approval of a majority of the Board for the unexpired term of office.

Section 4 – The officers of the Association shall be a President, a First Vice-President, a Second Vice-President, a Secretary and a Treasurer. The officers are to be elected from the Board of Directors. The offices of Treasurer and Secretary may be combined at the discretion of the Board.

Section 5 – The officers shall be elected annually by a majority of the Board at their first regular meeting and shall serve until their successors are duly elected.

ARTICLE VII – DUTIES OF OFFICERS

Section 1 – President. The President shall preside at all meetings of the Association and the Board of Directors at which he/she is present, shall serve as member ex-officio of all standing committees. The President, his/her designated representative, or one designated by the Board of Directors, will represent the Association at various meetings which warrant representation by the Association.

Section 2 – Vice Presidents. The First Vice President shall assume the duties of the President during his/her absence. The Second Vice President shall - act as coordinator of all committees.

Section 3 – Secretary. The Secretary shall keep the minutes of all meetings of the Association and the Board of Directors which shall be an accurate and official record of all business transacted. The Secretary shall be custodian of all Association records and shall be responsible for preparation of all correspondence of the Board of Directors of the Association.

Section 4 – Treasurer. The Treasurer shall receive all Association’s funds, keep them in a separate bank account in the name of the Association as approved by the Board of Directors and pay out funds only on an order approved by one (1) other officer. The Treasurer shall keep a membership record containing name, street address, phone number and email address of each member. An up-to-date copy of the membership record shall be furnished to the Secretary to be used as the official mailing roster.

ARTICLE VIII – MEETINGS

Section 1 – The Association shall meet annually and at such other times established by the Board of Directors.

Section 2 – Special Meetings may be called by the Board of Directors at such times as are thought desirable, and that the President shall call a Special Meeting upon petition signed by not less than twenty-five percent (25%) of the voting members. All special meetings called shall be limited to the purpose stated in such petition.

Section 3 – No less than a majority of the Board of Directors or 25% of the members shall constitute a quorum for the transaction of business.

Section 4 – The order of business at all regular meetings of the Association shall be as follows:

1.Meeting called to order

2.Roll call of officers

3.Reading of minutes of previous meeting

4.Reports of officers and committee chairpersons

5.Unfinished business

6.New Business

7.Program (addresses and entertainment)

8.Adjournment.

Section 5 – Regular meetings may be called by or at the request of the president or any two officers and shall be open to all members of the Association.

Section 6 – Robert’s Rules of Order, Newly Revised, 10th edition shall be the parliamentary authority for the Association.

Section 7 – The annual meeting of the membership of the Association shall be held during the first quarter of each calendar year, the exact date to be determined by the Board.

ARTICLE IX – COMMITTEES

Section 1 – The President shall appoint with the approval of the Board, a membership committee and such other committees as the Board shall deem necessary.

Section 2 – The membership committee shall contact for enrollment all persons eligible for membership and shall be responsible for collecting annual dues.

ARTICLE X – AMENDMENTS

Amendments of the bylaws will be done according to Robert’s Rules of Order, Newly Revised, 10th edition. A written proposal of the bylaws amendment will be presented to the Board of Directors. The Board of Directors shall present to the Association’s members the proposed amendments in a newsletter at least twenty-one (21) days prior to the meeting at which the amendments are to be voted upon The bylaws may be amended by a majority vote of the Association’s members who are in attendance at the next General Meeting or Special Meeting.