Preliminary research

Before organizing a video field trip and even pitching a story, gathering information about basic facts and their context is necessary. No two people investigate the same, but there are some universal procedures. Assuming that you have already chosen a central theme for the video, here are three steps that we recommend you follow:

1. Begin to explore 

Learn everything about the subject matter, people, and locations you plan to record. Find out what is usual and unusual about that particular scenario you will visit. Find ways to provide an inclusive angle with a variety of sources. Study what has already been published. Watch similar videos on the issue and consult experts willing to share their knowledge. 

2. Build trust and secure access 

Let people know what you stand for, and let them ask you about it. Learn from your characters and experts and rub shoulders with them. Find out who are the best voices to narrate the story and make sure, as much as possible, that they will be available for interviews. 

3. Draft the outline and plan for the field trip 

Once you have gathered enough information, draft your outline and schedule for the field trip. We strongly recommend including in your proposal a preliminary list of interviews and a shot list. You can use our template to present this information in your pitch.

The preproduction meeting

Feedback may be requested by Mongabay editors to refine certain aspects of the pitch before the preproduction meeting. Once the proposal is ready, a call with Mongabay producers should be arranged to agree upon the assignment’s goals. 

The preproduction meeting should cover the following items:

Missions and permits

Each video field reporting trip has specific needs, but there are general best practices that can help optimize time and minimize risks. These are some of the points to take into account before going out:

• Planning 

Set a few days aside for the work. Ideally, concentrate the recordings in two to three days and schedule tasks to be performed each day (interviews, shots, etc.), taking into account transport and break times.  

• Localization 

Think about where you are going. Ensure you’ll be able to access the key places where the action is happening. Look for quiet places to conduct interviews. 

• Consents 

If you plan a visit, make sure they know your schedule. Ask if prior authorization is required or if you need to make any arrangements beforehand. Bring your Mongabay appearance and location release forms.

• Weather 

If you are shooting outdoors, make sure the weather is in your favor and that you are bringing the right kit.

Media release forms

Mongabay requests contributors to get Release forms from any subjects being filmed. 

Appearance release forms need to be signed by people who give interviews on camera or are heavily featured in the b-roll. Everyone who incidentally appears in the footage is considered a bystander and, therefore, does not have to sign. 

Location release forms are needed whenever filming in a private location. They should get signed by the location’s owner or legal representative.