Committee members agree to:

• accept or decline assigned submissions within two business days. 

• score assigned submissions within three weeks of receipt, providing actionable feedback

• submit accurate activity entries to indicate waiting for document or link access, approving, or needs for revision

• return any incomplete submission to the applicant for revision

• connect with MCP staff when questions arise

• maintain updated scoring statuses and time entry submissions

In return for your hard work and commitment, we promise to:

★ Answer your questions whenever they arise: Before reaching out, please make sure to consult our FAQ on the left hand side! We try to answer as many questions as possible here.  If you have a question that is not featured or is of a personal nature, please send personal questions to credentials@modernclassrooms.org and general questions to our #dmce-review-committee Slack channel.  

★ Provide comprehensive training materials in a format that works for you: We strive to provide deliver training materials in a way that suits your learning preferences.  You may access content to guide the scoring process.  If a one-on-one meeting is needed, please do not hesitate to reach out.  We are here to support you! 

★ Respect your capacity, and step in where needed.  Upon joining the committee, you indicated a scoring capacity, and we will honor it.  We will never pair you with more applications than you have ask for without asking first.  You will always receive a notification email with each pairing with the option of declining.  If at any point you need to cancel an accepted submission or need to pause committee work, please email credentials@modernclassrooms.org. If you have any open applications at that time, we ask that you either finish the review(s) or work with Modern Classroom staff to determine a transition plan. 

★ Pay you promptly, at the start of each month for the prior month’s work.  We will pay you at the start of each month through our payment system, Bill.com.   

Submissions can be accessed in three ways:

★ Navigate from the notification email:  You will be notified via email for each submission.  The email will include a scoring deadline, typically two weeks following submission.  Please notify us within 1 business day if you are unable to accept the submission for review. 

★ Navigate within Moodle: Submissions are generally available in the Grade Me Block but will occasionally be delayed in posting.  If this is the case, please try accessing the submission by navigating to the Leadership Pathways course submissions. 

If you are unable to locate a submission to which you have been assigned, please email credentials@modernclassrooms.org. 

Interaction with applicants is typically limited to feedback on the submission.

★ Leverage the Activity Entry Form to notify the applicant of an inaccessible document or links.  Applicants will be notified to make updates and submit a revised attempt. You may be paired with the applicant when they resubmit.

★ Email the applicant for additional context: If you feel additional context is necessary to more thoroughly review a section, you may reach out to the applicant directly.  Use the email address listed at the top of the submission page.  Copy and paste the conversations where applicable in the feedback section(s) and submit activity entry. 

Occasionally, a submission requires revision and resubmission whenever: 

★ Any element of the submission is missing:  if the applicant omits instructional videos, progress trackers, evidence of lesson classification, or other required artifacts of implementation, mark the criteria as needs revision. 

★ Any section of the submission template is inaccessible, empty, or missing:  a key piece of the submission is context.  If an applicant omits narrative, mark the criteria as needs revisions. 

Scoring Expert Mentor applications take time, and we want to pay you for your expertise!

★ Plan to spent approximately one hour on each application.  Over time, scoring becomes quicker.

★ Use the mentor activity entry form for each submission reviewed.  Applicants must score 45/50 to have a passing submission.  Any applicant scoring less than 45 points will be notified of the revision process.

★ On the activity entry form: Select, Credentialing Program (DMCE) >> DMCE Application Review. 

• • Select the applicant’s name from list

  • For scores 45/50 or greater, select “Approved."

  • For scores 44 or below, select "Revise."

  • Or, select “Inaccessible document," or "Inaccessible links," where applicable.