TLC2025 Ambassadors! DO NOT USE THIS WEBSITE FOR 2025 INFORMATION. IT IS AN EXAMPLE FOR NEW AMBASSADORS!
Welcome to Teen Lit Con 2024. We appreciate that you will spend the day as an Ambassador.
Below you will find the details you need for a successful day. PLEASE CAREFULLY READ ALL THE INFORMATION. You are responsible for knowing your schedule and the responsibilities of your volunteer duties.
You can use the navigation on the left to find the information you need about schedules, job descriptions, and other information.
Your individual shifts are linked at the end of this page. Please make certain that this corresponds correctly to the time you signed up to volunteer. If there is any problem, email Ann Walker Smalley ann@metronet.lib.mn.us ASAP.
If, for any reason, you need to cancel on Friday or Saturday, please text Ann Walker Smalley at 612-805-7930. Friday we will be setting up for the event and Saturday is the event, so we will have very limited access to email. Let Ann know via text that you won't be in, and be sure to include your first and last name.
Arrival
This year's TLC location is
Edina High School
6754 Valley View Rd
Edina, MN 55439
Pubic event hours are 10am-3pm
Start Times
Early shift assignments & Bosses will receive a second email with additional information. This group should arrive by 9:00am: Bus Check-in, Auditorium Ushers, Exhibit Hall 'guards'. Bosses should arrive by 9:30am. If you are scheduled to arrive early and it is a problem, please email Ann (ann@metronet.lib.mn.us) IMMEDIATELY to work toward a solution.
All other first shift Ambassadors should arrive no later than 9:45 so you can get everything you need and be in place for the Opening Session. There will be other things to do, too, if you arrive earlier than your shift. You may arrive as early as 9am, but you will need to be here NO LATER than 9:45am.
There are many volunteers arriving at the same time to pick up t-shirts, etc. so allow time to check in and change into your t-shirt and find your way to your first assignment.
Parking & Registration
Enter the campus using the Edina High School driveway. There is a big green sign saying Edina High School.
Note: Buses are using the Valley View Middle School driveway. Don’t follow the buses.
You may park anywhere in the main lot; then enter through Door 5, which is the main entrance to EHS. There will be a sign out front.
Look for the registration table in the lobby.
You will check in with the volunteers at the table to receive your name tag, t-shirt. & program. Keep the program handy, so you can find your volunteer locations and assist students and others.
Things to Know
There is no secure storage on site. We encourage you not to bring personal items with you. There is an ambassador lounge, but it is not secure, so do not bring anything valuable. Unless it is pouring rain or a blizzard, leave your coat in the car.
It is best to carry your phone, keys, wallet, etc in a waist bag or other hands free bag. Most volunteer duties are active jobs and you will be moving from location to location.
There will be bottled water in the Ambassador Lounge. There will be no coffee or other beverages, so if you need a morning beverage or something to drink at lunch other than water, bring it with you.
EHS is located in a residential neighborhood with limited retail/food nearby.The nearest coffee shops are 10-15 minutes away; plan accordingly. 'Getting coffee' is not a valid excuse for being late.
EHS students will be selling concession-type food and drink, so you have the option to purchase drinks or snacks. Cash only; there is no ATM.
If you are working all day, you will receive lunch if you ordered by the deadline. Every all day volunteer has a scheduled 30-minute lunch period. Coverage during lunch for the various shifts is also assigned. Someone will arrive to cover your duties during your specified lunch time. Please stick to the schedule as much as possible. Lunch Schedule
If no one shows up to relieve you, reach out to the Boss of your Exhibit Hall (Stacey Hendron in Creator Space or Laura Gingras in the Hall of Authors) or Ann Walker Smalley at the Registration/Info Table in the lobby.
If you have time before or after your scheduled lunch, check in with the Hall bosses to find a place to assist with lunch coverage.
Lunches can be picked up in the Ambassador Lounge starting with the first lunch shift at 11:30. Ambassador Lounge is in the Career Center, across from the Media Center on the upper level.
No one except volunteers can use the Ambassador Lounge, even if they are accompanied by an Ambassador.
You are welcome to eat anywhere in the school or on the school grounds.
All volunteers are welcome to stop by the lounge for water at any point.
Leftover t-shirts will be sold starting at 1:30 at the Registration/Information Table. $10 each/cash only; first come first served.
Each Ambassador has a specific schedule for the day, but not every minute is scheduled. If you have free time, please stop by the Registration/Information Table to see if there are any places you can assist. Otherwise, you are welcome to enjoy the event during your downtime. Do be on time for each of your shifts. The schedule is very precise and the person waiting for you to arrive has someplace else they are supposed to be.
Packing, Loading, & Cleanup
Everyone scheduled all day or for the afternoon shift is expected to stay until cleanup is finished.
There will be a ‘soft close’ of the Exhibit Halls at 2pm only if it can be done without disruption. See Stacey Hendron or Laura Gingris for instructions before dismantling exhibits before 3pm
After 3pm, if you are not specifically scheduled, you are expected in the Creator Space Hall or the Hall of Authors to help with packing up the exhibits and cleaning up from the day. Read the Clean up instructions on the Ambassador Job Descriptions page.
Stacey Hendron is the Cleanup Boss, so see her for assignments.
Andrew Cook is the Loading Boss; he will direct where to pile the tubs and other stuff and direct those loading the truck. Do not load anyth.ing without working with Andrew.
Other Information
The Registration/Information Desk in the lobby is the hub for volunteers and anyone having questions or concerns.
There will be a police officier on site.
The Registration/Information Desk is also the lost and found. Drop off any items you find and note where you found them.
There is an elevator in the lobby; most activities are up one level.
Katherine Warde is our official photographer. By attending TLC24, you agree that your photo may be used for publicity or news.
Hashtags for social media are #teenlitcon and #teenlitcon24
Key Personnel for the Day
Kathleen James | Overall Boss
Ann Walker Smalley | Volunteers | Registration
Stacey Hendron | Exhibit Hall Boss
Emilirose Rasmusson | Asst Exhibit Hall Boss
Laura Gingras | Hall of Authors Boss
Emily Niemi | Signing Line Boss in Hall of Authors
Amy Baum| Mackin Book Sales in Hall of Authors
Sara Swenson | EHS Conact
Book Signing
Ambassadors should not stand in line to get books signed unless you are NOT SCHEDULED for a shift.
If you want books signed, you can ask the Book Signing Line boss to have your book signed when that author is on the schedule. Usually it’s possible, but the Boss can not make promises.
The Signing Line boss and the HoA boss are the only ones allowed to approach the authors. As authors are getting settled, if they have a few books to get signed for Ambassadors, they will ask them to do that. But if it’s too busy--so be it. The event is for teens.
All adults should hang back in the lines until all teens have the opportunity to get their books signed.
You can find your individual shifts here. It is in order by first name. This is the 'Master Master' Schedule for the day. The other schedules linked below will show you your co-Ambassadors and other info. Plan to arrive before the start of your shift.
Be sure to check the Assignment List first thing on Saturday morning to see if anything has changed in your schedule. Things change as people cancel or we see different areas have new needs.
See theses pagea for the descriptions for specific jobs can be found here:
Ambassador Job Descriptons
Links to Schedules
Thank you and have a fun day!