Code of Conduct

The open exchange of ideas, the freedom of thought and expression, and respectful scientific debate are central to the goals of MIT–Chile Workshop activities; this requires a community and an environment that recognizes and respects the inherent worth of every person. The purpose of this Code of Conduct (CoC) is to outline expected standards of behavior during MIT–Chile Workshop activities.

Scope

This CoC applies to all MIT–Chile Workshop activities, including but not limited to:

• Events organized, hosted, co-branded, or in cooperation with MIT–Chile Workshop.

• Submissions and reviewing processes run by MIT–Chile Workshop.

• Communications sent through communication channels associated with MIT–Chile Workshop, including but not limited to social media.

• Meetings and discussions associated with MIT–Chile Workshop activities.

If an activity is in cooperation with another organization, if the other organization has its own CoC, the union of both CoCs apply.

Responsibility

All attendees, speakers, lecturers, organizers, reviewers, sponsors, volunteers, members of the MIT–Chile Workshop team (referred to as “Participants” collectively throughout this document) involved in MIT–Chile Workshop activities as described above are required to comply with this CoC.

Reviews should actively avoid subtle discrimination, however inadvertent. In particular, reviewers should avoid comments in reviews about English style or grammar that may be interpreted as implying that the author is “foreign” or “non-native”.

Sponsors are equally subject to this CoC. In particular, sponsors should not use images, activities, or other materials that reinforce gender stereotypes or are of a sexual, racial, or otherwise offensive nature at MIT–Chile Workshop events. Booth staff, including but not limited to volunteers, should not create a sexualized environment.

Unacceptable Behavior

MIT–Chile Workshop is dedicated to providing an experience for all participants that is free from harassment, bullying, discrimination, and retaliation. This includes offensive comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), politics, technology choices, or any other personal characteristics or considerations made unlawful by federal, state, or local laws, ordinances, or regulations.

Inappropriate or unprofessional behavior that interferes with another participant’s full participation will not be tolerated. This includes bullying, intimidation, personal attacks, harassment, sustained disruption of talks or other events, sexual harassment, stalking, following, harassing photography or recording, inappropriate physical contact, unwelcome sexual attention, public vulgar exchanges, derogatory name-calling, or diminutive characterizations, all of which are unwelcome in this community. Advocating for, or encouraging, any of the above behavior, is also considered harassment.

No use of images, activities, or other materials that are of a sexual, racial, or otherwise offensive nature that may create an inappropriate or toxic environment is permitted. Disorderly, boisterous, or disruptive conduct including but not limited to fighting, coercion, theft, damage to property, or any mistreatment or non-businesslike behavior towards other participants is not tolerated. Scientific misconduct—including but not limited to fabrication, falsification, or plagiarism of paper submissions or research presentations—is prohibited.

Reporting

If you have concerns related to your participation or interaction at a MIT–Chile Workshop activity, observe someone else’s difficulties, or have any other concerns you wish to share, you can make a report:

• Anytime:

  • By email at belen@mit.edu or chileconf@media.mit.edu

• During an event:

  • In-person to organizers of MIT–Chile Workshop (general chair, program chairs, or local chairs).

There is no deadline by which to make a report.

Enforcement

Any participant asked by any member of the community to stop any unacceptable behavior is expected to comply immediately. A response of “just joking” will not be accepted; behavior can be harassing without an intent to offend.

If a participant engages in behavior that violates this CoC, MIT–Chile Workshop retains the right to take any action deemed appropriate, including but not limited to:

• Formal or informal warnings

• Barring or limiting continued attendance and participation, including but not limited to expulsion from the event

• Barring from participating in or deriving benefits from future MIT–Chile Workshop activities

• Exclusion from MIT–Chile Workshop opportunities, e.g. leadership, organizing, volunteering, speaking, reviewing, sponsoring, etc.

• Reporting the incident to the offender’s local institution or funding agencies

• Reporting the incident to local law enforcement

The same actions may be taken toward any individual who engages in retaliation or who knowingly makes a false allegation of harassment.

If action is taken, an appeals process will be made available.

Investigation

Reports of violations will be handled at the discretion of the MIT–Chile Workshop, who will investigate reports and bring the issue to resolution. Reports made during the activity will be responded to within 24 hours; reports made at other times will be responded to in less than five weeks. All reports will be handled as confidentially as possible and information will be disclosed only as it is necessary to complete the investigation and bring to resolution. There may be situations where the member of the MIT–Chile Workshop organizing team informed of the violation will be under an obligation to file a report with another individual or organization outside of MIT–Chile Workshop.

Acknowledgements

This CoC policy was written by adapting the wording and structure from other CoC policies and procedures, specifically WiML's, which is adapted from policies and procedures by Geek Feminism Wiki (created by the Ada Initiative), NeurIPS, ACM, Montreal AI Symposium, and Deep Learning Indaba.