FlexTime Manager:  Teacher Quick Reference Guide

Flextime Sign In URL:  www.flextimemanager.com/login

Below are the 5 main steps used in the FlexTime Manager system.  Steps 1-3 and 5 are done by teachers, staff and admins who will be creating and running activity sessions during flex.  Step 4 is when a student will register for an activity or see that they’ve been assigned to attend a mandatory activity.  Please see the linked training videos for details on each topic.  

STEP 1:  Creating a Roster

This step will need to be done prior to creating an activity, if a roster (or list of students) is needed for the activity.  There are a couple of ways to create a roster, which are explained in the videos below.  Creating a manual roster involves searching for the students individually within the system.  The second option is to upload a CSV file of student email addresses to create a roster.  

• Creating a Manual Roster 

• Creating a Roster by Uploading a CSV file

STEP 2:  Creating an Activity 

The video below shows how to create an activity for an “Open” activity, that requires no roster, and for a rostered activity.  (As mentioned above, the roster must be created prior to creating the new activity, if the activity will use a roster.)

• Creating an Activity (Open & Rostered)

STEP 3:  Scheduling an Activity

The video below shows how to schedule an activity so that students can register for choice activities or see what mandatory activities have been assigned to them.  Any activity that uses a roster will automatically get ‘pushed’ out to the calendars of the students included on the roster.  There are both choice and mandatory activities that use a roster.  (*Please see the “Priority Level Definition Guide” for more details.  This can be found on the left hand menu bar under “Help” - “Documentation”.  

• Scheduling an Activity

STEP 4:  Student Registering for an Activity or Being Assigned to a Mandatory Activity

The videos below show how a student registers for a choice activity and what they see on their schedule when scheduled into a mandatory activity.    

• Student Registering for an Activity (Choice Activity)

• Students & Mandatory Activities

STEP 5:  Taking Attendance

When running an activity during flex, it’s important for teachers, staff or admins to take attendance in FTM.  This video shows how to do this and explains the various options on the attendance screen.  

• Taking Attendance