Committee Meetings

Create/Update Committees and set timelines and tasks: (CIP Checklist Spreadsheet: Fill out Responsibilities) Put this file in your "Shared" School Improvement Folder. Make sure every TEAM member has access to shared folder. (School Improvement Teams are encouraged to have students, board members, community members)

• Steering

• Profile

• Data

• Goal

• Action Plan

• Communication

*Review the External Team Report. Make any changes necessary to the process that will help your current SIP cycle.

• ​Create District Profile as outlines in the Nebraska Framework Handbook. Create school improvement goal based on data analysis and the previous external report commendations and recommendations.

• Create committee structures to support the school improvement goal (s) and to document the progress made over time.

• Research strategies to accomplish goal (to be implemented through the Action Plan)

• Establish a method for communicating school improvement progress with all stakeholders. ​

• Update School Improvement Team Website

• If Admin and/or Staff is unfamiliar with AQuESTT and it's tenets, provide PD and plan to incorporate this into School Improvement Action Plan.

Data:

Gather baseline data (student performance, demographic, program, and perceptual) from identified data sources. Sources could include:

• State of the Schools Report and N-SCAS scores

• Adviser Dashboard

• Dibels/AIMSweb

• ACT

• NRT e.g. NWEA MAP, Terra Nova, ITBS, Stanfords

• Stakeholder Surveys

• Report Card and end of course grades

• Behavior Reports

• Other:

Data Analysis

• Staff Data Retreat (analyzing the data utilizing the profile)

• Plan for process of ongoing data analysis.

• Update School Improvement Data on Website.

Committee Meetings

• Review Mission

• Review timelines and tasks for committees using Frameworks Handbook as a guide.

• Write an action plan that includes:

  • School Improvement Goal

  • data sources used to select goal and evaluate progress

  • strategies to be implemented

    • a professional development plan

    • a timeline for implementation and evaluation

    • person(s) accountable for implementation

    • resources necessary for implementation

• Begin Implementation of the action plan.

• Update School Improvement Team Website

• Communicate to entire staff of pertinent information.

Data

Gather additional evidence and documentation of the school improvement process (digital documentation or paper). Examples might include:

• Meeting agendas and minutes

  • CIP Team

  • Staff

  • Board

• Professional Development Plan

• Communication Plan

• Stakeholder Input & Feedback

• Survey Responses

• Curriculum Guides/Essential Learnings/Pacing Guides/Data Tracker

• Walk-Through Data

Update School Improvement Data on Website. ​

Continue to communicate to entire staff the entire process and what is currently being done for School Improvement.

Committee Meetings

• Review Mission

• Update District Profile and Action Plan

• Review timelines and tasks for committees, using Frameworks Handbook as a guide.

• Continue implementation of the action plan.

• Review Progress using CIP toolkit- http://www.education.ne.gov/CIPToolkit

• Gather additional evidence and documentation of the school improvement process (digital documentation or paper). Examples might include:

  • Meeting agendas and minutes

    • CIP Team

    • Staff

    • Board

  • Professional Development Plan

  • Communication Plan

  • Stakeholder input & Feedback

  • Survey Responses

  • Curriculum Guides/Essential Learnings/Data Tracker

  • Walk- Through Data

• Update School Improvement Team Website

• Communicate to entire staff of pertinent information.

Data:

Data Analysis: Review baseline data from Year 1 and compare to data identified in action plan. Use to determine growth and progress toward goal (s). Data sources could include:

• State of the Schools Report and N-SCAS scores

• Adviser Dashboard

• Dibels/AIMSweb

• ACT

• NRT e.g. NWEA MAP, Terra Nova, ITBS, Stanfords

• Stakeholder Surveys

• Report Card and end of course grades

• Behavior Reports

• Other:

Update School Improvement Data on Website.

The following are optional suggestions for your consideration:

• Conduct Climate Surveys: Parents, Student, Support Staff, Teachers, Administration

• Administration and/or staff members participate in an external review team.

Committee Meetings:

• Review Mission

• Update District Profile and Action Plan (refer to Nebraska Frameworks Handbook) http://www.education.ne.gov/APAC/Documents/School-Improvement/NEFrameworks.pdf

• Review timelines and tasks for committees, using the Frameworks Handbook as a guide

• Continue implementation of the action plan

• ​Review progress using CIP toolkit – http://www.education.ne.gov/CIPToolkit

• Gather additional evidence and documentation of the school improvement process (digital documentation or paper). Examples might include

  • Meeting agendas and minutes

    • CIP Team

    • Staff

    • Board

  • Professional Development Plan

  • Communication Plan

  • Stakeholder input & feedback

  • Survey responses

  • Curriculum Guides

  • Walk-through data​

• Come up with Success Stories you can show on your external team website: former student quotes, pictures, students who have gone on to accomplish neat things, etc.

• Update School Improvement Team Website

• Communicate to entire staff of pertinent information.

DATA:

Review baseline data from Year 1 and compare to data identified in action plan and data in Year 2 & 3. Use to determine growth and progress toward goal(s). Determine if strategies are effective. If so, continue to implement. If strategies are ineffective, select other research based strategies. Data sources could include:

• State of the Schools Report – http://www.education.ne.gov/documents/SOSR.html

• Data Reporting System – http://drs.education.ne.gov

• DIBELS/AIMSweb

• ACT

• NRT e.g. NWEA MAP, Terra Nova, ITBS

• Report Card and end of course grades

• Behavior reports

• Have ILCD, HAL, and Multicultural Plan available on the website by Year 5.

Update School Improvement Data on Website.

Heads Up Items!

• Investigate the requirements for the external visitation.

• Have someone in mind for external team visit.

PRIOR to VISIT

• Update District Profile and Action Plan (refer to NDE CIP Handbook) www.education.ne.gov

• Data Analysis-Review baseline data (year 1) to current data and determine progress toward goals.

• Review CIP toolkit www.education.ne.gov

• Set Date/Agenda, develop visit schedule (see example on pages 11-12 of External Team Visit guidebook- NDE CIP Toolkit)

  • Sometimes External Team Leader will set an initial agenda of what they want during the visit, may have to communicate with them to set this.

• Email or mail a copy of the school profile to team members (two weeks prior to visit): Email the website to them.

• Gather evidence and documentation in preparation for the team's review of he school improvement process (digital documentation or paper)

• Prepare Initial Presentation: Who/What/Where? : Embed on website for easy access and for external team to use as a reference during their work time. (Keep initial presentation concise, to the point... address the 'why' behind the goal, what data that backs it up, and show what you've done..provide examples in digital format)

• Update School Improvement Website (Videos/Pictures/ Highlights

• Have ILCD, HAL, and Multicultural Plan available on the website by External Visit.

• Communicate/Review with entire staff of Action Plan Goals/Activities/Mission Statement/etc.

DURING VISIT

• Host School presentation (overview of chronology of CIP, committee structures, data gathering procedures and instruments, decisions, strategies, issues, questions, etc)

• Conduct small group meetings (discuss details of the local improvement plan)

• Conduct Interviews (visit school building and interview classroom teachers)

• Hold external team meeting (use Continuous Improvement Technical Assistance Rubric to frame part of the discussion)

• Meet with administrative team and external review chair.

• Meet with all staff for oral exit report

AFTER EXTERNAL VISIT

• Write thank you letters to team members and staff.

• Receive written report within 2-3 weeks of the conclusion of the visit.

• Post your written report on your SIP site in a logical place for easy reference on your next cycle.

• Communicate to stakeholders of the commendations and recommendations that were provided by the external team.