College-wide Policies
College-wide Policies
It is important to become familiar with MassArt’s academic policies. Please consult the Academic Catalog section on MassArt’s website (http://academic-catalog.massart.edu/) for a complete list of academic policies.
Massachusetts College of Art and Design is a community dedicated to the academic and personal development of its members, and is committed to educational and social programs promoting these ends. The college recognizes that the use of alcohol in the local community and the larger society can present serious problems, including harm to users and non-users and the encroachment upon values and rights considered fundamental to educational development and personal well being.
The college affirms that the fundamental responsibility for personal behavior associated with the use of alcohol rests with the individual. The college, however, provides constructive leadership in delineating the rights of community members and protecting those rights from violation. In addition, the college maintains and strictly enforces rules and regulations deemed appropriate and necessary to preserving conditions essential to academic and personal well-being.
The college expects faculty, staff, and administrators to be positive role models for students through their own responsible use or non-use of alcohol. The principle aims of the college policy concerning the use of alcoholic beverages on the campus include:
Formulating and enforcing regulations for social and individual conduct.
Encouraging responsible, moderate, and safe use of alcoholic beverages by those who use alcohol.
Reducing pressures to those who do not wish to use alcohol in social settings.
Providing discipline for those whose use of alcohol is associated with infringements of the rights of other community members.
Providing information, educational programs, and counseling services to support community interests and values affected by social and individual use of alcohol.
Minimizing problems associated with alcohol use and assisting all students in pursuing their goals for educational and personal development.
Providing opportunities for community-wide participation in the formulation, dissemination, and enforcement of regulations.
Providing discipline to those who violate the alcohol policy.
As a general principle, the use of alcohol is not allowed on the MassArt campus. However, alcohol may be served at specific events and in site-specific locations, provided that certain procedures are followed and the event is registered and approved.
Alcohol will not be served or offered to students at any event which students must attend as part of their required course work. Alcohol is prohibited from the Smith Hall student residence.
MassArt’s alcohol policy must be adhered to at all events. The complete policy can be found on the MassArt website. Public Safety officer and other college officials will monitor and strictly enforce these policies. Please contact the office of Student Development with any questions about the policy.
Event Registration
Events where alcohol will be served must be registered twenty-one calendar days or more before the scheduled event. It is the policy of Massachusetts College of Art and Design that ALL events must be registered fourteen calendar days prior to the event, whether or not alcohol is being served. This policy encompasses ALL college-sponsored events, including activities sponsored or hosted by the college. In addition, all invited groups who utilize college facilities are subject to registration procedures. Event Registration Forms are available in the Office of Student Development and in the Student Center (Kennedy, 2nd floor).
See information here: Hours for each building on campus and information for visitors.
To check if there are visitor restrictions in place due to the COVID-19 pandemic, please visit MassArt's site on COVID-19 Safety Requirements.
See information here: These Community Standards apply to all MassArt students, while on and off campus at a university related function, and/or studying or traveling abroad with the University.
The development and enforcement of these Community Standards is an educational endeavor that fosters students' educational, personal, and social development and growth.
MassArt's college wide employee policies and procedures can be found on MassArt's Service Hub (under Human Resources).
These include:
The Americans with Disabilities Act (ADAAA) is a federal law that is designed to provide opportunity and access to employment, facilities, services, and transportation for all persons who are otherwise qualified persons with disabilities as defined by the Act. A disability is defined as a physical or mental impairment that substantially limits one or more of an individual’s “major life activities.” This act prohibits discrimination in employment against a qualified individual with a disability. A person who is disabled will be considered a “qualified individual” if s/he is able to perform the essential functions of the employment position either with or without a reasonable accommodation. An employer has a duty, if requested, to make a reasonable accommodation to the known disability of a qualified individual if it would not impose undue hardship on the employer’s business.
There is also a state law protecting disabled employees from discrimination on the basis of their disability. Please refer to Massachusetts General Laws, Chapter 151B, Section 4 (16) for more information.
If you, or a member of your staff, need a reasonable accommodation in order to perform job responsibilities, please contact Human Resources, at ext. 7908 or HR@massart.edu.
Employees will be asked to request an accommodation in writing and to provide substantiation of a disability from a health care provider along with that provider’s recommendations regarding the need for accommodation. All information will be handled appropriately and kept confidential with release of the information provided on a “need to know” basis.
The Family Educational Rights and Privacy Act of 1974 (“FERPA”), also known as the Buckley Amendment, ensures confidentiality of student educational records and restricts disclosure to or access by third parties, except as authorized by law. FERPA also confers upon current and former students certain rights with respect to their education records. With certain limited exceptions, FERPA guarantees that the academic records for students over 18 years of age cannot be discussed with or disclosed to any person.
What are “Education Records” under FERPA?
“Education records” are those records that are directly related to a student and maintained by Massachusetts College of Art and Design or by a party acting for the college. These include, but are not limited to, papers, examinations, grade information, transcripts, disciplinary information, billing and financial aid information. FERPA applies to paper and electronic records.
The following records, however, are not “education records” under FERPA:
Records that are kept in the sole possession of the maker of the records, are used only as a personal memory aid, and are not accessible or revealed to any other person except a temporary substitute for the maker of the record.
Records maintained solely for law enforcement purposes by college law enforcement units.
Employment records related exclusively to the student’s capacity as an employee and not dependent on the individual’s status as a student. For example, records pertaining to work study students, teaching assistants, or graduate teaching are education records under FERPA.
Records created or maintained by a physician, psychiatrist, psychologist or other paraprofessional used only in the treatment of the student and not available to individuals other than those providing the treatment.
Records that only contain information about an individual after that individual is no longer a student at the college (e.g., information pertaining to alumni accomplishments).
Admission records for a student who does not officially attend the college.
What Rights Do Students Have Under FERPA?
A student has the right to inspect and review his or her education records within a reasonable time, but no more than forty-five days after the college’s receipt of a written inspection request.
To make a request for access to their records, students should submit to the registrar a written request that identifies the record(s) they wish to inspect. The registrar will then make arrangements for access to the records and will notify the student of the time and place at which the records may be inspected. If circumstances effectively prevent the student from exercising his or her right to inspect and review his or her records, the college shall provide the student with a copy of his or her requested records, for which the college will impose a reasonable charge for the photocopying expense. Students do not have the right to see portions of their record that do not constitute education records, such as:
Financial information regarding their parents
Law enforcement records.
Portions of their records containing information about other students.
Confidential letters of recommendation placed in their files prior to 1/1/75.
Confidential letters, statements or similar material associated with admissions, employment, job placement, or honorary recognition to which a student has waived the right of inspection and review.
Records containing information about the individual after he/she is no longer a student.
A student has the right to correct any erroneous or misleading information in his or her records.
Students who believe that their education records contain information that is inaccurate or misleading, or is otherwise in violation of their privacy, may challenge the records by addressing their concerns in writing to the director of the office that maintains the records.
If the director agrees with the student’s position, the records will be amended appropriately.
If the director disagrees, the student is notified within a reasonable period of time that the records will not be amended. The student then has the right to request a formal hearing. Such requests must be made in writing to the vice president of student development, who will, within 10 days of receiving the request, inform the student of the date, time, and place of the hearing. The hearing panel that adjudicates such challenges is the vice president of student development or designee, and the vice president of administration and finance or designee. Students may present evidence relevant to the issues raised and may be assisted or represented at the hearing by one or more persons of their choice, including an attorney, at the student’s expense.
The decision of the hearing panel is final. If the panel agrees with the student, the student’s records will be corrected or amended. If the panel disagrees with the student, the college will notify the student of his or her right to include with the education records statements commenting on the information in the records, or statements setting forth any reasons for disagreeing with the decisions of the hearing panels. The statements will be placed in the education records, maintained as part of the permanent records, and released whenever the records in question are disclosed. Students who believe that the adjudication of their challenge was unfair or not in keeping with the provisions of the Act may request, in writing, assistance from the president of the college to aid them in filing complaints with The Family Education Rights and Privacy Act Office (FERPA), Department of Education, Room 4074, Switzer Building, Washington DC. 20202.
A student has the right to expect that personally identifiable information in his or her education records will be kept confidential and disclosed only with their permission or as required by law.
“Personally identifiable” means that the data or information (excluding “Directory Information”) that includes the name of a student, the student’s parent, or other family member; the address of the student or student’s family; a personal identifier, such as the student’s identification number or social security number; or a list of personal characteristics that would make the student’s identity easily traceable.
A current or former student who wishes to permit another person to inspect or receive copies of the student's educational records must provide a signed and dated written consent which must:
specify the records that may be disclosed;
state the purpose of the disclosure; and
identify the person or class of parties to whom the disclosure can be made.
If requested, the college will provide the student with a copy of the records disclosed.
What Are the Exceptions to FERPA’s Confidentiality Requirements?
FERPA permits the college to disclose “directory information” without a student’s prior consent.
FERPA permits the college to disclose “Directory Information,” which includes certain categories of information, the public exposure of which would not generally be considered harmful or an invasion of privacy to the student, without a student’s prior consent. At Massachusetts College of Art and Design, Directory Information includes a student’s name; local address; telephone number; hometown, field of study; dates of attendance; degrees and awards received, including departmental and graduation honors and participation in the officially recognized activities.
Students, however, may elect to withhold Directory Information from disclosure. To do so a student must complete a "Withhold Directory Information" form maintained by the Office of the Registrar. Once a student agrees to release Directory Information, the college must provide it to anyone who requests it. The college will honor requests for nondisclosure of Directory Information for one academic year only; thereafter, students must file requests to withhold Directory Information each year.
Disclosure To Other College Officials
Within the college community, FERPA permits access to education records to only those official with legitimate educational interests. An “official” is:
a person employed by the college in an administrative, supervisory, academic or research, or
support staff position (including law enforcement unit personnel and health staff);
a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent);
a person serving on the Board of Trustees; or
a student serving on an official committee, such as a disciplinary or governance committee, or assisting another school official in performing his or her tasks.
Disclosure Pursuant To Judicial Order Of Subpoena
The college will make a reasonable effort to notify the student of the order or subpoena and provide him or her an opportunity to contest before complying.
In the case of a subpoena issued for law enforcement purposes, the college is not required to notify the student of the existence or the contents of the subpoena, or of the information furnished in response to the subpoena, if the Court or other issuing agency has ordered that such information not be disclosed. Searches conducted pursuant to the Patriot Act do not require prior or subsequent notification and the college may be prohibited from providing any information regarding such search to the object of the search.
Disclosure To The Victim Of Certain Crimes
Federal law requires the college to disclose to both the accuser and the accused student the outcome of all student disciplinary proceedings that involve a sexual offense.
In addition, the college may disclose the final results of student disciplinary proceedings regarding a crime of violence or a non-forcible sex offense. Final results include name of the offender, violation, and any sanction imposed.
Disclosure in Connection with Disciplinary Proceedings
Disciplinary decisions may be disclosed to persons other than the victim if: (1) it is determined that the student is the alleged perpetrator of a crime of violence or non-forcible sex offense; and (2) the student has committed a violation of college rules or policies. The college may not disclose the name of any other student, including a victim or witnesses without their consent.
The college can also inform parents about violations of the college’s drug and alcohol policy by a student under the age of twenty one (21).
Disclosure to Certain Government Officials
The college will release information to authorized representatives of the U.S. Comptroller General’s Office, the U.S. Department of Education, and state and local educational authorities in connection with an audit or an evaluation of federal or state supported programs and to assure the enforcement of or compliance with federal or state legal requirements related to these programs; and to the United States Attorney General for law enforcement purposes.
The college will also release information to authorized representatives of: the U.S. Citizenship and Immigration Services (USCIS) for purposes of the Coordinated Interagency partnership regulating International Students; the Internal Revenue Service (IRS) for purposes of complying with the Taxpayer Relief Act of 1997; and the Department of Veterans Affairs for students receiving educational assistance from the agency.
The college will disclose “Student Recruiting Information” to the Department of Defense and military recruiters for recruiting purposes only pursuant to the Solomon Amendment. Student recruiting information is name, address, telephone listing, age (or year of birth), place of birth, level of education and degrees received, and major.
The college will also disclose information to authorized representatives of the state and local government if disclosure is allowed pursuant to a state statute concerning the juvenile justice system.
Other permitted disclosures beyond directory information can be:
To Parents/Guardians of dependent students. Dependent defined as those students claimed as such on taxforms.
To the student.
To agents acting on behalf of the college, who may include attorneys, auditors, collection agents, security services, or service providers.
In connection with financial aid to the student.
To another school in which the student seeks to enroll (disclosure may be made whether the student or the other institution initiates the request).
To accrediting organizations for accrediting purposes.
To the appropriate parties in a health or safety emergency.
In response to complaints and legal actions involving the student and the college. If a student or parent initiates legal action or brings complaints against the college, the college may disclose information relevant to the response to the complaint without seeking the prior consent of the student. In addition, in the event that the college initiates legal action against a parent or student, the college may disclose relevant information without a court order or subpoena if a reasonable effort is made to notify the student or parent prior to disclosure.
To organizations conducting studies for or on behalf of the college (e.g. utilizing predictive tests or student aid programs).
Other Relevant Policies and Procedures
All institutions subject to FERPA are required to maintain records of requests and disclosures of personally identifiable information. The records and requests, whether granted or not, shall include the names and addresses of the persons who request the information and their legitimate interests in the information.
Records of requests and disclosures need not be maintained for the following: requests made by students for their own use; disclosures made in response to written requests from students; requests made by school officials; and disclosures of Directory Information.
These records of disclosures and requests for disclosures are considered a part of the student’s educational records and must be retained as long as the college retains the records themselves. The records of requests and disclosures must be maintained in a form that permits students, responsible institutional officials, and state and federal auditors to inspect them.
The college maintains a system for the destruction of nonacademic records. Once a student has requested access to his or her education records, however, these nonacademic records cannot be destroyed until the student has inspected and reviewed the education records.
The college will review and revise this Policy regarding the Confidentiality of Student Records as necessary.
All revisions to this Policy will be published online and in the Student Handbook.
Except for authorized law enforcement purposes, no weapons of any kind are allowed on the MassArt campus. Temporary exemption to the portions of this policy not controlled by state law may be granted by the college's chief of police or designee for educational, artistic or exhibition purposes. Any such request must be received in writing by the college’s chief of police or designee no less than 2 business days in advance of the requested exemption. The college’s chief of police or designee will consult with the appropriate area vice president prior to granting an exemption. The exemption will be for a limited period of time determined in writing by the college chief of police.
No individual other than a MassArt police officer or other law enforcement officer authorized by the MassArt Police may possess, carry, store, use, or have in his/her custody or control, a firearm or other weapon on campus. State law prohibits the unauthorized possession, carrying, or use of weapons or firearms on college property notwithstanding any license to the contrary that an individual may hold.
For the purposes of this policy, the term "weapons" includes, but is not limited to, firearms of any nature or description, including shotguns, rifles, pistols and revolvers, paint ball guns, or BB/pellet guns; firearm replicas; ammunition; martial arts-type weapons; explosives (including fireworks); bows, crossbows, arrows; slingshots; switchblade knives, double-edged knives, hunting (fixed-blade)-style knives of any length, throwing knives, or folding (pocket-style) knives with a blade length of three inches or greater; swords; pointed metal darts; Mace, pepper gas/spray and other dangerous chemicals; or any other destructive device or instrument that may be used to do bodily injury or damage to property.
The term "campus" includes, but is not limited to, college housing, other buildings, grounds, parking areas, or any other facility owned, leased, or operated by the college.
The term "carrying" includes, but is not limited to, possession, transporting, storing, or having custody or control of firearms or other weapons within any part of a vehicle.
The policy applies to all persons, including faculty, staff, students, and visitors.
The college encourages artistic experimentation, discovery, and self expression. However, the college will not allow work that endangers the health and safety of any community member or the security of a building. Weapons will be confiscated by the college police and violators may be subject to criminal prosecution and/or referral for college disciplinary action.