Executive Board

S1. Composition and Charge

1. The Executive Board of the UA shall be composed of the President of the UA and the Vice Presidents of Executive Operations, Public Relations, Finance, Campus Programming, and Diversity Initiatives.

2. The Executive Board shall be a flat organization with no one member having seniority, priority, or charge over another. All Executive Board officers shall have voting power on the Executive Board. The UA President shall serve as coordinator of Executive Board meetings on a first-among- equals basis.

3. It shall be the duty of this body to:

1. Address needs and concerns of the students

2. Enforce the UA Constitution and its By-Laws

3. Aid in overseeing the operations of student clubs and organizations

4. Create and support growth opportunities and experiences for students

5. Implement effective programming for the student body

6. Administer the student activity fees with guidance from Student Engagement and Leadership

7. Attend all Executive Board meetings and Steering, Senate, Finance, Campus Activities Board, and Diversity Council meetings as applicable, missing no more than two excused meetings of each for the year (no unexcused absences will be permitted). Should a member of the Executive Board be selected to serve on a campus-wide search committee, additional absences will be granted for this purpose.

8. Uphold the mission and values of the Undergraduate Association and Nazareth University.

S2. Duties of the President of the UA

1. Determine and set goals for the UA in partnership with the Executive Board upon entering office, address Senate to inform them of these goals, assess and evaluate the progress toward achieving these goals, and report this progress to the Senate at the end of each semester

2. Coordinate all Executive Board meetings and agendas 

3. Preside over the Senate in the absence of the Vice President of Executive Operations

4. Appoint representatives to organizations and committees outside of the Senate that require student representation and communicate those appointments to Senate

5. Meet with Student Experience personnel on predetermined basis to facilitate communication between the UA and University administration

6. Represent the Nazareth University student body in social and business affairs

7. Serve one office hour a week in the UA Office

S3. Duties of the Vice President of Executive Operations

1. Assist the President with oversight of the UA Constitution

2. Chair all meetings of the Senate and Executive Operations Committees and have the agenda for each published two days prior to the meeting

3. Review all Senate proposals

4. Supervise the scheduling and coordination of elections and the recording of their results

5. Appoint Senators to standing committees within the Senate body

S4. Duties of the Vice President of Public Relations

1. Lead initiatives to collect and utilize student feedback

2. Send summary of Senate and Finance meetings and decisions to the student body; keep a record of all Executive Board, Senate, and Finance Committee meetings

3. Coordinate promotions for UA Executive Board-sponsored events and work with UA-sponsored media to share information

4. Take roll and oversee voting records for all Senate meetings

5. Act as the primary administrator for UA social media outlets and serve as the UA advertising and media specialist, providing promotional support and guidance to UA clubs

6. Main person to check UA email account. 

7. Serve one office hour a week in the UA Office

S5. Duties of the Vice President of Finance

1. Appropriate funds in conjunction with the Finance Committee and the Senate

2. Co-chair the senate meetings with the VP of Executive Operations and oversee the financial requests. 

3. Have access to all financial transactions of the UA, maintain a record of all financial transactions within the UA. 

4. Meet weekly with the Assistant Director of Student Engagement and Leadership to verify and assess UA financial progress

5. Ensure good stewardship of student activity fees and that all fees are allocated by the Finance Committee and used by the UA

6. Maintain, and update as necessary, the UA Financial Policies and Procedures in conjunction with the Finance Committee

7. Send out emails pertaining to approved requests 

S6. Duties of the Vice President of Campus Programming

1. Coordinate all Campus Activities Board meetings/activities and direct its structure with the Assistant Director of Student Activities and Leadership

2. Oversee the election of CAB Chairs

3. Act as a spokesperson for CAB

4. Serve as leader planner for events sponsored by the UA Executive Board

5. Serve as a programming resource for all UA clubs

S7. Duties of the Vice President of Diversity Initiatives

1. Act as a liaison for and hold bi-weekly meetings with the elected representatives of the diversity clubs and Diversity Initiatives Senators as a Diversity Council

2. Meet with Culture, Community, and Belonging designated staff regularly

3. Coordinate diversity and inclusion activities sponsored by Diversity Council and/or the UA Executive Board

4. Administer Diversity Council funds, including co-sponsorship funds

S8: Duties of the Advisor

1. Help support UA executive board through meetings and supervisions 

2. Act as a liaison between executive board and Nazareth community 

3. Provide training to new executive board members 

S9: Duties of the Chief of Staff:

1.  Check and manage UA emails regularly and distribute emails to correct Executive members. 

2.  Take detailed notes during Senate meetings.

3.  Assist in correspondence and communication between the Senate and the Executive Board.