Clubs & Chartering 

S1. Organization Types

1. Funded

1. Allowed to have fundraisers

2. May use Undergraduate Association logo, facilities, and supplies

3. The appropriated funds will be used for the organization’s expenses only and financial dealings will be kept in coordination with the Vice President of Finance.

2. Non-Funded

1. Non-funded organizations are expected to follow the same guidelines as funded ones. The only exception is the part of point three above involving “appropriate funds,” but any monies resulting from fundraisers are subject to the same rules as appropriated funds.

2. Allowed to have fundraisers

3. May use Undergraduate Association logo, facilities, and supplies

S2. Recognition Process

1. Hold two interest meetings with a minimum of ten people, excluding officers, in attendance with minutes kept. Promotional supplies may be obtained through the UA Office.

2. Submit a petition with a minimum of 50 signatures from undergraduate students at Nazareth University. Those who sign the petition are thereby stating that they believe in the establishment of the proposed club although they are not necessarily committing themselves to membership.

3. The organization must create a constitution following the guidelines in the Undergraduate Association model constitution. In all cases, the UA Constitution supersedes any club constitution. Club constitutions cannot contain any regulation that goes against the UA Constitution.

4. A Senate Proposal Form must be completed and, when these requirements (A-D) have been met, the documents must be submitted to the Vice President of Executive Operations. The organization will then be placed on the Senate agenda and the proposal will follow the traditional proposal process.

5. If recognized as an organization with funding during the fall semester, there will be an appropriation of $500 for the remaining budget year. If recognized during the spring semester, there will be an appropriation of $250 for the remaining budget year. This appropriation is a first year benefit; it may be increased in the next Undergraduate Association fiscal year.

6. Once recognition has been granted, information regarding officer and club responsibilities must be obtained from the Vice President of Public Relations and each officer will be trained by their respective counterpart on the UA Executive Board.

S3. Maintaining UA Recognition

1. In order for a club or organization to maintain UA recognition, it must be active in that academic year as outlined by the following requirements:

1. Must have established club officers

2. Hold regular officer and club meetings with a minimum of ten people, excluding club officers

3. Schedule activities (contingent upon the nature of the club or organization)

4. Meet the objectives or purpose of the club or organization as stated in the club’s or organization’s constitution

5. Must participate in all mandatory UA events including Involvement Fairs, the Student Leadership Conference, training activities, and Presidents’ Council

6. Submit minutes electronically to the Vice President of Public Relations and the Assistant Director of Student Engagement and Leadership

7. If recognized as a diversity club, an elected representative must attend Diversity Council meetings missing no more than two excused absences in the year

2. If a club or organization does not meet the above mentioned criteria during the academic year, their budget will be rescinded by the UA and the club will be designated as inactive.

3. If a club or organization has been formally designated as inactive by the UA for a period of two semesters without attempts made to revive it, the club or organization will lose its UA status. If a club becomes active before the end of the two-semester period, they will regain active status and a budget will granted as outlined in this article, Section 2, E at the discretion of the Executive Board.

4. If a club remains inactive after the two-semester period then the organization must follow the organizational chartering procedures to regain UA recognition.

S5. Diversity Council Recognition

1. Previously recognized UA club

1. Follow guidelines for constitutional change

2. Prior to Senate, a club representative must meet with Diversity Council to give reasoning as to why they should become a member of Diversity Council

3. Membership in Council shall be determined by a 2/3 majority vote of Diversity Council representatives; the Vice President of Diversity Initiatives does not vote

4. Diversity Initiatives Senators will give the Council’s recommendation to Senate when voting on recognition as a Diversity Club occurs

2. Petition to be recognized as a new club as well as a Diversity Club:

1. Follow steps for procedure to become a recognized UA club

2. Follow steps 2-4 as listed for previously recognized UA clubs