reminder to submit manuscript

11 months before conference

Reminder 1 to 2 months before conference

Reminder 2 to 3 weeks after conference

Remind speakers to submit a manuscript to ICB

Remind symposium speakers that they are required to submit a manuscript to ICB. Authors may request an exemption. SICB will waive or reimburse the conference registration fee only for symposium speakers who have submitted a manuscript.

To have their registration cost waived, authors must submit a draft manuscript to ICB before the deadline for early-bird conference registration. Otherwise, authors will be reimbursed after they submit their manuscript to ICB.

Please help ICB reach its target of at least 8 manuscripts per symposium by (1) inviting presenters from the complementary sessions to submit a manuscript, (2) inviting presenters to submit multiple manuscripts or(3) writing collaborative manuscripts on the symposium topic such as reviews and perspectives, and (4) developing vignette-style articles from symposium-affiliated activities, such as workshops or round table discussion.

How to Accommodate symposium speakers concerned about the publication requirement

If any of your presenters are not in a position to submit a manuscript as the corresponding author, please reach out to the ICB editor to discuss options and alternative arrangements. ICB publishes a wide range of article types to meet the needs of diverse scholarly endeavors and knowledge sharing. We at ICB are supportive of non-academic knowledge experts and are dedicated to including their expertise in their voice in the academic literature. ICB aims to facilitate the sharing of knowledge created by the SICB community and its collaborators.

Template 1 for reminder email to presenters to submit a manuscript

This template is intended for reminder sent out BEFORE the symposium.

Dear all,

Thank you again for agreeing to present at our symposium [symposium title] or at one of its complementary sessions.

If you agreed to submit a manuscript to ICB, please note that ICB has two deadlines for manuscript submissions.

January 31: To receive a free color figure in the print issue and get reimbursed for your conference registration.

February 28: To get reimbursed for your conference registration.

ICB is happy to discuss custom manuscript types that best suit your voice and your expertise. ICB offers a wide range of article formats to authors and is also happy to offer workshops on scholarly publishing if there is enough interest. The people at ICB are supportive of non-academic knowledge experts and are dedicated to including their expertise in their voice in the academic literature. ICB aims to facilitate the sharing of knowledge created by the SICB community and its collaborators. Please reach out to ICB with any questions and ideas about your manuscript.

If you agreed to submit a manuscript but are suddenly unable to do so, please reach out to us and inform ICB as soon as possible.

We are looking forward to your presentation at the annual SICB meeting.

Sincerely,

[Your name], on behalf of the Symposium Organizers

[insert organizer names here]

Template 2 for reminder email to presenters to submit a manuscript

This template is intended for reminder sent out AFTER the symposium.

Dear all,

Thank you again for helping to make our symposium [symposium title] and its complementary events a success.

If you agreed to submit a manuscript to ICB, please note that ICB has two deadlines for manuscript submissions.

January 31: To receive a free color figure in the print issue and get reimbursed for your conference registration.

February 28: To get reimbursed for your conference registration.

ICB is happy to discuss custom manuscript types that best suit your voice and your expertise. ICB offers a wide range of article formats to authors and is also happy to offer workshops on scholarly publishing if there is enough interest. The people at ICB are supportive of non-academic knowledge experts and are dedicated to including their expertise in their voice in the academic literature. ICB aims to facilitate the sharing of knowledge created by the SICB community and its collaborators. Please reach out to ICB with any questions and ideas about your manuscript.

If you agreed to submit a manuscript but are suddenly unable to do so, please reach out to us and inform ICB as soon as possible.

Thank you again for contributing to our symposium and its complementary events,

Sincerely,

[Your name], on behalf of the Symposium Organizers

[insert organizer names here]

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