The Sense of Place Symposium on Connection is a fantastic opportunity for many aspects of the Chico State campus and community to come together to learn from one another! Many people come together to help make this event possible, including faculty, teaching associates, student staff, and a variety of programs and groups from the campus and surrounding community.
Embedded Files
This section of the toolkit will introduce you to some of the documents and procedures we use to organize and manage this project.
Our SOP Civic Expo is a tabling event that occurs during a portion of SOP, in which we invite groups and organizations from the campus and Chico community to introduce the many opportunities and resources they offer to our students in an effort to further their connection with Chico and its community.
The Course Related Materials section should help you understand how we incorporate our Public Sphere Pedagogy (PSP) in our participating FYE-supported courses. This section is critical to understanding the course-event connection and should be a starting point as you consider PSP for your own institution. It is important that faculty understand what the event and its PSP entail, as having them on board makes preparation for the event a lot easier.
The SOP student-staff work to tackle to the Logistics of the event by utilizing sheets, documents, and Google forms to help keep the event organized. This event includes a lot of moving parts and hosts hundreds of stakeholders, so it is important that things are done to ensure everything runs smoothly.
Course Related Materials
Course Related Materials
Our Public Sphere Pedagogy (PSP) aims to bring light to students and their important ideas by sharing them with the surrounding campus and community. Bringing these students and members of the community together to share ideas allows the students to see themselves as "real" college students who are capable of having meaningful and productive conversations at the college level. Our event also operates as a safe place for students to practice and gain confidence in their networking and presentation skills, which will help them in their educational journey. We hope that all of these aspects of our event help students garner a sense of belonging to Chico State and its community.
Students in the FYE-supported courses should be exposed to the Sense of Place event as soon as possible to ensure they understand what they are signing up for, students should not be surprised about having to participate in the event as part of the class. Faculty should include information regarding the event and its assignment in the course syllabus, calendar, and any other preparatory materials.
Below is an example of how a faculty member could go about incorporating the public sphere pedagogy into their curriculum to help prepare their students for the Sense of Place Symposium.
CMST 132 Course Syllabus
Logisitcs
Logisitcs
On the Sense of Place Team, we utilize a tasklist and timeline to help us stay on track with the things that need to be done. The tasklist is a document that lists the various tasks we need to complete and any resources that could help us complete each task. The timeline is a document that lists each week of the semester and the tasks that should be started, worked on, or completed within each week. Both of these documents help us stay on track with tasks and help ensure we complete everything that needs to be done for a successful SOP.
Prior to the event, we have students, Respondents, clubs/org, and Moderators sign up for timeslots using google forms (clubs/orgs), sheets (students, Moderators, Respondents), or SignUp Genius (to attend sessions).
During the event, we utilize a Master Itinerary to help keep track of what presentations are going on during each hour of the event. This includes the topics, student names, Respondents, and Moderators for each presentation session. Attendance Lists are also useful to keep track of Respondents and Clubs/Orgs who have arrived.
After the event, we send out Thank you emails to everyone who participated in our event with an attached End of Event survey for them to fill out. This will allow us to obtain feedback on how the event went from a variety of perspectives and help us continue to improve the event.
Moderators, Respondents and Clubs/Orgs
Moderators, Respondents and Clubs/Orgs
A Moderator is in charge of the facilitation of the presentation and discussion portion in each session. They use materials found in the Moderator Box which has a Moderator Checklist that acts as a guideline on how they will conduct themselves throughout their tasks. Moderators are student staff that have been recruited through the use of Outreach Emails and are informed of their responsibilities via videos and informational workshops.
The Respondent is tasked with giving feedback to the presenters via the Respondent Feedback Form which is provided on the day of the event. A respondent is a well-informed member of the community who is present due to their level of experience on particular topics. Respondents are located after students have been assigned topics so that they may be paired with a presentation that they are knowledgeable on. Respondents are recruited through the use of Outreach Emails and given a Respondent Folder on the day of the event which contains materials such as nametags and a Respondent Checklist.
Clubs and Organizations are present during the Civic Expo tabling portion of the event. The purpose behind their affiliation is to showcase the available resources and opportunities to participating students. The recruitment process includes a Sign-Up Sheet via google forms as well as in person recruitment efforts.
Promotion
Promotion
The purpose in designing marketing materials is to encourage stakeholders to not only attend, but to actively participate in the event. Marketing materials are critical for advertising an event, and can also be used to grow the FYE Program. This helps encourage new faculty and/or community members to attend the event, which could lead to increased participation from these stakeholders at future events or the possibility of a new relationship between FYE and another department on campus.
Marketing materials include:
In-class walk throughs
Promotion on our website
Promotional Videos
Informational Slideshows
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