Pastoral Notes

Pastoral notes are a feature of SEQTA that are used at Lindisfarne Anglican Grammar School. They are an effective way to capture important information about students.

The main pastoral notes to be used by teachers are; Wellbeing, Commendation, Behavioural Concern and S1 Detention. This page provides you with writing guidelines and who to notify.

Notifications are coded
🟢 Yes
🟠 Teacher discretion
🔴 No

Remember, pastoral notes are a form of communication.

Write professionally
Double-check spelling and grammar (Grammarly is helpful)
Triple-check whom you are sending the pastoral note to

Wellbeing Neutral

Wellbeing pastoral notes can best be described as 'teacher talk'. They are neutral and include when a teacher sees a student who is upset, is aware a student needs some extra care, is recovering from an injury or is having difficulty getting around school.

Description

Provide your observation or share the relevant information relating to the student's wellbeing.

"Tim is wearing sneakers this week while he is recovering from a sports injury"

Notifications

🔴 Email staff to whom record is restricted
🟢 Email student's teachers
🟢 Email student's coordinators
🔴 Email student
🟠 Email student's guardians

Emailing parents is discretionary. for example, if the student is wearing the sport uniform with a note, you may notify parents as a way to double-check.

Commendation Positive

Commendations are a simple yet effective way of recognising students who are demonstrating the Lindisfarne Way. There are two subcategories, 'Lindisfarne Value and Culture' and 'Academic'.

Lindisfarne Values & Culture

Values: Compassion | Wisdom | Respect

Culture: Leadership | Standards | Collaboration

Academic

Academic Commendation can be used by teachers when they see exceptional student effort, improvement or accomplishment in class.

Description

Link student behaviour to the Lindisfarne Values and Cultural Drivers. As the message can be sent to the student, they can be acknowledged directly in the message.

"Tim graciously helped his peers with some challenging work today. Thank you Tim!"

Notifications

🔴 Email staff to whom record is restricted
🟠 Email student's teachers
🟠 Email student's coordinators
🟢 Email student
🟢 Email student's guardians

Behavioural Concern Negative

Behaviour that is uncharacteristic of the students and below the expectation of the School should be captured in a Behavioural Concern pastoral note.

The are several subcategories that help capture patterns of behaviour.

Description

Provide the facts using the ABC observational tool. What happened before, during, and after a behaviour.

A Antecedent

B Behaviour

C Consequence

"In our Geography lesson, Tim was using his phone. His phone has been confiscated for the day and needs to be out of sight when at school"

Notifications

🔴 Email staff to whom record is restricted
🟠 Email student's teachers
🟠 Email student's coordinators
🟢 Email student
🟢 Email student's guardians

S1 Detention Negative

Behaviour that contravenes the Lindisfarne student code of conduct, and school policy and has resulted in a detention is to be entered as an S1 Detention.

Description

Provide the facts using the ABC observational tool. What happened before, during, and after a behaviour.

A Antecedent

B Behaviour

C Consequence

"Tim was frustrated and threw his lunch out the window. Tim was asked to clean it up and is on an S1 detention"

Notifications

🔴 Email staff to whom record is restricted
🔴 Email student's teachers
🟢 Email student's coordinators
🟢 Email student
🔴 Email student's guardians

Pastoral Care Update Previews

Below are previews of what the Pastoral Care Updates look like for parents and students when they receive an email.

Edit Pastoral Notes

To review, edit, and delete pastoral notes go to the following page on SEQTA.

Take the Quiz

Test your understnad of SEQTA by doing the My Ed Online Quiz "Pastoral Notes"

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