Embedded Files
Day 1
Tuesday, March 24, 2026
Tuesday, March 24, 2026
Zoom: https://caltech.zoom.us/j/85421632838
PLEASE MUTE YOUR MICROPHONE UNLESS INVITED TO SPEAK BY THE SESSION MODERATOR
7:30 - 8:00 AM
Gather for Coffee & Light Refreshments - OSB Multipurpose Room
Gather for Coffee & Light Refreshments - OSB Multipurpose Room
8:00 - 8:30 AM
OPENING REMARKS & TEAM INTRODUCTIONS
Session Chair: Mike Landry
New Management Team Introduction
Communication and Coordination Protocols
Organization Chart (identify System Leads)
Workshop Goals and Approach
Setting the Tone: Fresh Start, Collaborative Spirit
8:30 - 9:30 AM
CEBEX PROJECT OVERVIEW
Session Chair: Jon Feicht
Current Status and Accomplishments to Date
Technical Scope and Objectives
9:30 - 10:00 AM
INTRODUCE SHARED DOCUMENTS
Session Chair: Dennis Coyne
CEBEX Experiment & Project Objectives
CE Beamtube Technical Issues & Concerns
CEBEX Top-Level Decisions Log
10:00 - 10:15 AM
Break
Break
10:15 - 11:15 AM
NSF EXPECTATIONS & DELIVERABLES
Session Chair: Hannah Hansen
NSF Reporting Requirements
Key Deliverables and Timelines
Project Execution Plan
11:15 - 12:15 PM
TECHNICAL DIRECTION DISCUSSION
Session Chair: Jon Feicht
Current Technical Approach
Key Technical Decisions Ahead
Team Input and Alignment
12:15 - 12:45 PM
Lunch - Served in OSB Conference Room
Lunch - Served in OSB Conference Room
Feel free to eat lunch on the patio (weather permitting) or Multipurpose Room
12:45 - 1:45 PM
PROJECT ENGINEERING PROCESSES
Session Chair: Calum Torrie
Systems Engineering — Step-by-step Guide for Running Systems Engineering on the Project
Where and How are Ideas/Decisions Documented?
Engineering Change Requests (ECRs)
Quality Assurance
1:45 - 2:15 PM
PROJECT DOCUMENTATION
Session Chair: Dolly Richards
CEBEX in the DCC
CEBEX Log
Documenting Vendor Interactions
Rules of Engagement
Inquiry of industry on Technical Issues
(contractor technical/feasibility inputs)
2:15 - 2:30 PM
Break
Break
2:30 - 4:30 PM
DESIGN REQUIREMENTS & TRADE STUDIES
This is an interactive discussion session.
Session Chair: Jon Feicht
4:30 - 5:00 PM
DAY 1 SUMMARY
Confirm Action Items
6:00 PM
Group Dinner - 3 Margaritas
Group Dinner - 3 Margaritas
627 Jadwin Avenue | Richland, WA 99352 | (509) 946-7755
627 Jadwin Avenue | Richland, WA 99352 | (509) 946-7755
Dinner provided by CEBEX; No host bar (alcohol on your own).
LIGO is approximately a 30-minute drive to restaurant.
Day 2
Wednesday, March 25, 2026
Wednesday, March 25, 2026
Zoom: https://caltech.zoom.us/j/85421632838
PLEASE MUTE YOUR MICROPHONE UNLESS INVITED TO SPEAK BY THE SESSION MODERATOR
7:30 - 8:00 AM
Gather for Coffee & Light Refreshments - OSB Multipurpose Room
Gather for Coffee & Light Refreshments - OSB Multipurpose Room
8:00 - 9:00 AM
RISK IDENTIFICATION AND MITIGATION
Session Chair: Mike Landry
Risk Register
9:00 - 10:00 AM
SCHEDULE OVERVIEW
Session Chair: Dolly Richards
Project Timeline and Key Milestones
Critical Path Items
Schedule Risks/Mitigation
10:00 - 10:15 AM
Break
Break
10:15 - 10:45 AM
BUDGET OVERVIEW
Session Chair: Haydee Hill
Current Budget Status
Financial Planning and Constraints
Change Control Process
Earned Value Calculation/Purpose
10:45 - 12:15 AM
PROJECT PRIORITIES & RESOURCE ALLOCATION
This is an interactive discussion session.
Session Chair: Jon Feicht & Mike Landry
Identifying Near-term Priorities
Staffing Needs and Resource Constraints
Discussion: What do We Need to Succeed?
12:15 -12:45 PM
Lunch - Served in OSB Conference Room
Lunch - Served in OSB Conference Room
Feel free to eat lunch on the patio (weather permitting) or Multipurpose Room
12:45 - 2:45 PM
IN-HOUSE VS. OUTSOURCE DISCUSSION
This is an interactive discussion session.
Session Chair: Jon Feicht & Richard McCarthy
Staffing Gap Analysis
Project Staffing Needs
LD Effort Discussion
2:45 - 3:45 PM
OPEN SESSION
3:45 - 4:00 PM
Break
Break
4:00 - 5:00 PM
SCHEDULE/MILESTONE REFINEMENT
This is an interactive discussion session.
Session Chair: Dolly Richards
Review Existing Tasks – Define Measurement (what constitutes completion?)
Define Existing Milestones – Define Measurement
5:00 - 5:30 PM
DAY 2 SUMMARY - ACTION ITEMS
Consolidate Decisions and Agreements
Assign Action Items with Owners and Deadlines
Update Shared Documents as Appropriate
5:30 - 6:00 PM
CLOSING
Session Chair: Mike Landry
Summary of Accomplishments
Path Forward
Thank You and Adjourn
6:00 PM
Adjourn
Adjourn
Thank you all for attending!
Page updated
Report abuse