PTO Elections for the 2026-2027 School Year

PTO Board Officers, Basic Responsibilities & Commitments

President

• Leads the PTO and oversees all operations and fundraising efforts

• Sets meeting agendas and signs approved contracts/documents

• Reports to and works closely with the Board
  
  

First Vice President

• Assumes President’s duties when needed

• Assists with PTO operations and Board initiatives

• Manages staff appreciation events and support activities
  
  

Secretary

• Records and maintains meeting minutes and attendance

• Prepares agendas and manages PTO communications

• Updates newsletters, website, and member announcements
  
  

Treasurer

• Manages all PTO funds, deposits, and withdrawals

• Prepares monthly financial reports for the Board

• Files required state and federal financial reports
  
  

Co-Treasurer

• Assists with balancing and updating financial records

• Collects, scans, and stores receipts in PTO records

• Supports the Treasurer with financial tracking
  
  

Community Outreach

• Coordinates community partnerships and restaurant nights

• Seeks grants and sponsorship opportunities

• Manages public-facing PTO relationships

Second Vice President & Teacher Liasons

• Second Vice-President & Teacher Liaison positions will be filled by school administration in accordance with PTO policies

Time Commitments

The following are the events that all Board Members are expected to plan and attend:

• One summer planning meeting to make decisions and rough out plans for the upcoming year

• Monthly board meetings held on campus after flag ceremony the first Thursday of each month (approximately 1 - 1.5 hours)

• Monthly planning meetings, typically held off campus immediately after the monthly board meetings (1+ hours)

• Monthly School Wide PTO Meetings held monthly after school on the third Thursday of each month, often with updates or check-ins with the progress of events after the official meeting has adjourned (length varies)

• Back to School Night (PTO Table)

• Father/Daughter Dance (Friday event including set up, working the event, and cleaning up)

• Winter Carnival: The largest, most coordinated event of the year. (Friday afternoon/evening set-up + all day Saturday event)

• Holiday Shop: (Friday afternoon set-up with weekday shifts before or after school of the week leading up to winter break)

• Mother/Son Event (Friday event including set up, working the event, and cleaning up)

• Glow Run (Friday evening event)

For these events, board members are typically assigned a responsibility to oversee (i.e. volunteers, photography, concessions, etc.) 

We also have other events that we do during the day. Board members are not expected to attend all of the events, but are encouraged to attend as able:

• Thirsty Thursdays - Drink cart for teachers (third Thursday of the Month from 12:30-2:40)

• Teacher Luncheons - (during teacher inservice and teacher appreciation week - typically 4 times a year)

• Other various volunteer needs as requested by the school

For a more in depth look into PTO policies, procedures and bylaws please see our Governing Documents page