Seniors - Google Takeout

Using Google Transfer and Google Takeout, you can migrate data from your Keystone Oaks (@kosd.org) Google account to any other Google account. Using Google Transfer and Google Takeout allows you to Keep important files when you graduate.


Google Transfer - Useful for copying items from Drive and Gmail

You can copy and transfer these kinds of files from your KO account to another Google Account:

  • Documents that you own in Google Drive (except files in the "Google Photos" section of Drive)

  • Email in Gmail (not contacts, chats, or tasks)

Please note that items with viewer access will not be copied.


Your original files will stay in your school account until it is disabled at the end of the school year. Any changes you make to the copied files in your non-KO Google Account do not affect the original files in your KO Google Drive.

Copy & transfer your files

  1. On your school account, go to https://takeout.google.com/transfer

  2. Enter the email address of the Google Account where you want to copy your content. (Reminder, a free gmail account only has 15Gb of storage. To check your storage on your school account, go to: https://drive.google.com/settings/storage)

  3. Select Send code.

  4. On your Google Account, check your Gmail inbox for a confirmation email from Google. In the email, select Get confirmation code. A new tab will open with a code.

  5. On your school account, go back to the "Transfer your content" page. Enter the code, then choose Verify.

  6. Choose the content you'd like to copy, then select Start transfer.


Details about the copy process

  • The copy process usually happens within a few hours, but it can take up to a week.

  • Copied files might appear in batches on your Google Account during the copy process.

  • When your files are finished copying, you'll get an email at your Gmail address.


See your copied files

  • Gmail: Copied content will have a label with your school account name and the date you started the copy process.

  • Drive: Copied content will be in a folder labeled with your school account name and the date you started the copy process.


What changes on copied files

  • You automatically become the file owner of all copied files. (The owners of the original files remain the same.)

  • Copied files aren't shared with others. (You can always choose to share them.)

  • Comments are copied, but revision history isn't.


Google Takeout - Useful for exporting and downloading data from Calendar and other products not included in Transfer


First, choose which products to include

  1. Visit the Google Takeout page (https://takeout.google.com/settings/takeout). You might have to sign in to your Google Account.

  2. Choose which Google products to include in your download. To see more details and options for a product, select the down arrow.

  3. Select Next.

  4. Choose your archive's File type. Usually, ZIP is the best format to choose.


Next, choose how your archive is delivered

  1. For "Delivery method," select Send download link via email.

  2. Choose Create archive.

  3. In the email that arrives, click Download archive.

  4. To download your data, follow the onscreen instructions.


When your archive is created, you’ll get an email with a link to its location. Depending on the amount of information in your account, this process could take a few minutes or several hours. Most people get the link to their archive the same day that they request it.