Videos (please allow time to load)

• US Manager Training Session

• Canada Manager Training Session

• Canada Manager Training Session - Quebecois

Help Articles

• Payroll Timeline

• Approving and Submitting Timesheets

• Managing Time Off Requests in Workday

• Managing Time Off Requests in Workday Mobile

• Banking Overtime and Using Banked Overtime

• Using Time Entry Codes

• Managing Schedules

• Manage Delegations

• Viewing and Approving VTRACE Dollars

Manager-specific Questions

Q: Can VLC employees who typically check in and out in Workday use the time clock or iPad to check in and check out?

A: No, this person will not have access to the time clock or iPad. Resources associated with these cost centers are expected to use Workday or the Workday mobile app to clock in and out:

• 0520 Field Operations (AutoVIN)

• 0750 Mobility / KGIS

• 8000 Accounting

• 8100 Human Resources

• 8450 IT

• 8500 Communications/Ebusiness-Product Management

• 8650 Front Office & Admin-Treasury-Customer Service

• 8700 Customer Relations (Sales)  

Q: Who can use the time clocks and iPads?

A: Resources associated with these cost centers can use the time clocks and iPads:

• 0100 Auction

• 0200 Detail

• 0240 Mechanical

• 0250 Keys

• 0260 Glass

• 0350 Transportation

• 8350 Maintenance

• 8400 Security-Regional Telemarketing-Internal Audit-Dealer Sales & CAP Program 

Q: Do we still need to use missed punch forms?

A: Workday allows employees to make corrections and fix missed punches, which removes the need for a missed punch form. However, if a manager edits time, keeping a record of the employee's approval of this change is best practice. We are considering adding Workday functionality to capture this information but continue your current practice for now.

Q: Will managers receive an inbox task or reminder when it is time to approve timesheets?

A: Managers must review and submit timesheets every Monday by 1:00 pm (current time zone). At 1:05 pm, the manager will receive a Workday notification if timesheets or PTO requests still need to be submitted. At 3:00 pm, the manager's manager will receive a Workday notification if timesheets or PTO requests still need to be submitted.

Q: What happens if the timesheet is not approved on Monday?

A: Payroll will process all timesheets in Workday regardless of approval status.

Q: Can timesheets be approved before Monday?

A: Managers will have the ability to approve timesheets before Monday. However, if any edits are made, the manager must approve the timesheet again.

Q: Can Managers complete payroll approvals on Workday mobile?

A: Managers must use Workday on the desktop/web to view and complete payroll approvals.

Q: Is there a way to review all of my staff's check-ins and check-outs at one time?

A: While in the Time and Scheduling Hub Overview, you can scroll down to see employees checked in. Alternatively, if you go to Edit and Approve Time and leave the week the current week, you can easily scroll to see all check-ins.

Q: Will employee punches show geographic location or GPS data?

A: Workday will not capture GPS data. Managers will have access to a report showing whether employees used a mobile device to check in or out.

Q: Can I check to see if my employees are using Mobile to check in and out?

A: The Mobile Punch Audit Report is available under Suggested Links in the Time and Scheduling hub. If employees use a mobile device, their punches will appear on this report. 

Q: Can managers see when an employee edited their timesheet and the comments made?

A: Managers can select View Details or the History tab on the time entry to view the comments along with the date and time of the edit. 

Q: Will my employees' Kronos schedules be loaded into Workday?

A: Workday will not automatically show schedules from Kronos. Managers must add schedules for their employees if they want to use the Workday scheduling feature. Workday will provide managers with commonly used schedules and an option to create a custom schedule. A help article on schedules can be found here.  

Q:  How and where do you go to cancel approved PTO?

A: Select the My Team's Information app in Workday, and from the employee's related actions, select Time and Leave > Correct Absence. 

Click the time block to view the entries for that day and place a checkmark on the day(s) you want to modify. Change either the Type or the Quantity per Day and enter the reason for the correction in the Comments field. Once complete, click Submit.

Q:  How do I request a report that I don't have access to in Workday?

A: To request a new or custom report, submit a Workday Help Ticket (Ticket Type: Reporting) and complete the required details. You can easily create a Workday Help Ticket by entering "create ticket" in the Workday search bar.

Q:  Can managers delegate their payroll and Workday inbox?

A: Yes, managers can set up delegation for a peer or superior. 

Q:  In Canada, we currently approve OT by day in KRONOS. Do we still need to do that in Workday?

A: Workday is a one-click timecard approval. Overtime will not require a separate approval. 

California Manager-specific Questions

Q:  After the employee submits their time, if a manager makes an edit will the employee need to submit their time again?

A: If a manager makes an edit to the time card, the employee will be required to approve it for the manager to submit the changes. If the employee fails to approve the edit, the payroll team will process the timesheets, including all edits, as of midnight Monday. 

Q:  Will the meal penalty show if an employee fails to take lunch in the required time frame?

A: Meal penalties will be applied automatically based on hours worked, break requirements, and attestation responses captured at the end of an employee's shift. 

Q:  How will reporting time pay be added?

A: Reporting time pay will be automatically applied if the employee qualifies.