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Workday Time Clock iPad
Employee-specific Questions
Q: How will I manage my time?
A: Timekeeping will take place in the following ways:
Time Application within Workday: Primarily desktop/laptop users in the US and Canada.
Physical Time Clock or iPads: Primarily VLC workers in Canada.
Workday Mobile App: Employees with an OPENLANE-managed device must receive manager approval to use this application for timekeeping.
Q: Do I need my badge or employee ID to check in and out?
A: To log into a time clock or web clock (iPad), employees need to know their employee ID. You will no longer badge in at a time clock.
Q: Where can I find my employee ID?
A: To locate an employee ID, sign into Workday, click the profile image in the upper right, and select View Profile. The ID will be at the top of the Job Details section.
Q: What is the deadline for me to submit my timesheet each week?
A: Employees should submit their timesheets at the end of each week. The best practice is to review and submit your timesheet following your final check out for the week.
Q: Can VLC employees who typically check in and out in Workday use the time clock or iPad to check in and check out?
A: No, this person will not have access to the time clock or iPad. Resources associated with these cost centers are expected to use Workday or the Workday mobile app to clock in and out:
0520 Field Operations (AutoVIN)
0750 Mobility / KGIS
8000 Accounting
8100 Human Resources
8450 IT
8500 Communications/Ebusiness-Product Management
8650 Front Office & Admin-Treasury-Customer Service
8700 Customer Relations (Sales)
Q: Who can use the time clocks and iPads?
A: Resources associated with these cost centers can use the time clocks and iPads:
0100 Auction
0200 Detail
0240 Mechanical
0250 Keys
0260 Glass
0350 Transportation
8350 Maintenance
8400 Security-Regional Telemarketing-Internal Audit-Dealer Sales & CAP Program
Q: Where can I view my Paid Time Off balances?
A: Employees can view PTO balances in Workday. Go to My Information and select the My Time Off tab to view PTO balances, upcoming and recent time off, or to submit/edit a request. Workday is considered the source of truth.
Q: Where can I find my PTO balances on the mobile app?
A: To view your time off balances on your mobile device, open the Absence app and, from the calendar, click the related actions in the top-right corner and select Balances. Future approved absences are not deducted from your time off balances unless you update the "Balance as of" date.
Q: When do I get paid?
A: Payroll schedules can be found on the Hub. Click here.
Q: When an employee submits time off a time off request, will the manager get an alert to this so they know to review it?
A: The manager will receive a Workday inbox task when a time off request is submitted.
Q: Will paid time off requests in Kronos show in Workday?
A: Paid time off requests approved in Kronos by November 20th will appear in Workday by November 24th.
Q: Can employees edit or correct their time sheets?
A: Employees must use the check-in and check-out features to keep track of working hours. However, if a missed punch or correction is needed, employees can edit or correct timesheets in Workday. Time corrections will require a comment and will be routed to the employee's manager for approval.
Q: If an employee requests time off for two weeks in a row, will the time clock or iPad count the weekend?
A: Time clocks and iPads will not ignore weekend days. If you have a time-off request stretching over your scheduled days off, submit separate requests that do not include those days.
Q: Can employees use their mobile devices to check in and out?
A: Employees with an OPENLANE-managed device and their manager's approval can use Workday mobile to check in and out.
Q: Is the Workday mobile app going to be pushed to smartphones?
A: Company-issued devices should already include the Workday application. However, employees can install the Workday application on their mobile devices (Organization ID: KAR). Contact the IT Service Desk at (877) 660-2041 if you need help installing it.
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