Google Drive

How to Create a Shared Drive in Google Drive

What are Shared Drives?

You can use shared drives in Google Drive to store, search, and access files with a team. Shared drive files belong to the team instead of an individual. Even if members leave, the files stay in place so your team can keep sharing information. (Source: Google)

Steps to Create a Shared Drive

Go to https://drive.google.com/drive/my-drive, or use the apps menu in the upper right corner of the screen to go to Google Drive.

On the left side of the screen, click on the Shared drives tab.

The window should display a list of all of the shared drives to which you have access.

Click the New button in the upper left corner of the screen.

In the New shared drive popup, give your shared drive a descriptive name. To help us keep the district shared drives organized, use the following naming convention:

JCSD_Building Name_Group

For example, if you were creating a shared drive for use by the third grade team at Horizon Elementary School, you would name the new drive "JCSD_HZ_ThirdGrade."

Click Create to finish creating the new drive.

Your new shared drive will open automatically. From here, you can add files, create folders, and manage team access.

To add members to your shared drive, click on the Manage members button in the upper right corner.

You will see a list of current members. To add a new person, search for their @jdragonmail.us email address in the Add people and groups field.

Once you have found the person you want to add, you can change their role in the drive from the dropdown menu to the right. Once you've made your selection, click Send to send that person an email invitation to your shared drive.

If you need to make changes to the member list or change someone's role, you can do that from the Manage members window.