Meeting Minutes

9/1/2022

We began meeting at 2:45pm

Sarah Mixon made a new PTO page and it looks wonderful! Families can visit the page to see upcoming PTO events, sign up for volunteer opportunities and find contact info. Thank you Sarah!

We discussed having committees for PTO events. There will be a parent in charge of the committee and volunteers sign up on the new PTO page..

committees include (but not limited to):

Fall Festival- Committee leader Jill Cunningham. This is an all hands on deck event and all employees will attend and help.

Parents can volunteer to help set up/break down and help during the festival as needed. High school students will be working this event as well.

Beautification-  This committee will include seasonal decor throughout the school. We have a garden out back that this committee will help with. Planters at school entrance as well as plants throughout campus will also be maintained by this committee. 

We discussed PTO possibly helping purchase flowers for the sign out front as well as maintenance of the sign (IE updating regularly). 

Field Day- Committee leaders are Kim Butler & Cindy Crumbley. Parents can volunteer to bring items for field day, set up/clean up and work specific FD events. 

Teacher Appreciation- Leaders will decide what will be done for the teachers daily, what items are needed to purchase as well as what parents can send in to help with these days. 

Reindeer Run- Mrs Mac & Mrs Withers usually head this event. 

Gparent days, lemonade w ladies & brownies w bros- 

In session volunteers-  This committee will head all parent volunteers helping with copies, library, book fair, lunchroom helpers etc. We discussed asking Aubrey Lioce to head this committee.

Holiday Store- This is a new event for NJES and we're very excited about it. We will need a committee head to organize and run this event. Inexpensive items will be purchased by PTO for students to gift to their families for the Holidays. 

Fundraising Committee- This will include our Coca Cola fundraiser , Charleston Wrap, concessions at events etc. 

Fall Festival was the next topic and we discussed the following things:

Booths-

- We decided we needed 2 booths (games) per grade level. Each grade level will also have a photobooth set up. 

-We discussed having the Cake walk and the BINGO game as a grade level booth. 

-David will help get booth games to each grade level. 

-PTO has ordered bags for prizes at each booth. 

Cake Walk- 

- We will need 40+ cakes donated by families. 

- Drop off will be during carpool and parent volunteers will organize on bleachers in the gym. 

Vendors- 

- All vendors must pay a $25 fee and provide their own table.  

- We will not have duplicate companies. 

We are working on the issue of parking and will update as soon as we nail down the parking plan. 

Meeting ended at 4:00pm

3:00pm- 4:00pm 11/3/22

*Next PTO meeting (topic- Reindeer run finalization) will be on 11/15 @ 3pm *

Our main topic was the Reindeer Run happening on December 3rd.

- Heather Camerio is redesigning our RR shirts and has emailed proof 1 already. We wanted something more up to date and she designed it for us.

- We will have early registration (if the timing company agrees to this) on that Friday before the race. Families can pick up their numbers and possibly their race shirts that day to avoid long lines on race morning. Again- we’re checking with timing company for final approval on that.

- We have added a Fun Run back to the Reindeer run. This will take place immediately after 5k and it will be a 1 mile run/walk for our younger runners.

- We’ve talked with Sheriffs office about 2 patrol cars (at minimum) for help with traffic and safety. Cindy will reach back out to sheriff Mangum this month to nail that down.

- A route map will be on display in the gym to help clear up any confusion and make sure everyone is aware of the route.

- Here are assignments we will need volunteers for. A lot have already been assigned.

1. Rabbit/people mover/pacer - Mrs Mac usually does this for her and we’ll make sure she’s available again this year.

2. We will have Chris McCoy and Candice Brooks at water station.

3. Susan Satterfeild will be on the golf cart (and first aid area) at end of race.

4. Danielle’s neighbor, Tinglehoff is usually the person at the turn around to turn people towards finish line.

5. White Plains Church usually has bananas and water they donate.

- We found a blow up reindeer the PTO will most likely purchase.

*Holiday Store*

We have decided to have a Holiday Trolly this year (possibly 2). We will have items set up to purchase for family members for the holidays.

We discussed having a trolly for the prek/kindergarten/1st grade hall and well as one by the cafeteria for the older grades. It will only be open in the mornings before school and dates to be determined.

Items we discussed were keychains, ornaments, etc. We want these items to be inexpensive but not cheap looking and we want our students to feel proud to give their family member what they bought them.

We will meet again to finalize these details.

PTO Meeting 11/15/2022

3:00pm-3:30pm

Reindeer Run-

- Discussed volunteer placement

- White Plains Church is donating water and bananas again as well as sponsoring.

- PTO paying for 2 off-duty police officers from 7-10 am (3 hours minimum)

Holiday Cart-

- We will have Holiday Carts going on the mornings of December 12th, 13 th & 14 th (Mon-Wed).

Working on Volunteer schedule.

- Holiday Carts will have affordable items appropriate for families and we will have gift bags

for students to easily take home to gift.

- There will be 2 carts. One cart in the atrium and one by the kindergarten hall.

Teachers Luncheon on Dec 16 th -

PTO catering lunch on this day

NJES PTO Meeting 2/7/2023

1. Brownies with Bros

- Dates will be Feb 27th, March 1 st and March 3 rd.

- Grades will be split up by high attending grade with low attending grade.

- Sign up genius will be made for cups & napkins for Brownies w bros & lemonade w ladies.

- We’ll be doing this celebration in the afternoon this year as appose to last years morning Breakfast

with Bros for a few reasons. We’re cutting down on cafeteria cost as well as interference with normal

drop off/check ins in the morning. This way, students can be checked out and go home with parent.

(Exact time TBD)

- We will need a minimum of 6 parent volunteers for greeting and distribution of treats.

2. AMPS night

- March 23 rd 6-8pm

- There will not be a PE portion of AMPS night this year as to save room and highlight more of the art,

music & stem.

- Parent volunteers will be needed for STEM project overseeing.

- Parent volunteers will also be needed to hang student artwork in hallways.

- PTO will have King of pops as well as pizza & drinks for sale during AMPS night.

3. Fun Run-

- We have decided to put the Fun Run on hold this year and re-visit next school year with the plans to

schedule in the fall as appose to spring.

- Usually, our fun Runs are a fundraiser for specific needs of the school and next year we will be

splitting earnings with the new elementary school that a lot of our students will be moving to the

following school year. We will also be using funds to purchase things that can easily be moved to new

NJES location once a new building is built.

4. Lemonade with Ladies-

- April 24 th , 26 th & 28 th in the afternoon (exact time TBD)

- Grades will be split up in same split as Brownies with Bros

- Cookies and lemonade will be served.

- Sign up genius will be made for cups and napkins.

- A minimum of 6 parent volunteers will be needed for greeting as well as treat distributions.

5. Field Days

- May 15 th , 16 th &17 th (leaving 19 th open in case of rain reschedule)

- King of Pops will be there possibly all 3 days.

- PTO concessions will be sold – these items will be an even amount and there will be a limit to how

many items sold per student.

6. 5 th Grade Graduation

- May 17 th or May 22 nd are our tentative dates. Mr. Johnson is working on securing a date asap.

- PTO gives money to 5 th grade class for a celebration each year.

7. Water Day-

- May 18 th