Since August 2023, each person who attends an event in the Principality of Insulae Draconis must be named and their name must be submitted to the insurer prior to the event. Failure to do this means the event has no insurance. Additionally, if a person attends an event without being named on the pre-submitted insurance, then that event's insurance is considered null and void by the insurer. It is therefore vital that every person at any event be covered and so we must strive to make this process as painless as possible.

Required Questions:

1. What is your SCA Name (if you have one)

There then follows one of three options:

2. Membership status:

• • Option 2a. Are you a member of SCA UK CIC?

    • 2a1. SCA UK CIC Membership Number

    • 2a2. When does it Expire

    • 2a3. In which Area of the Principality do you live? (GB/IRELAND)

  • Option 2b. Are you a member of an SCA affiliate group?

    • 2b1. Full Name

    • 2b2. Which affiliate

    • 2b3. Affiliate Membership Number

    • 2b4. When does it Expire

    • 2b5. Local Group

    • 2b6. Full Address

    • 2b7. Date of Birth

    • 2b8. do you hold a shotgun licence?

  • Option 2c. Are you a non member?

    • 2c1. Full Name

    • 2c2. Local Group

    • 2c3. Full Address

    • 2c4. Date of Birth

    • 2c5. do you hold a shotgun licence?

3. In the case of collecting this data digitally, there must also be a GDPR question agreeing to the data being held and used for the duration of the event.

When sending your event insurance data to the CIC insurance officer send it via insurance@insulaedraconis.org

Please format the data separating out the members, affiliate members and non members, either by sorting or in separate lists.

For any event longer than a single day

• The insurance information should be with the CIC insurance officer no less that 7 days prior to the opening of the event.

• The event organiser must collect and send £3 / €4 for each non member for every day or part day they spend at the event.

The CIC and the Principality officers have developed a simple form and spreadsheet to help gather the insurance data for your event.

Use of this specific form is not a requirement, as long as the information above is gathered and presented in good time.

We encourage you to add the required questions to your regular booking forms if you can. This form is an easy backstop method if you cannot.

For more information and to request a copy of the Insurance form, Please contact either the CIC insurance officer via insurance@insulaedraconis.org or the Practical Drachenwald team via practicaldrachenwald@drachenwald.sca.org or via the Insulae Draconis Deputy Webminister via deputy-webminister@insulaedraconis.org