Reservation Information and Booking Form

Insulae Draconis Insurance:

Please note, the Principality insurer insists on knowing who will be in attendance at any event before it happens. We must therefore submit our attendee lists to our insurer seven days prior to the event. This means that anyone who has not booked for the event prior to the seven day window, will not be allowed to remain onsite should they turn up unannounced. To do so would invalidate our insurance agreement and nullify the policy.

Pricing:

Please note, there will be no charge for children under the age of 18 attending this event with their parents or other legal guardian. However each child must be booked separately for our insurance purposes.

Prices are all per individual, there are no group or family bookings.

Payments and Cancellations Policy for this event:

Payments:

This year, event fee payments may be made in two instalments if paying by BACS. 

Payment of at least 50% of your total event fee will constitute confirmation of your booking.

Concessions are available for:

• Unwaged

• Registered Disabled

• Student

• OAP

N.B. If you fall into more than one concession category, choose the one that befits you most. It will not affect the total concession discount.

Please note: Thursday 15th and Monday 19th have no scheduled activities. They are for setup and tear down respectively.

N.B. Full payment information will be sent in your booking confirmation email.

All payment values are in pounds sterling.

Non-UK residents may pay in cash upon arrival, but all bookings must be confirmed by sending travel details to the registration steward. (For example, flight or ferry reservations)

Non payment or lack of overseas travel plans means that your registration is not confirmed!

Confirmation travel details should be sent to the registration email as soon as possible.

When you have made your payment, or have your proof of travel, please send a return email to this address:

email: id-summer-event-reservations@insulaedraconis.org

We will then confirm your reservation and publish your SCA name (if consented) on the “Confirmed Attendee” list.

Cancellation policy for this event:

Insulae Draconis must pay the full site fee three months prior to the event date.

Therefore:

Attendance may be cancelled up to twelve weeks before booking closes with no penalty.

Attendance may be cancelled between twelve weeks and four weeks before booking closes, but only half the booking price will be refunded.

Attendance cancelled with four weeks or less before booking closes will incur full costs.

Cancellation emails should be sent to the reservation steward as early as possible.

Travel:

Important: this event does not coordinate pickups or drop offs.

Attendees are encouraged to coordinate with other attendees to share taxis or to make other transportation arrangements.

Ticket Plan:

• Full event:

  • Includes All days and assumes you will be staying on-site for more than one night, including Camper Vans

• Off-Site:

  •  Includes All days and assumes you will be staying off-site each night.

• Overnight:

  • Allows for a single night stay on-site, camping only,  including Camper Vans

    • Arrive no earlier than 8am

  • You choose the Day on which you will attend at the end of which, you will sleep until morning

    • Alarm call can be delivered via Peacock or Cathedral Bells.

    • Depart site by 1pm the following day.

• Single Day:

  • Allows attendance for a single day with no on-site stay.

  • You choose the Day on which you will attend

• Child:

  • All children must be accompanied by a parent or guardian. Their Stay will be assumed to be that of their Parent or Guardian.

    • There is no charge for anyone who is under the age of 18 at the time of booking.

Fees:

Adults:

Full event Ticket: Non Members £100.00

Full event Ticket: Members £90.00

Full event Ticket: Non Members with Concession £70.00

Full event Ticket: Members with Concession £60.00

Staying Off-Site: Non Members £60.00

Staying Off-Site: Members £50.00

Staying Off-Site: Non Members with Concession £50.00

Staying Off-Site: Members with Concession £40.00

Single Day/Overnight: Non Members £55.00

Single Day/Overnight: Members £50.00

Single Day/Overnight: Non Members with Concession £50.00

Single Day/Overnight: Members with Concession £45.00

Single Day: Non Members £35.00

Single Day: Members £30.00

Single Day: Non Members with Concession £30.00

Single Day: Members with Concession £25.00

Children:

Anyone under the age of 18 at the time of booking. Free of Charge.

Additional Optional Charges:

Crash tent space £25pp  there are 12 spaces available at start of bookings, book and confirm early.

Firewood will be provided via a £10.00 per campfire buy in at the event.

Feast:

• Teen to Adult £20.00

• Child portion, 12yrs and under: £ 10.00

• Infant 0-6yrs: Free

N.B> SCA Members will receive a Discount for their bookings. 

*Please note that one whole year of SCA membership is currently only £15.00, You are perfectly welcome to create or renew your SCA membership prior to booking for this event, make yourself a member of SCA UK today.  SCA UK CIC [Membership Portal])

Please take note of ALL the event and site rules as noted in the reservation form.  I'm still looking at you Clicky McClickyFace...!

Bookings:

Book for the event.

https://docs.google.com/forms/d/e/1FAIpQLSeQK8mB7hLa1hiU2IWIeq2AAulz_xbyT2ramoiok18TO0F3Iw/viewform

Contact:

For reservation enquiries please contact:

TH Lady Haesel de Berneslai

Reservations Steward

email: id-summer-event-reservations@insulaedraconis.org