I.U. Google Account

Begin with your I.U. Google account

The single best way to create transcripts and closed captioning, is to upload videos to YouTube.

Begin by logging into your I.U. Google account. Click on the Google Apps icon in the upper right corner (the nine little squares aka, the waffle icon).

Scroll down and click on the YouTube icon.

Closed Captioning

If at any time you are unsure if you are in your personal Google account or your I.U. Google account.

1. Click on the letter in the upper right corner. Regardless of browser type, your account information will display. If in the I.U. account, you will see your Immaculata email address.

2. Within the profile window, scroll down and select "YouTube Studio". The other option is to click the "Create or post a video" icon in the upper right (looks like a camera with a plus sign), and select "Upload video".

Upload your video

3. There are several different locations that can be used to upload your videos.

• On the dashboard you will see a big "UPLOAD VIDEO" button.
• In the upper right there is the "CREATE" button with camera icon.
• There is also an "Up" arrow to upload videos.

Each option will open the same upload video window.

Select or Drag and Drop

4. To load your video do one of the following:

• Use the "SELECT FILE" button and navigate to the video file.
• If you already have the location of the videos open, you can click and hold, then drag and drop the file on the open "Upload video" window.

Upload video - Details

YouTube divides the upload process into three steps. The first is the "Details" page.

5. A title is required. The default title is the videos original name. Consider entering a more descriptive name in the text window. There is also an optional area for a description.

6. Once fully processed, YouTube will select three possible thumbnail images as a static image to represent your video. A fourth area allows the user to upload their own thumbnail image.

Scroll down to select an Audience. This area needs to be filled out before proceeding to the next area. Determine if the video is appropriate for "kids" and if age restrictions are needed.

7. Click "Next" to go to YouTube's step 2.

Upload video - Elements

The functions in this window are optional. They are used to link to other videos. These links can be placed at different points in the video or at the end of the video.

8. Click "Next" to go to YouTube's step 3.

Upload video - Visibility

The visibility settings determine when the video should be accessible and by whom.

9. Publish now: the default is to publish the video once it is finished processing. The toggle arrow next to this area establishes whether the video is Public (everyone can see), Unlisted (those who have the link) or Private (those who are invited). The default is Public.

10. Schedule: provides a day and time tool to set the publish date instead of publishing when complete.

11. Review the guidelines on content and the appearance of children.

12. Click "Done" to complete the upload.

Video published/scheduled window

Once completed, a final window will open based on the options chosen. If the video has been scheduled, the date and time will show as well as an area to copy the shared link.

The link choices will depend on the accessibility chosen (Public, Unlisted or Private). Public will have links available to Facebook, Twitter, embed the video in HTML, LinkedIn etc.

13. Click "Close" to return to the YouTube Studio.

Return to the Studio

On the left of the Studio window are the links to the functional areas.

14. Select the "Video" tab to view the library of uploaded videos. Click on the video you want to inspect.

Accessing the Subtitles window

It takes some time for YouTube to create the automatic closed captions. Estimates range between 3 to 10 times the length of the video. The captioning YouTube creates is, on average, about 80% accurate for typical speech. Accuracy for nomenclature is usually below 80%. Therefore, it is important to edit the captions YouTube creates to make them more accessible.

15. There are two ways to access the subtitle editing window.

From the Details tab: click the "More options" tab. Then scroll down and click the vertical ellipsis on the "English by YouTube" button. In the drop down that opens, select "Edit on Classic Studio".

From the Subtitles tab: Look for the listed language, usually English (Automatic). In the third column, Subtitles, click on the vertical ellipsis next to "Published". In the drop down that opens, select "Edit on Classic Studio".

Editing in the Subtitles window

The easiest, most straight-forward method of editing the subtitles is by editing directly in the subtitles window.

16. Click on the "Edit" button in the upper right-hand corner of the window. Prior to clicking the "Edit" button, the text and time codes are grayed out and are inaccessible.

Subtitle adjustments

The subtitle tool is only 80% accurate because it captures and translates words based on its interpretation. Nomenclature and pronunciation are two common areas for misinterpretation by the translator.

Additionally, since the translator only captures the word, not the use, there are no grammatical adjustments made. All words are lower case and there is no punctuation.

Alter the text

17. Check the checkbox next to "Pause video while typing". This makes it easier to make corrections while listening. Leaving this unchecked can make it difficult to focus.

18. Adjust text by clicking in the segmented text fields on the left. Make grammatical changes and correct misinterpreted words.

Adjust time cues

19. Below the video, hover over the end of a segment. Click and holding the adjustment bar, and then slide to the new time mark to align the text with the audio. This is important after adjusting the text, adding words, or deleting words from one text area to another.

20. Once all the adjustments have been made, click the "Save changes" button in the upper right.

Adjustments after the fact

If after saving the changes, additional adjustments need to be made, use the Subtitles tab method, cited above, for accessing the subtitle window.

Using the Subtitles tab: will list the subtitles for the selected video. The list will include the original "Published (Automatic)" and the adjusted "Published (By Creator)".

21. Click on the vertical ellipsis next to "By Creator". In the drop down that opens, select "Edit on Classic Studio". Make the needed changes and then click the "Save changes" button in the upper right.