Registration and Visa information

Due to the possibility of sponsorship from some Indian funding agencies and other institutes, the early registration fee for Indian faculty, students/postdocs is subsidized.

Visa Information

It is recommended that foreign nationals obtain a conference visa to enter India. Details of the visa application procedure are available on the Government of India website: https://indianvisaonline.gov.in/

The visa application must be supported by an invitation letter and a clearance letter from the Ministry of External Affairs (MEA), India. To obtain the MEA clearance letter, a copy of the front page of your passport and the completed Annex II form are required. In this regard, please follow the steps below:

1. Register for the conference at the earliest by providing your details (name, affiliation, etc.) through the registration links given above.

2. As part of the registration process, please email the following documents to hfm2026@iitgn.ac.in

   • A copy of the front page of your passport

   • The completed Annex II form (Download Link given below)

3. In the same email, kindly indicate if you require any additional documents for your visa application, such as a customized invitation letter.

Once we receive these documents, we will initiate the process of obtaining the MEA clearance letter and will notify you upon receipt. This process typically takes about six weeks; therefore, we request you to complete the pre-registration at the earliest.

After receiving both the invitation letter and the MEA clearance, you may proceed with your application for a conference visa to enter India.