Description:

The Administrative Assistant to the Director of Technology plays a crucial role in the efficient operation of the technology department. This position requires frequent communication with customers (parents), suppliers, and various departments within the company. Therefore, it is essential for the candidate to communicate effectively and fluently in both Spanish and English.

The Administrative Assistant will be responsible for organizing, coordinating, planning, managing, and following up on the administrative and operational processes of the technology department. Key duties include managing the director's agenda, organizing meetings, preparing reports and budgets, and overseeing the purchase of supplies, accessories, and technological devices.

The ideal candidate is highly organized, proactive, and skilled in problem-solving and teamwork. They must thrive under pressure, maintain a positive attitude, and have a strong desire to learn and grow professionally.

Responsibilities:

• Document Preparation: Create and edit documents in both Spanish and English.

• Translation: Translate documents between Spanish and English as needed.

• Digitization and Organization: Digitize, store, and organize department documents.

• Communication: Manage and/or direct emails and phone calls related to technology department matters.

• Special Cases: Address special cases assigned by the Director.

• Reports: Prepare reports requested by the Director.

• Technology Purchases: Manage the process of technology purchases, including obtaining quotes, preparing comparative analysis, and following up on payments.

• Ongoing Payments: Monitor recurring payments for communication services.

• Budget Management: Assist in the preparation and monitoring of departmental budgets.

Academic Requirements:

• Bachelor's degree in Administration or a related field.

• Advanced English fluency (both verbal and written).

Software Skills:

• Apple Suite (Pages, Numbers, Keynote)(not essential, but preferred)

• Microsoft Office for Mac (Word, Excel, PowerPoint)

• Google Suite (Gmail, Docs, Sheets, Slides, Meet)

Preferred Expertise:

• Experience supporting management or director-level positions.

• Excellent client-facing communication skills.

• Experience in Administrative processes.

• Purchasing management.

Key Skills:

• Proactive and self-motivated.

• Service-oriented with a customer-first mindset.

• Strong problem-solving skills.

• Ability to work well under pressure.

• Team player with a collaborative approach.

• Highly organized with excellent time-management skills.

• Initiative and the ability to anticipate needs.

Personal Attributes:

• Empathetic and approachable.

• Engaged and dedicated to the team’s success.

• Respectful and professional demeanor.

• Creative and innovative thinking.

• Trustworthy and dependable.

• Responsible and accountable.

• Well-presented and professional.

If you are interested, please send your CV to the e-mail address below:

it-recruitment@humanitree.edu.mx