Schoology and Google

You can link your personal Schoology Calendar to a different calendar tool, such as your Outlook, Apple Calendar (previously called iCal), or Google Calendar, so that changes you make in Schoology will automatically update in your other calendars, as well.

Note: The sync only runs one way, from your personal Schoology Calendar to your Outlook, Apple, or Google Calendar. Changes made in your other calendars are not replicated in Schoology.

To Generate a URL in Schoology to use to link to external calendars:

1. From any page in Schoology, click the arrow in the upper-right corner and select Account Settings.

2. In the Share Your Schoology Calendar area, click Enable.

3. Copy the URL in the Use this iCal link pane.

Note: The Share Your Schoology Calendar setting only works if you have at least one entry in your personal Schoology Calendar. If the Calendar is blank, you cannot link it or access it from other calendars and an error message will display when you try.

To link your personal Schoology Calendar to your Google Calendar:

1. Log in to your Google Account and navigate to the Calendar.

2. Click the down-arrow next to Other Calendars.

3. Select Add by URL.

4. Paste the URL you copied from Schoology into the field.

5. Click Add Calendar.

Updates to your personal Schoology calendar will now display in the Other Calendars section of the Calendar list.

Note: It may take up to 8 hours for changes in Schoology to display in your Google Calendar.

The Google Drive Resource App in Schoology will allow teachers to:

• Access Google Drive content from their Schoology Resources.

• Add Google Drive content directly within Schoology and sync to Google Drive.

• Add content from the Google Drive Resource App to a course or resources.

• Import your Google Drive content directly from within courses and groups.

• Edit your Google Drive content in Schoology and sync automatically to Google Drive.

• Add your Google Drive content to updates, discussions, assignments, pages, and tests, including.

• Accept submissions from students who are connected to Google Drive.

Add Google Content from the Google Drive Resource App

1. Open the Google Drive Resource App by navigating to the Resources area of Schoology and select Apps from the left menu. Make sure you're logged into your Google account.

2. Click the Add Resources menu at the top of the app.

3. Select from among the options to add a Google document, spreadsheet, presentation, or drawing.

4. Title the resource and click Submit.

5. Click the newly-added item from the list in the app. The Google form appears in a new window to enable you to use the resource as you would use it in Google. The resource saves automatically.

6. Close the window to exit.

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Add Content from the Google Drive Resource App to a Course or Resources

You can add content directly from the Google Drive Resource app to a course or to a Resource Collection.

To add to a course:

1. Click the gear icon to the right of the resource you'd like to add to a course.

2. Choose whether you want to import the content as a:

• File: Create a static copy of the Google Drive resource in your Schoology course. You can view this copy of the resource directly in Schoology, but any changes made to the item in Google Drive are not reflected in the course.

• Link: Import a linked version of the document to Schoology.Note: Any user with access may view, edit, and save the linked resource.

• Private Link: A linked document that only you are able to access.

3. On the next screen, check the course(s) you wish to add the content to.

4. Click Copy Item.

To copy to Resources:

1. Click the gear icon to the right of the resource you'd like to copy to a Resource Collection.

2. Choose whether you want to import the content as a:

• File: Create a static copy of the Google Drive resource in your Schoology course. You can view this copy of the resource directly in Schoology, but any changes made to the item in Google Drive are not reflected in the course.Note: The imported file also displays with the file extension, such as .docx for an imported Google Doc.

• Link: Import a linked version of the document to Schoology.Note: Any user with access may view, edit, and save the linked resource.

• Private Link: A linked document that only you are able to access.

3. On the next screen, select the Collection(s) you wish to copy the content to from the drop-down menu.

4. Additionally, you can select the Folder you wish to copy the content to within your Resource Collection.

5. Click Copy Item.

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Import Google Content from directly within a Course

1. Within your course, click on Add Materials, or point your cursor in the location on the materials page where you want to add the resource and click the dotted green line that displays.

2. Click Import from Resources to open your Resources collection.

3. Click Apps and open Google Drive Resource App.

4. Select the resources from your Google Drive to add to the course. Enter words or phrases in the Search pane to filter your results. Enclose phrases in single quotes (apostrophes) to search for that exact phrase. Items matching your search terms populate automatically in the results list.

5. Choose whether you want to import the content as a:

   • File: Create a static copy of the Google Drive resource in your Schoology course. You can view this copy of the resource directly in Schoology, but any changes made to the item in Google Drive are not reflected in Schoology.Note: The imported file also displays with file extension, such as .docx for an imported Google Doc.

   • Link: Import a linked version of the document to Schoology.Note: Any user with access may view, edit, and save the linked resource.

   • Private Link: A linked document that only you are able to access.

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Add Google Content inside a Course Material

Insert Content

You can insert items from your Google Drive directly into the description of your assignments, test/quiz questions, discussions, pages, and folders using the Insert Content tool in the Rich Text Editor.

To insert Google Drive items into the description of a material:

1. Click Add Materials and one of the material types mentioned above, or open an existing item in your course.

2. Click the Insert Content icon along the top of the Rich Text Editor.

3. Select Google Drive Resource App from the drop-down menu.

4. Select the resources from your Google Drive to add to the item.

5. Enter words or phrases in the Search pane to filter your results. Enclose phrases in single quotes (apostrophes) to search for that exact phrase. Items matching your search terms populate automatically in the results list.

6. Choose whether you want to import the content as a:

   • Link: Import a hyperlink that opens the Google Drive resource in a new tab.Note: Any user with access may view, edit, and save the linked resource.

   • Private Link: A linked document that only you are able to access.

   • Embed: Embed the Google Drive resource as an iframe within the material. Edits made to the resource in Google Drive will be reflected in the embedded version in Schoology.

Attach a Resource

Along the bottom panel of the Rich Text Editor, you can click the Resource option to access the Google Drive Resource App. This provides the options to import a Google Drive resource as a file or a link to the material.

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The Google Drive Assignments App enables instructors to assign Google Docs, Spreadsheets, Slideshows, and Drawings from directly within the Schoology platform. When a student opens the assigned file, an individual student copy is automatically generated so that the student can work on it and submit, and the instructor can then provide feedback and grade the assignment, all without leaving Schoology.

How to create an Assignment using the App

Instructors can add content from their Google Drive accounts directly from within a Schoology Assignment.

Create an Assignment using the Google Drive Assignments App

1. From the Courses menu at the top of the screen, select the course in which you're adding the assignment.

2. Click the Add Materials button at the top of your Course Materials page. You can also access the Add Materials button from within a folder.

3. Click Add Assignment.

4. From the Create Assignment screen, click Google Drive Assignments to open your Google Drive.

5. If necessary, click Connect to approve the app and log in to your Google account.Note: Instructors and Students must also be logged into a Google account through their browser to work on and submit assignments using the Google Drive app.

6. Enter words or phrases in the Search pane to filter your results. Enclose phrases in single quotes (apostrophes) to search for that exact phrase. Items matching your search terms populate automatically in the results list.

7. Select the file from your Drive to attach it to the assignment. When your students access your Schoology assignment, they will be able to make a copy of this file that they can work on and submit back to you from directly within Schoology.

8. You can only choose one Google file per Schoology Assignment. To choose a different file, click the x in the right margin to delete the current file, then re-open the Google Drive Assignments App to select another file from your Drive.

9. Fill in the rest of the assignment and click Create to finish. Note that once you click Create, you can no longer remove the selected Google file from your assignment.

Instructor View

As an instructor, you have access to three tabs displayed at the top of the assignment. Each tab has additional controls and information.

Assignment Tab

On the Assignment tab, you can:

• See the due date and time.

• See the assignment Description.

• Open the Google file you selected in a new tab in your browser.

Note: This is the file that your students will use to create their own copies of the file, and any edits you make do not automatically update in previously created copies of the file. That is, only students who create their copy after you make the edits will have versions that contain the edits. Updates to the file are not reflected for students who've already made their copies.

• Review a rubric if one is being used to grade the assignment.

• Use the section switcher to change the course section you're viewing if you have linked sections taking the assignment.

In Progress Tab

Click In-Progress to see a list of all students who have not yet made an assignment submission. View a student's copy of your original document before they submit by selecting their name from the list of the In Progress tab.

Monitor the progress of your students before they submit. Provide feedback directly on submissions using the native Google Drive feedback tools.

Note: To open the student's copy of the document directly within Google Drive, click Open in the top right corner.

• In Progress displays a list of both students who have clicked My Document and created their own copy of your Google file, as well as students who have not yet made their copy of the distributed file.

• When you select a student’s name who has not yet clicked the My Document tab in their view of the assignment, the following message displays:

It looks like [student’s first name] has not opened this assignment yet. Once your student clicks on “My Document,” a copy of your original file will be created and the document will appear here.

• Students can edit their files while submissions are still In Progress. Once students make a submission, they can no longer edit their files (from either Schoology or Google Drive). As the instructor and owner of the file, you will always have edit access to each of your students' files.

• This copy displays when you select a student from the list in your In Progress tab until the student makes a submission. Once the student submits, his or her name and document display in the Submissions tab instead.

Submissions Tab

Submissions displays a list of students who have submitted the assignment. Select a student’s name to view his or her document.

From Submissions you may:

• Click into the grade input field along the top of the document header to grade the submission, enter a score, or add a comment.

• Click the Exceptions icon to apply an exception.

• If you're using a rubric to grade the assignment, click the rubric icon to open the rubric and add scores and comments for the assignment.

• Click Unsubmit below the student name to move the assignment back into the In Progress tab and enable the student to continue working on the assignment.

• Provide feedback using native Google features, including commenting and annotation tools, as well as advanced editing tools like insert math formula and insert charts.

Note: Insert image is not supported at this time.

• Use the filter along the top of your list of students to filter by:

  • Needs Grading

  • Graded

  • On Time

  • Late

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Google Permissions & the Schoology Google Drive Assignment App

• Creating the assignment automatically creates a new folder structure in your Google Drive, which Schoology uses to organize student copies of the file to make it easier for you to keep your Drive organized. It is important that you do not delete or rename any of the new folders in your Drive.

• Creating an assignment in Schoology does not make any changes to the permissions on the instructor's original Google Document.

• The instructor has the option to select any file in their Drive account (they can use a file they own with any level of permission, or any file that has been shared with them). When each student accesses the Schoology Assignment, a unique copy of that original file is created. Each copy is shared with the instructor and the respective student and can then be edited, annotated, and graded from directly within Schoology.

• Schoology does not override the privacy / permission settings of the Google docs themselves, so Parent / Family accounts in Schoology cannot access the Google docs. Parents / Family members should login as the student to access the Google doc.

A primary teacher and a co-teacher cannot both grade student work submitted via Google Drive Assignments. Since we are leveraging Google’s permission-sharing capabilities, at this time, all student copies are only shared with the teacher who created the assignment and the student who opens it. All other visitors to the course, whether co-teachers, admins, advisors, will not be able to see the submission.

As a workaround, the course admin who created the assignment can share to co-teachers directly from Google Drive.

All student submissions are organized in Google Drive inside a Schoology Google Drive Assignments folder, then subfolders by course and assignment. The primary teacher may share the course subfolder or an individual assignment subfolder directly from Google Drive. The co-teacher can then view the assignments.

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You can submit files from your Google Drive to a traditional Schoology assignment with the following steps:

1. Open the assignment from Course Materials.

2. Click Submit Assignment.

3. Within the Upload window, select Resources.

4. Click Apps, and then Google Drive.

5. Search for your document using the search bar.

6. Check the box to the left of the item you wish to upload to the assignment.

7. Select Import > Import File.

The Google Drive item will be submitted directly to the Assignment for your instructor's review.

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The student view of the Google Submission Assignment displays the Assignment and My Document tabs.

Note: If the student view is not displaying, ensure that third-party cookies are not being blocked on the devices and/or browsers used to access Google Drive assignments.

• The Assignment tab displays the Assignment Description, including the due date. If you're using a rubric to grade the assignment, it also displays in this tab.

• Students must click the My Document tab to generate their copies of your Google Drive file.

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Student Experience

Students have access to two tabs displayed at the top of their assignment: Assignment and My Document. Clicking the My Document tab will generate a copy of the original file that will then be shared between you (the instructor) and the student. This copied file will then be placed and organized in your drive.

In the Assignment tab, students can:

• See the due date and time.

• See the assignment Description.

• Review a rubric if one is being used to grade the assignment.

Students click the My Document tab in their view of the assignment to create their own copy of your original file. As the instructor, you are the owner of the document in Google, and the file is shared with your students.

Note: When accessing Schoology via a web browser, students must be logged into their own Google Drive accounts through their browser in order to create a copy of your original file.

Submitting Assignments

Once students authorize the app and log into their Google Drive account through their browser, they can edit their file from within Schoology.

• Click Submit Assignment at the top of the document to submit.

Students may no longer edit the Google file after submitting the assignment. Instead, any edits a student makes after submitting the assignment are added as "suggestions" to the Google file. Teachers can review the suggestions to approve or deny the edits that were suggested after submitting the assignment.

However, students may click Unsubmit at any time before the due date, and before you have graded their work. This includes applying an exception code.

Unsubmitting an assignment returns it to In Progress in your view of the assignment as the Instructor. When an assignment is unsubmitted, the student re-gains edit access to the file and may continue working on the assignment.

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