STEP 2: Review the following documents and fill out the G2C Intent to Participate Form

• Requirements for Compliance

• Food Safety Policy Statement

• G2C Project Team Roles and Responsibilities

• G2C Approved Produce List

Required G2C Forms to Complete 

STEP 3: Complete the following pdf documents FIRST to keep for your own records. THEN fill out the G2C Application Google Form

• Team Signatures

• Facilities Development Branch Form

• Garden Map 

STEP 4: Attend G2C New School Training. 

• After you filled out your intent to participate, you will receive an invitation to participate from the G2C Statewide Coordinator. 

• Occurs in the beginning of Fall Semester for 2 hrs. 

STEP 5: Conduct necessary soil & water testing (Lab Testing by Island). 

• Soil Test (lead/arsenic) - ONE TIME ONLY (*if applicable, case by case basis).

• Water Tests (lead/arsenic) - ONE TIME ONLY (**if applicable).

• Water Tests (e. Coli/total coliform) - ANNUALLY (for all new and returning schools).

View the document Lab Testing by Island to search for labs near you.

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*Soil Testing Policy: Soil testing is not a GAP requirement. School only needs to test for lead and arsenic in soil on a case by case basis, if previous contaminants are known to be present in the garden site. 

**Water Testing Policy: School only needs water testing for lead/arsenic if it does not use municipal water for garden activities. All municipal water lines have pathogen data made publicly available on an annual basis by the Board of Water Supply. Schools must continue to test for e. Coli and total coliform annually. If you are unsure if your school uses municipal water, contact your schools administration/custodial staff. 

Approval Process

STEP 6: Communicate with the G2C Statewide Coordinator (g2c.hawaii@gmail.com) and Hawaii Department of Education (HIDOE) School Food Services Branch (SFSB) Supervisor regarding your schools application and approval to participate. 

• Materials from steps 1-5 MUST BE COMPLETED and will be sent to SFSB contact regarding approval for participation. 

• You must wait to be approved before continuing to your first G2C harvest 

G2C Standard Operating Procedures (SOPs) and Log Templates 

STEP 7: Once your school is approved to participate in the program, the following SOPs and Logs must be kept current and included in your school's G2C Google Folder as a requirement of your participation in G2C. These should be kept editable in google doc format, regularly checked by the G2C Project Lead and reviewed by the G2C Statewide/Regional Coordinator.

Soil and Plant Health  Standard Operating Procedures (SOPs) and Logs

• Soil Testing SOP

• Soil Testing Log

• Water Testing SOP 

• Water Testing Log 

• Green Waste Hot Composting SOP

• Green Waste Hot Composting Log

• Vermicomposting SOP

• Vermicomposting Log

• Soil Amendment SOP

• Soil Amendment Log

• Pesticide Application SOP

• Pesticide Application Log

Harvest Standard Operating Procedures (SOPs) and Logs

The following documents will prepare you for a garden harvest from start to finish in the following order. 

Tip: Click the hyper links to create a new copy of the document for your school

1. Sanitation SOP: Harvest Tools, Equipment, and Harvest Preparation Areas

2. Harvest SOP: Pre-harvest and Active Harvest Risk Assessment 

3. Harvest Checklist + Corrective Action 

4. Harvest Receipt

5. Delivery SOP 

6. Delivery and Reimbursement Log 

STEP 8: Schedule Risk Assessment and Traceability Exercises with your Regional Coordinator prior to first harvest. 

• G2C Regional Coordinator will walk your school through a Risk Assessment and Traceability Exercise prior to your first G2C harvest. 

• Update necessary SOPs, logs and receipts from first harvest into your G2C google drive folder 

STEP 9: Prepare for yearly audit by NSEVP, to be conducted at the end of the school year (spring semester). 

• The G2C Coordinator will help prepare your school for yearly audit exercises with NSEVP. 

  • Be prepared to run through an audit checklist and prepare and update appropriate SOPs, logs and receipts. 

  • Audit checklist (COMING SOON)

• Audits will be conducted yearly for each new and returning G2C school. 

STEP 10: End of Semester House Keeping 

• School will file an end of semester report form (google form) indicating the amount of G2C produce harvested and served in the cafeteria. 

• School’s G2C project leader will attend the G2C Statewide Project Leader meeting at the end of the semester to touch base on the program.

SUMMER HOUSE KEEPING

• During the summer, the school will “re-apply” to G2C by making any necessary updates and changes to project team, maps etc. See "Returning School" tab to view requirements for a returning G2C School. 

• Review "Yearly Requirements for G2C Participation" and get a head start on your G2C application updates and water testing

YEARLY REQUIREMENTS FOR G2C PARTICIPATION 

• G2C application (updates to project team and garden map)

• G2C Training 

• Water Testing (E. Coli and total coliform)

• Risk assessment and traceability exercises 

• End of Semester report forms 

• Submission of logs, templates, SOPs

• Yearly Audit by NSEVP