EdTech HEB - Skyward

Skyward: bit.ly/hebskyward

FAQs

Where can I find information about students?

Information about students can be located in a few places.

Student List:

To access your comprehensive list of students click Menu >> Student >> Student List

Here you'll get to see things like:

Indicators
Name (full name or first, last)
Student number
Grade
Gender
Date of Birth
Home address
Parent name
Parent email
Parent phone number

This view is customizable by each user. Simply clicking the ⚙️gear in the column header will allow you to delete unnecessary columns and add columns of information that might be of use to you.

Student Information Cards:
Anywhere you see the ⓘ next to the name of a student, you can click it to see their detailed information. Here you'll see things like:

Schedule
Academic History
Activities
Attendance
Contact Log
Discipline
Emergency Contacts
Family
Field Trips
Grades
Health Plans
Student Thresholds
Transportation
Usage History - Family Access
Usage History - Student Access
Section 504

** Please be aware that not every field will have information visible at this time.

I need to print a class list with parent information for my GO Bag. How do I do that?

Export to a XLSX list for the emergency GO kits by class.

Teachers doing it:

Menu >> Student >> student list

To sort it by class period, add a column for Shared Classes, then export and sort by that column.
- Use the gears to insert columns of information. Gear in column header >> + insert column >> find the info you want (Shared Classes) >> click it to add.
- It will refresh and update. It will remember this view next time you come to this screen.
When you get the view how you like click on "more" and export XLSX
Sort the Excel spreadsheet that downloads by the “Shared Classes” column

For an administrator doing it for teachers:

Student List > Add column > student > primary student family >primary student guardian > name > add. Then do the same for email, then secondary student guardian, email.

To sort it by class period, add a column for Shared Classes, then export and sort by that column.

How can I create one printable class list if I can't group my classes?

Complete Class Lists for Teachers Who Cannot Group Classes

For teachers who cannot create Class Groups but need a single, printable list of all students across multiple sections—for example, a PE teacher with 8 sections—this is a quick way to create a spreadsheet without having to do much editing in Excel.

In Skyward

Go to:

Menu → Attendance → Daily Attendance

Click into the class you want to use.
Starting at the bottom of the student list, click and drag to highlight all students and the information displayed with them, continuing all the way to the top.
Copy the highlighted information.

In Google Sheets

Open a new Google Sheet.
Click into cell A1.
Paste.

This creates an easy-to-edit, printable class list that matches the attendance list exactly, including all of the students and information displayed there.

While Skyward Messaging is being maintenanced, how can I send communication home to families/students?

This document will help you with instructions on getting parent and/or student emails out of Skyward in a usable format for our HEB email.

First you might want to make sure all guardians are in your Skyward Student List view. Instructions for that are here:

Adding a second guardian’s name and/or email to the student list

From a teacher account:

Add the second guardian’s email address

Menu >> student >> student list >> click a gear at the header of your choice to insert a column >> insert column >> double click student folder >> double click primary student family >> double click secondary family guardian folder >> double primary email >> double click email address.

Add the second guardian’s name

Notes

If email or name isn’t an option when you get to the last step, that means you’ve already added it as a column.
You can edit the column header name by clicking on the gear in the new column, under DISPLAY DETAILS, rename it to something like “Second parent name” or “Second parent email”
Click “more” in the top right corner and then export XLSX to get a manipulatable version.

For an administrator:

Student List > Add column > student > primary student family >primary student guardian > name > add. Then do the same for email, then secondary student guardian, email.

To sort it by class period, add a column for Shared Classes, then export and sort by that column.

What does each "Score Display Type" mean when creating an assignment?

Score (Unweighted)

The actual/raw points the student earned

Student earns 18/20 → displays 18

Score (Weighted)

The points earned after the assignment's Weight is applied

Student earns 18/20 on an assignment weighted 2.0 → displays 36 weighted points

Percent

Converts points earned into a percentage

18/20 → displays 90%

Grade Mark

Displays the grade mark associated with the percentage

90% → could display A, based on the district's grade marks

How do I delete an assignment from the Gradesheet?

Deleting an Assignment:

Go to Menu → Gradebook → Gradesheet.
Open the class containing the assignment.
Click the title of the assignment you want to delete.
Select Assignment Details.
Recommended: Edit the Assignment Name and add “- DELETED” to the end.
- This frees up the original assignment name in case you want to use it again with the same due date.
Click Delete Assignment.
Confirm the deletion.
If you didn’t see Delete Assignment as an option, do this:
- Menu >> Gradebook >> Assignments >> Click into the class where the assignment is located >> Find it on the list >> Click the down arrow 🔻to the left of the assignment title >> Delete assignment. Repeat for other classes as needed.

If the Assignment Is Only in One Class

That's it! Once you confirm Delete, the assignment will be removed from that class's Gradesheet and will no longer be included in the students' averages.

If You Synced the Assignment to Multiple Classes

When you delete an assignment that was synced/copied to other classes, Skyward allows you to decide where it should be deleted.

On the deletion screen:

Look for the additional classes where the assignment was synced.
Check the box for each additional class where you want the assignment deleted.
Leave a class unchecked if you want the assignment to remain in that class.
Confirm Delete.

So you do not have to go into every class individually to delete a synced assignment.

Good to Know

Deleting an assignment does not permanently wipe out the scores that were entered. Skyward retains those scores in case you restore the assignment later.

If you accidentally delete one, you can restore it through:

Menu → Gradebook → Assignments → find the deleted assignment → drop-down arrow → Restore Deleted Assignment

Also, assignments can only be deleted from current or future grading periods. You cannot delete an assignment from a past grading period.

I created an assignment for a class and don't see it. How can I find it?

WATCH THIS: You made an assignment and hit SAVE, but don't see it in your Gradesheet? No problem. This short 43-second video shows you how to see them.