Make sure that any grades you have in the grade book within Canvas have been downloaded or transferred to the grade book in TAC PRIOR to the end of the current grading period.  

Once the course is concluded these grades will disappear from the Canvas grade book.

Once the course is concluded student grades and data will disappear from the Canvas gradebook.

To avoid sticky situations after students lose access to your courses, it is suggested that you export your course gradebook. Grades on assignments and student data does NOT export when you export or copy your whole course. To preserve a record of student assignment grades in Canvas, you have to export your gradebook. Click here for instructions. 

If you have a student that has not finished their work for your course, make sure they clear the incomplete by the end of the course conclusion date, or by the last day of grades for the end of the year.  

If at the end of a course and the student will not be finished by the course conclusion date, other arrangements will need to be made with the teacher or campus administrator.  

As of May 2025, the "Copy this Course" (METHOD 1) button in the settings of your active courses was erroring out. If you attempt to do it and it fails, please make sure to follow the steps listed in METHOD 2 below. 

• This will copy all the content, and place that copy under the area of your Unpublished course on your Dashboard.  

• This process will copy all content, but not the students.  

• You will be able to rename this copy whatever you would like so you can identify it easily.

  • We highly recommend using Course names and dates used. 

• PRO TIP: Remove dates from assignments for future use! 

How to Copy a Course (METHOD 1)

1. Go into the course

2. Go to settings

3. From the menu on the far right choose "Copy this course" 

4. Change the name using an "*" asterisk in front of it. (Ex: *Biology A - 23-24 - T3)

5. Make sure "All content" is selected

6. Check the box for "Adjust Events and Due Dates"

7. Then check the box for "Remove Dates"

8. Create Course

9. Once course copies are made, change the Settings from term to course.

   1. 1. 1. Go to your newly created course copy

         2. Go to settings 

         3. In "Course Details" scroll down to "participation"

         4. TThe drop down needs to say course...if it says term, change it to course.  

Then scroll down and "update course details" to save the change

How to Copy a Course (METHOD 2)

10. Go to the Canvas dashboard

11. On the far right under the to-do list, locate and click on "Start a new course"

12. Name your new course using an "*" asterisk in front of it and add the word COPY (Ex: *Copy of Biology A - 23-24 - T3)

13. When the course is ready, it will load automatically on your settings page

14. Click "Import Existing Content" from the far right menu

15. From the drop down menu, select "Copy a Canvas Course" 

16. Search the name of your CURRENT TERM course that you are wanting to copy/save for future use

17. When it comes up in the list, click on it (making sure the correct title appears in both boxes)

18. Scroll down to the settings of the import

19. Make sure "All content" is selected

20. Check the box for "Adjust Events and Due Dates"

21. Then check the box for "Remove Dates"

22. Click "+ Add to Import Queue"

23. Once course copies are made, change the Settings from term to course.

    1. 1. 1. Go to your newly created course copy

          2. Go to settings 

          3. In "Course Details" scroll down to "participation"

          4. The drop down needs to say course...if it says term, change it to course.  

          5. Then scroll down and "update course details" to save the change

Videos and Website Help:

• "Copy this Course" Video Instructions (METHOD 1)

• "Copy this Course" instructions from Canvas (METHOD 1)

• "Creating a Manual Course and Importing" instructions from Canvas (METHOD 2)

• "Creating a Manual Course and Importing" instructions from EdTech (METHOD 2)

• Canvas Clinics Instructions (all the ways in one place)

• Using the tool in Course Settings will allow you to save a file export package of your Course outside of Canvas.  

• This export can be stored on your computer or in your Google Drive.  It is not a working file, it is a digitally encrypted file format (.imscc) and can NOT be opened up on your computer.  

• It must be imported back into Canvas into a class shell or sandbox.

How to Export a Course

1. Go into the course

2. Go to settings

3. From the menu on the far right choose "Export Course Content" 

4. Make sure "Course" is selected

5. Create Export 

6. Wait for it to run completely (larger courses take longer)

7. When it says "Your content has been exported" and the whole bar is blue, REFRESH the page

8. Look for a link to load at the top of the page the might say something like "Export from 1 minute ago"

9. Click it. It will download a large jiberish file onto your device. You can then save that file into a folder or safe file storage of choice. 

Video or website help: 

• How to Export Course Content Video

• Export Course Content (from Canvas)

• Canvas Clinic Instructions

Student data can be downloaded in several areas of a course in addition to the Gradebook. The Learning Mastery Gradebook has an export of student Outcomes. Quizzes include Statistics with both student analysis and item analysis reports. Stats can be downloaded per quiz, not course.

• SIS-generated course cards will be generated for you and appear under the Unpublished section of your Canvas Dashboard.  

• You should have a course card for each section you have in your TAC grade book.

• Naming is very important for us to be able to quickly find your course!

• To rename your course: 

  • • Select a new course.  

    • Go to your Course Navigation bar and select Settings.  

    • Select the Course Details tab and go down to the Name box and edit the title to the Naming Convention listed here:  

      • • S2 - Name of Course - Class Periods - Teacher Last Name

Do not change anything else on this page and click the Update Course Details button at the bottom of the page.

• Cross Listing is the act of combining courses into one to save time in creating and moving content. 

• It is recommended to cross list like courses. 

• Cross listing can be stressful, so here are some resources for you. 

• How to Cross List Video  

• Canvas Clinic Instructions 

If in doubt, ask a fellow teacher for assistance or email your Instructional Technology Coach.

• Import your course content from a previous copy of a course, a current active course, or a manually created Sandbox course you may already have. 

• It is advised that you create a Sandbox or Copy a Course for each subject area you teach.  

• How To Copy A Canvas Course Video               

• How to Import Course Content (from Canvas) 

• Canvas Clinic Instructions

When importing content, if it is 'published' in it's original location, it will be published in your new course when you import it. 

If migrating content from another course or sandbox, you need to...

• un-publish anything that is not relevant to the current week

• review individual items

• check course settings

• organize content

• remove unneeded content.

• review the Files, Modules, Pages, Quizzes, Assignments, and Discussions index pages.

∗ Note: Removing items from a module does not delete the items from your course.

Once you have your new course created, click on the Publish button.  Course content will not be visible until you publish your course.

How to Publish and Unpublish a Canvas Course

• • All courses are required to have a Home Page.  You can use an existing Home Page from a previous course or create one.  If you are using the Home Page Template (provided within each SIS course card), then make sure the information is customized for your class.

    1. 1. 1. 1. Course Name

             2. Information about your course

             3. Classroom expectations

             4. Contact Information

• Click here to see an example of a secondary home page

Customize which course cards are displayed on the Dashboard by “Favoriting” courses based on preference, current term, trimester, semester, etc.

• In the "All Courses" list view, filled in stars ✭ will appear on the dashboard. Hollow stars ✩ will not appear on the dashboard.

How to Favorite A Course

Archive old classes in Go Guardian by following these instructions.

Go to "Pending" on the left and claim your newly rostered courses. 

• If you created a manual remind group that people joined with a code, you will have to manually archive it. 

• Rostered Remind groups will automatically archive. 

• Archiving Help Document