Reservations & Registration

Note that a registration is not complete until payment is received!  Feast is limited to 60 slots so it is highly encouraged to pre-register to ensure your spot!  ALL RESERVATIONS MUST BE POSTDATED NO LATER THAN FRIDAY, MAY 3!  Thank you!

EVENT DATE: MAY 10-12, 2024

Registration  Site Fees 

Site - Full Price Adult $ 25.00

Site - Full Price Adult - Member Discount   $ 15.00

Site - Child Member or Non-Member (6-17) $  10.00

Site - Child (0-5) Member or Non Member  $   -0-

Feast and Camping

Feast - Adult (17 and older )     (Max 60) $ 12.00

Feast- Child ( 0 to16) $ 12.00

Tent Camping – Adult $  5.00

Tent Camping- Youth and Child $  5.00

Clarifications for Non Member Fees:

Each Non-Member that attends a registered SCA function is required to sign a waiver upon entry and a surcharge of $10.00 is collected for corporate insurance.

To preregister please send a check or money order to our reservationst along with your name (Mundane and SCA), as well as your Member # if applicable and a way to contact you.   Make checks payable to SCA Barony of Hawkwood. Thank you!

Reservationist:

   Baroness Lucrezia Sarta di Napoli
MKA Sandy Wheeler
190 Windy Ridge Lane Murphy, NC  28906
sandyanne52@aol.com
239 728 1935

Merchanting Information:
If you would like to merchant at Hawkwood Baronial Birthday, please reach out to our Site Steward, Baroness Veronica Pasamonte, at 

Refund Policy:

Event Reservation Cancellations and Refunds; Event refunds must be provided as follows:

A.  Cancellations received at least 7 days prior to the start of the event will be refunded once the funds have cleared and may be processed at the Baronial Exchequer’s earliest convenience regardless of the profit or loss of the event.

B.  No refunds will be given if the event does not make a profit.

C.   No refunds will be given to those who have checked in with gate.

D.  The Baronial Exchequer must receive refund requests in writing no later than five business days after the close of the event. Exceptions may be made by authorization of the Exchequer in consultation with the Autocrat and the Seneschal.  The Exchequers email address is:

exchequer@hawkwood.atlantia.sca.org

E.  All refunds must be paid by check and must not be issued until the event receipts have been received and all reservation checks have been deposited. No individual refund may be issued until that reservation check has cleared.

MINORS ATTENDING A SOCIETY OF CREATIVE OF   ANACHRONISM EVENT

The following is the policy regarding minors attending any Society of Creative Anachronism event to include non-members and guests

Frequently Asked Questions on Medical Minor Authorizations (MMAs) for Seneschals, Autocrats, and Reservationists.

This FAQ was last updated on December of 2004.

When does a minor need a signed and notarized MMA to enter an event?
A minor (under 18 years of age) attending an event without their parent or legal guardian must bring two additional things with them:
1)     an adult responsible for the minor; and
2) an MMA form, signed and notarized by the minor’s parent or legal guardian, giving the responsible adult the authority to seek medical treatment for the minor.

If a minor’s parents or legal guardians are present, does the minor need an MMA?
No.

Do I need to see picture ID proof of an adult’s or minor’s identity? Do I need to see proof of parenthood or guardianship?
No. For all minors checking in to an event with their parent or legal guardian, ask the adult if they are the parent or legal guardian of the minor. If they say yes, then we require no proof.

Alternatively, for all minors checking in to an event with a responsible adult and MMA, ask the adult if they are the responsible adult and minor listed on the MMA form. If they say yes, then we require no proof.

How can I tell if an MMA is expired?
There is a place on the MMA form for expiration date. This date can be several years in the future and be legal, no matter how long ago the original MMA form was signed and notarized. If the expiration date has passed, then the MMA form is expired.

Can I accept a photocopy of an MMA?
No. Photocopies of notarized signatures are no longer considered notarized, and are therefore not valid.

Do I collect the MMA at the event?
No. It is recommended that either the responsible adult keep the form with them, or that the form be kept with the minor, depending on the maturity level of the minor involved. In either case, the form will be with the responsible adult and the minor when medical treatment is sought, which is the point of the MMA in the first place. If you collect the form, then the form will not be where it is needed should the minor require medical assistance.

What do I do if a minor comes to an event without their parent or legal guardian, and without a signed and notarized MMA?
The minor cannot be admitted to the event. You will have to tell both the minor and the responsible adult with the minor that they must leave the premises of the event until they can return with a signed and notarized MMA form.  Under no circumstances should the minor remain outside of the event alone while the responsible adult enters the event.

The following link will provide you with the document " Society of Creative Anachronism - Medical Authorization for Minors"

https://www.sca.org/wp-content/uploads/2019/12/treatminor-notary.pdf

Nearby Lodging

Off Site Nearby Lodgings, both less than 10 minuites to site via Interstate 40.
Holiday Inn Express, 279 Kadire Drive, Marion, NC 28752
Hampton Inn, 3560 U.S. 221 South, Marion, North Carolina, 28752