Embedded Files
OurHC is for internal use only. You may download forms as needed and attach to emails for outside parties.
**Please do not share the link to the forms as the access is declined to anyone outside of Hastings College.
HC EMPLOYEE EXPENSE REIMBURSEMENT FORM
EXPENSE REIMBURSEMENTS MUST BE SUBMITTED WITHIN 45 DAYS OF PURCHASE / TRAVEL TO BE REIMBURSABLE BY HASTINGS COLLEGE
MILEAGE RATE EFFECTIVE JAN 1, 2025
FOR FT/PT NON-STUDENT EMPLOYEES ONLY: An expense reimbursement form should be completed when any employee of the college is requesting reimbursement for expenses incurred during travel or other Hastings College business. Itemized receipts are required in order for the charges to be considered for reimbursement. P-cards should be used in lieu of personal cards. Please make sure to have your supervisor's signature/email attached when you send the form in.
**STUDENT REIMBURSEMENTS THROUGH REQLOGIC:
Get W9 / Submit to businessoffice@hastings.edu email / Once setup, you will enter through ReQlogic.
**OUTSIDE ENTITIES REIMBURSMETS THROUGH REQLOGIC:
Will need a W9/Vendor Info form completed (as of 12/2022) emailed to businessoffice@hastings.edu, once profile is setup, you will enter through ReQlogic.
HASTINGS COLLEGE TAX EXEMPTION FORMS AND W9
HC W9: Our Hastings College W9 can be provided to someone that needs to pay Hastings College.
Tax Exemption Form: We have tax exemptions in Nebraska (Form 13) , Kansas & Florida.
Instructions:
**Download the form and attach in an email to the vendor requesting. Do not attempt to send the link, as they will not have access via the link.
CASH ADVANCE REQUEST FORM REQUIRED (ATTACH TO REQUISITION/EMAIL TO AP)
If you require cash for trips or events, please complete this form and enter a requisition in ReQlogic in the requestor's name as the vendor. Please then 'receive' in ReQlogic and attach this form as one of the supporting pieces of documentation for that requisition in your email to ap@hastings.edu. After the trip/event, you will need to provide the accounting of receipts/documentation along with any unused funds to the Business Office.
ADDING A NEW VENDOR
TO ADD A NEW VENDOR: We need 2 forms completed and returned to businessoffice@hastings.edu so we can create a new vendor. If it has been more than 2 years since a W9 was completed, we will ask the vendor to complete a new W9.
You must download these forms and attach in an email to the vendor. Do not give them the link to this site as it is an internal link only.
1) Recent Vendor W9 for domestic *OR* International W8 determination (Individual/Business will determine which W8 to complete).
2) Vendor Information Sheet
P-CARD USER APPLICATION AND USER AGREEMENT
To request a purchasing credit card (P-Card), employees will complete the attached agreement, have it approved by their supervisor and return it to the Business Office. This form initiates the process to request a P-Card.
Form to be used as documentation only if the actual receipt, invoice image or internet order screen print is unavailable for transactions made on the P-Card. The cardholder is expected to try to recover the receipt by contacting the vendor before using this form.
Employees issued a purchasing credit card (P-Card) are required to sign a user agreement which outlines user terms and responsibilities per the Hasting's College P-Card Program Policies and Procedures Manual
DEPOSIT FORM
*Updated 10/4/23
A deposit form is necessary when bringing money into the Business Office that you want deposited into your department's account.
TIMESHEET ADJUSTMENT FORM
*Updated 11/8/23
Complete and turn into your primary supervisor after completed. Your primary supervisor will forward to payroll@hastings.edu.
FOUNDATION DONATION INFORMATION FORM
Form to be utilized by the Hastings College Foundation gift officers when requesting new donor funds or accounts or changes to existing donor funds or accounts. Requests will be submitted to the Business, Financial Aid, Student Accounts and Foundation Offices to perform the necessary actions to set up or change the donor funds
HC BUSINESS PLAN
Written document which should be utilized by Hastings College employees when proposing a new program or project. The Plan outlines the key information needed to evaluate the program or project.
PROJECT FEASIBILITY FORMS
Hastings College’s Project Feasibility Forms are designed to support the review and processing of capital project requests exceeding $10,000. The request process consists of two parts:
Part 1: Initial Capital Project Idea Submission
This preliminary submission allows individuals to present their project concept for initial review by the President and CFO.Part 2: Capital Project Request – Feasibility and Details
Upon approval of Part 1, users proceed to Part 2, which requires detailed information focusing on the project's feasibility, scope, and implementation specifics.
All buttons above are hyperlinks to the described forms.
All buttons above are hyperlinks to the described forms.
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