Policies

June 17, 2025 

The Pan-Bay Area Model UN Conference, or PanMUN, is a one-day, beginner-friendly conference held annually at The Harker School, San Jose, typically in late September. 

 I. Eligibility and attendance 

• Students in grades 9—12, attending a secondary school, are eligible to register for the conference. 

• Attending students, delegates and chairs alike, must be accompanied by a chaperone. The chaperone can be a guardian, parent, or representative from their school. The chaperone must stay on campus premises throughout the entire duration of the conference. 

• The Harker School is a closed campus for the duration of the conference. Students may not exit the campus without permission. 

• Delegates who check in at the beginning of the day must stay for the entire duration of the conference. Extenuating circumstances for exceptions must be communicated to the Harker Secretariat 72 hours ahead of the conference check-in time. Schools whose delegates leave early without prior approval may be barred from participating in future PanMUN conferences.  

II. Conference Code of Conduct 

• All delegates are expected to maintain standards of decorum, respect, and professionalism for all others present for the duration of the conference. Any delegate found in violation of this rule will be asked to excuse themselves from the committee and be disqualified from awards. 

• All delegates are expected to refrain from using inappropriate language, hate speech, or any form of physical or verbal harassment. Any delegate found in violation of this rule will be asked to excuse themselves from the committee and be disqualified from awards.

• No form of generative AI tool can be used in the writing of conference-related materials or within committee sessions. Any delegate found in violation of this rule will be asked to excuse themselves from the committee and be disqualified from awards.

• Pre-written resolutions, directives, and other committee documents are strictly prohibited. These documents must be written during committee sessions. 

• Plagiarism is not tolerated in any form, including position papers, speeches, resolutions, and other committee documents. Any delegate found in violation of this rule will be asked to excuse themselves from the committee and be disqualified from awards.

• Delegates should dress in western business attire throughout the duration of the conference. 

III. Chair Applications 

• Priority is given to chair applicants with attending delegations. 

• No form of generative AI tool can be used in the writing of the chair application proposal. 

• Proposals must be the original work of the applicant. Inspiration is allowed, but unique and original topics are preferred.  

IV. Awards 

• Awards are decided by the chairs of a specific committee and include: 

  • Best delegate 

  • Outstanding delegate 

  • Honorable mention 

• The number of awards given can vary based on the total number of delegates in a committee. The number of awards given will not exceed half of the total delegate count in a committee.