Halcyon Trips Policy
Dear Colleagues
If you are taking a trip off-site, then you must read the Educational Trip Policy. This is a long document, and it may be difficult to find what you want or need, so this site is designed to help you navigate the policy. You can
a) select certain sections of the policy using the tabs above, including a start-to-finish checklist to help support your planning. Please note that all sections are taken directly from the policy document.
b) read an overview (below) of key considerations
c) access key documents and forms below.
Please do remember that if you are a field trip leader it is your responsibility to read the policy, and to ensure that your field trip team have also read the policy. For all the benefits of off-site learning, safeguarding our students at all times remains our priority.
Thank you for your support!
Purpose
This policy is written to safeguard students and ensure Halcyon delivers purposeful, high-quality, secure, well-planned and -resourced, curriculum-linked educational trips. It also provides direction and support for trip leaders, teachers, the Director, the Board of Trustees and all other stakeholders to ensure that any risk is minimised, and to optimise the safety and health of all students participating in school activities off-site. The policy enhances students’ learning experience and should provide parents with the confidence to support off-site learning.
Trip Rationale
Halcyon London International School believes that the educational experience of our students is greatly enhanced by trips outside of the School. This experiential learning is an important component of the International Baccalaureate Programme, and London provides unique learning opportunities linked to all areas of the curriculum. Furthermore, the School will avail itself of outside facilities to enhance learning (eg: local parks and sports facilities for physical education and after-school clubs and sports; local institutions to support classes in drama and music, etc.). Students may engage in voluntary community and service activities with organisations based outside the School. Students may also participate in overnight trips in the UK or abroad for community-building, or to support areas of the curriculum. UK trips will heighten their understanding of British civic and public institutions, as well as organisations and charities that represent the many cultural facets of the UK.
Guidelines to support educational trip planning
Raise an Invoice - for example, to bill someone for a service rendered.
This policy is available from our website (halcyonschool.com) and in hard copy on request. It has been formulated using: DfE Health and Safety on Educational Visits (2018) HSE Guidelines on School Trips and Outdoor Learning Activities (June 2011).
This policy should be considered alongside and in conjunction with the suite of policies concerning the safety and welfare of students: Anti-Bullying; Behaviour & Discipline; Educational Trips; Fire Safety; First Aid; Health & Safety; PSHEE; Risk Assessment; Safeguarding & Promoting Welfare of Children; Supervision; Student Wellbeing
Approved by Board of Trustees October 2012. Reviewed 25 July 2013.
Reviewed 9 August 2013.
Approved by Board of Trustees January 2014. Revised 21 December 2015.
Approved by Board of Trustees 17 February 2016.
Revised August 2019. Approved by the Board of Trustees September 17 2019
This policy will be reviewed annually, or more regularly in light of any significant changes in statutory requirements and legislation.
This policy will be reviewed annually, or more regularly in light of any significant changes in statutory requirements and legislation.