Roles and Responsibilities

Everyone with any level of access to District Data has responsibility for its security and is expected to observe requirements for privacy and confidentiality, comply with protection and control procedures, and accurately present the data in any type of reporting function. The following roles have specific responsibilities for protecting and managing District Data and Data Collections:

1. Chief Data Steward - Senior administration of the District responsible for overseeing all information resources (e.g., Superintendent, Assistant Superintendent, Business Administrator).
2. Data Steward - Principals, assistant principals, and heads of academic, administrative, or affiliated departments or their designees with responsibility for overseeing a collection (set) of District Data. They are in effect the owners of the data and therefore ultimately responsible for its proper handling and protection. Data Stewards are responsible for ensuring the proper classification of data and data collections under their control, granting data access permissions, appointing Data Managers for each District Data collection, making sure people in data-related roles are properly trained, and ensuring compliance with all relevant policies and security requirements for all data for which they have responsibility.
3. Data Governance Team - A group of Data Stewards appointed by the Chief Data Steward(s) and the Chief Information Security Officer to maintain the data classification schema and standards, set overall data policy, assign a Data Steward to each system and resolve data classification, ownership and integrity issues.
4. Data Processor - Individuals authorized by the Data Steward or designee and enabled by the Data Manager to enter, modify, or delete District Data. Data Processors are accountable for the completeness, accuracy, and timeliness of data assigned to them.
5. Data Viewer - Anyone in the District or community with the capacity to access District Data but is not authorized to enter, modify, or delete it.
6. Chief Information Security Officer - Provides advice and guidance on information and information technology security policies and standards.
7. Internal Audit Team - Performs audits for compliance with data classification and security policy and standards.