Purpose & Scope

Purpose

There are existing legal and ethical restrictions that apply to districts, schools, and teachers regarding the collection, use and dissemination of student data and education records. Traditionally, student data consisted of attendance, grades, discipline records, and health records and access to that data was restricted to relevant District and/or school personnel such as administrators, guidance counselors, teachers, or other school officials who needed it to serve the educational needs of the child. However, with the rapid growth of educational technology, traditional data is now often shared with companies that provide Student Information Systems (SIS), Learning Management Systems (LMS), and many other technologies and services. As a result, there have been laws enacted and amended governing how and what information is collected or shared, and for what purpose.

Scope

This policy applies to all District schools, offices, departments and affiliated organizations including all employees, students, consultants, vendors and Trustees. For the purposes of this policy, affiliated organization refers to any organization associated with the District that uses District information technology resources to create, access, store, or manage District Data including but not limited to assessment providers, food service providers, tutoring service providers, after school programs, etc. It also applies to any third party vendor creating, storing, or maintaining District Data per a contractual agreement.

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