Best practices by scenario

Scenario 1: A teacher in grades 3-12 has an established Google Classroom, and wants to Meet regularly with those students:

Link in Google Classroom

THIS ONLY WILL WORK FOR GCSD STUDENTS AND STAFF.  See Step 6 for details on how to allow outside participants.

*No one can enter the Meet until the host has started it.  This is the safest way to use Google Meet with students

1. Go to Google Classroom and then the class that needs the link

2. Go to the gear at the top right of the Google Classroom

3. Scroll down until you see Meet

4. Select Generate Link

5. Make sure Visible to students is on (this will allow the link to show for the students in the Google Classroom banner or at the top of Classwork)

NOTE to allow a user outside of GCSD to join:

• You can go to the settings of your Google Classroom and copy the link to send to someone. See how to do that HERE.

• Another option is once the Meet has started, go to the People icon in the lower right, and "add people."  Enter the outside participant's email address, which will generate an email invitation with a link for that user to use to join the Meet.

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Scenario 2: A teacher in Grades K-2 wants to Meet regularly with any group of students or any teacher, K-12, wants to Meet regularly with a group of students not connected via Google Classroom:

Schedule a video meeting from Google Calendar:

It's easy to schedule a Meet video meeting in Google Calendar—just create an event and add your guests to it. A video meeting link and dial-in number is added to a Calendar by clicking Add Google Meet video conferencing.

Note: Guests can forward the meeting link to other people. If someone tries to join who was not invited to the Calendar event, a meeting participant from your organization must accept their request. 

Steps are as follows:

1. In Calendar, create an event.

2. Click Add guests and enter the names or email of the people you want to invite.

3. Click Add Google Meet video conferencing

4. Click on the gear to adjust the video call options to make it Restricted so that you need to enter the Meet before anyone else.

   1. 1. • It is also recommended to turn on the Waiting room and go to Guests to add Co-hosts to allow people to enter and control the Meet

5. Click Save in the Google Meet settings

6. Click Save in the calendar event

7. Click Send to notify guests.

DO NOT USE THE METHOD BELOW WITH STUDENTS

This method will allow them to enter a Google Meet without staff supervision.

Start a video meeting from Meet

1. Go to Google Meet.

2. Click Join or Start a meeting.

3. Optional: Create a nickname for your meeting and enter the nickname. Click Continue.

4. Click Join now.

5. To add someone to a meeting, choose an option:

   • Click Copy joining info and paste the meeting details into an email or another app.

   • Click Add people and choose an option: 

     • Under the Invite section, select a name, or enter an email address and click Send invite.

     • Under the Call section, enter a phone number and press Call .