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This is a two-way transmission where staff can directly interact with the presenter, through video and audio or in the text chat window.
This is a two-way transmission where staff can directly interact with the presenter, through video and audio or in the text chat window.
Video conferences for staff can be setup through Google Calendar and creating a Calendar Event
Video conferences for staff can be setup through Google Calendar and creating a Calendar Event
Setting up a Google Meet
Setting up a Google Meet
Go to Google Calendar
Create a new calendar event
Select Add Google Meet video conferencing
Invite staff members as you normally would for a Calendar meeting
Joining a Meeting
Joining a Meeting
Via Google Calendar
Via Google Calendar
Click Join with Google Meet in the Google Calendar event
This will take you straight to the video conference
Running a Meeting
Running a Meeting
Things to remember for running a video conference:
Have all documents and resources open and organised BEFORE starting the video conference
Participants can submit questions through the text chat and can ask questions by unmuting their microphone
Instruct participants to use the hand raise feature and to only turn on microphones after being prompted
Using a second screen makes it easier to present on one screen and still view the chat window
Record Meeting
Record Meeting
Click on the 3 dots in the bottom toolbar
Select Record meeting
Accept the Ask for Consent Popup window
REC will appear in the top left corner
The recording will automatically stop when the video conference is ended
A copy of the recording will be placed in Google Drive
Closed Captions
Closed Captions
Closed captions enables participants with hearing issues the opportunity to engage with spoken learning content during the lesson.
This feature can also support multi-lingual participants as the ability for live translation into some languages is now built in Google Meet
Instruct participants to turn on closed captions (cc icon)
NOTE: Closed captions only appear during the video conference and don't appear in the recording or during playback of the recording.
Presenting to the meeting
Presenting to the meeting
To show a window/tab/application select the presentation icon
NOTE 1: If you select Your entire screen, participants will see everything that you see on your screen
NOTE 2: Participants will still see a small window of your camera
Text Chat
Text Chat
Select the Chat icon
This will open the text chat window, participants can use this to ask and respond to questions, without the use of audio
A transcript of the text chat (including participant names and times) is automatically emailed to you when you end the video conference
Participants interacting
Participants interacting
Sharing screens within Meets
Sharing screens within Meets
Participants can share content through the presentation feature of Google Meet
This creates a separate window which joins the video conference
Participants should select the A Chrome tab option, to just show the required window
As the presenter you can remove this window by click on the window and selecting REMOVE
Creating a shared Jamboard
Creating a shared Jamboard
During a Meet there is the option to collaborate on a Jamboard together
Click on the 3 dots in the bottom toolbar
Click on Whiteboard
You then have the option of creating a new Jam or using one you have already created
Hand Raising
Hand Raising
Students can click the hand icon to raise their hand when they would like to contribute
Once that student has started speaking their hand raise will be automatically removed so that it is easy to track who has shared
Sharing content from Docs, Sheets or Slides
Sharing content from Docs, Sheets or Slides
Participants can share content through the presentation feature of Google Docs, Sheets and Slides
This is extremely useful if participants don't want to join the call with their video
Click the present icon in Docs, Sheets or Slides
As the presenter you can remove this window by clicking on the window and selecting REMOVE
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