Constitution

Preamble 

We Alpha Gamma Sigma, as students of Pasadena City College, do hereby adopt this Constitution and assume the powers and responsibilities of self-government delegated to us by the Executive Board of the Associated Students, the President of the Pasadena City College, and the Board of Trustees of the Pasadena Area Community College District. 

ARTICLE I: Structure 

Section 1 Name 

Clause 1: The name of this club shall be Alpha Gamma Sigma (AGS). This club is to be registered by the Associated Students of Pasadena City College. 

Section 2 Purpose 

Clause 1: The purpose of Alpha Gamma Sigma shall be to: 

• develop leadership, character, and judgment among the students of Pasadena City College; 

• foster, maintain, and recognize scholarship; 

• promote service to the college and the community; and 

• develop programs offering cultural, social, and enriching experiences 

Section 3 Governing Law 

Clause 1: Alpha Gamma Sigma shall be governed in accordance with the following: this Alpha Gamma Sigma Constitution, all duly adopted Alpha Gamma Sigma Bylaws, PCC Policies and Procedures, applicable laws including but not limited to the California Education Code, Associated Students of Pasadena City College Governing Law, Robert’s Rules of Order Newly Revised, and any duly adopted bylaws, policies and procedures, and ethics codes. 

Clause 2: This Constitution shall have supremacy over all other Alpha Gamma Sigma Governing Documents, meaning that if there is a conflict between the Constitution and any other Alpha Gamma Sigma Governing Documents, the Constitution prevails. 

Section 4 Advisors 

Clause 1: An advisor shall be full time and in attendance at all meetings of the Alpha Gamma Sigma and all other committees of Alpha Gamma Sigma , in order for official business to conduct. 

Clause 2: The advisory of Alpha Gamma Sigma shall be elected by a majority vote 4 from the board. Advisors may be removed from office by a 2/3 majority vote from the board. 

Clause 3: In the instance of removal of an advisor, the position shall be replaced within 10 days by a new advisor selected by the board. Clause 4: The advisors shall act in accordance with the spirit and intent of the Alpha Gamma Sigma Constitution, Alpha Gamma Sigma Bylaws, PCC District policies and procedures, the Ralph's M. Brown Act, the California Education Bylaws and all other applicable laws and regulations. 

ARTICLE II: Membership & Dues 

Section 1 Eligibility 

Clause 1: Membership shall be open to all currently enrolled PCC students. 

Clause 2: All members reserve the right to have their membership confidential. It is the duty of each member to communicate this preference to the indicated club officer(s). 

Clause 3: Any PCC student who: 

• has completed 9 college units; 

• maintains a cumulative college GPA of 3.0 or higher; and 

• is currently enrolled in 9 college units is eligible to join Alpha Gamma Sigma Honor Society. 

Clause 4: Any incoming student who: 

• has a high school GPA of 3.5 and above; and 

• is currently enrolled in 9 units at Pasadena City College is eligible to join Alpha Gamma Sigma Honor Society. 

• Any international student who: can fulfill membership requirements, as defined in Article II, Section IV, Item D of the By-laws. 

Clause 5: Meetings 

A. All members must attend at least 6 (six) General or Planning meetings during a semester. 

B. Members may attend 1 (one) social in lieu of one of the 6 meetings they must attend. 

C. Members are expected to arrive within the first 15 minutes and must stay until the last 10 minutes of the meeting hour to count towards meeting attendance. 

D. Each member is responsible to provide proof of attendance. No proof of attendance will be issued after the first 15 minutes of a meeting, except by variance of the Recording Secretary. If the Recording Secretary is absent from the meeting, any board member present can verify their attendance. 

E. Members who have regular class or job conflicts with the scheduled meeting may request to be exempted from Rule C of this section by submitting a copy of their class schedule taken from the Pasadena City College Website or an official copy of their work schedule verified by their supervisor along with a contact 5 number for verification purposes. Being a part of student organizations or a part of any other PCC organization other than AGS such as Associated Students or clubs on campus does not grant a member or board officer to be exempted from meetings. Meeting requirement is mandatory to earn end of the semester notation. Granting special exemption for meetings will be presented by a member during weekly planning meeting and will be put to a vote. 

Clause 6: Grade Point Average Eligibility 

A. The GPA after final grades are submitted in a semester is the final factor in judging fulfillment of membership requirements. 

B. In determining GPA eligibility, units must be counted beginning with those most recently completed and going back chronologically. If any units from a semester are used to establish eligibility, all units in graded courses on that and all intervening transcripts must enter into the calculation of the GPA. 

C. Any course completed two years or more prior to application, whether at a community college or other institution, shall not be used to prohibit any person from achieving membership, provided these units not be used to meet the minimum number of required units. 

Clause 7: Other requirements 

A. Member must submit unofficial transcripts to the Recording Secretary and membership dues to the Treasurer. Applications must be received no later than the established due date. All membership dues are non-refundable. Dues for a Fall or Spring semester shall not change during the application window for that term. 

B. All members are required to reapply for membership each semester. Permanent members must reapply in order to be eligible for scholarship consideration or if serving on the executive board. 

C. All members must remain enrolled in 9 or more units. Exceptions to enroll in fewer units are for members graduating or in their final semester, for appointed officers on the executive board, for members experiencing limited course offerings by the college, or for members facing similar challenges, as granted by variance of the board. 

D. Service time benefiting the community and promoting the Alpha Gamma Sigma PCC chapter is valid toward achieving membership only when done during the current Fall or Spring semester. The member commits to completing the prescribed service time requirements of his member status – Active / Inactive – by the established due date. 

Section 2 Types of Membership 

Clause 1: Member in Good Standing 

A. A student who has paid membership dues for the current semester by the deadline defined by the Recording 

B. A student who is not under any organizational disciplinary action;  

C. A student who is not under any college disciplinary action; 

D. A student who remains enrolled in the required minimum units for satisfactory academic progress of an Honor Society member; 

E. A student who has fulfilled all Alpha Gamma Sigma (AGS) Membership obligations for both the current and past semesters, as defined in Article II, Section I; and 

F. A student who is qualified to run for a board position, apply for scholarships, and receive transcript notation. 

Clause 2: Two Classes of Membership 

A. Active Members must complete a minimum of 20 (twenty) total service hours during the current Fall or Spring semester 6 (six) of these twenty hours must be dedicated specifically to fundraising for or contributing to Alpha Gamma Sigma, known as AGS hours. Active members may apply for Alpha Gamma Sigma (AGS) scholarships, run, and vote for office. 

B. Inactive Members must complete a minimum of 9 (nine) hours of service during the current Fall or Spring semester 2 (two) hours must be AGS hours. Inactive Members may not apply for Alpha Gamma Sigma scholarships nor can they vote or run for 

C. All membership status is non-transferable after payment of dues and all dues are non-refundable. 

D. Members may choose to change their status from Active to Inactive only up until the application deadline. 

Clause 3: Four Types of Membership Type 

1. Temporary Membership 

A. Students entering their first semester of community college who either are lifetime members of the California Scholarship Federation (CSF) or have graduated from a U.S. high school with a GPA of at least 3.5 are qualified to become Temporary members during their first semester. 

B. First-semester students in Fall who are recipients of the PCC Honors-at-Entrance scholarship are eligible to join as Temporary members for the remainder of the semester. 

C. Temporary members have, upon payment of dues, all the privileges of membership except for holding elective office. 

D. Pertaining to incoming international students, their eligibility to join AGS will be determined based on a midterm GPA of 3.0. Upon applying to be an AGS member and meeting the requirement of being enrolled in at least 9 units, they will be placed on a probationary period until midterm grades are received. Mid-semester grades are to be submitted by the application deadline to the Recording Secretary and signed off by PCC faculty staff members. 

Type 2. Initial Membership 

A. Students are eligible to become Initial members after completing at least 12 semester units of college courses and with a cumulative GPA of at least 3.0 in 7 all college coursework going back up to 2 years. Type 3. Continuing Membership A. Initial members who were in AGS for at least one semester may apply for Continuing membership if they have and maintain a 3.0 GPA in all college coursework going back up to 2 years, and are enrolled in at least 9 units. 

B. Continuing members will receive one semester’s grace period if the member’s GPA falls below 3.0. One grace period is accumulated for every earned semester of continuing membership. A continuing member cannot have two grace periods consecutively and any member who fails to maintain satisfactory academic progress will lose their membership with AGS Inc. 

C. A grace period does not grant the member a transcript notation. The grace period gives the member a chance to preserve their status as a continuing member, which would count towards applying for permanent membership. 

Type 4. Permanent Membership 

A. Permanent Membership is granted to Continuing Members. Students are eligible to petition by application for Permanent Membership during the semester in which they 

1. Complete 60 semester units in degree-appropriate college courses, of which at least 54 units are for a grade (not as CR/No Credit or Pass/No Pass); 

2. Have completed at least 30 of these units at the Community College level; 

3. Are currently registered as a Continuing Member; and 

4. Meet one of the following criteria: 

• A student in the second semester of AGS membership completes the semester with a cumulative 3.50 GPA or higher in all recognized college courses; or 

• A student in the third semester of AGS membership or more completes the semester with a cumulative GPA of at least 3.25 in all recognized college courses. 

B. Permanent membership applications must be filed by the established due date, commonly at minimum one week beyond the final day to apply for chapter membership in the semester. 

C. Permanent members are entitled to receive the Alpha Gamma Sigma Permanent Certificate. They may also wear the distinguished gold stole. 

D. For Permanent members, all future membership dues are waived. However, Permanent members are not automatically entitled to a transcript notation every semester. 

Section 3 Dues 

Clause 1: If the club requires dues for specific purposes that do that significantly conflict with Section A., membership may be defined as students who have paid said dues. Dues shall be $15 per semester for and active member and $25 per semester for an inactive member. 

Section 4 Termination 

Clause 1: Membership may be revoked if member(s) fails to meet both the gpa and hours requirement by the end of the semester. Revocation may be initiated by a unanimous vote from the board. 

ARTICLE III: Officers 

Section 1 Board of Officers 

Clause 1: The officers shall be a President, Vice-President, Treasurer, Publicity Art Director, Technology Coordinator, Recording Secretary, Corresponding Secretary, Fundraising Coordinator, Marketing Coordinator, Activities Coordinator, Community Service Coordinator and ICC Representative. 

Clause 2: Appointed offices stipulate prerequisite knowledge and are the following: 

• President 

• Treasurer

• Publicity Art Director 

• Technology Coordinator 

Clause 3: The following elected offices are not required to have prerequisite knowledge: 

• Vice President 

• Recording Secretary 

• Corresponding Secretary 

• Inter-Club Council Representative 

• Fundraising Coordinator 

• Marketing Coordinator 

• Activities Coordinator 

Section 2 Eligibility 

A. Any member in good standing on election day with less than 3 terms served as a local chapter board member may run for office. 

B. Candidates are invited to give a timed speech on election day and to answer questions, as time permits. 

C. A candidate for office may not use contact information gained through access to the AGS membership list for campaigning purposes. 

Section 3 Election 

A. Elections will occur at the second to last meeting of the spring semester. 

B. Officer elections for the succeeding term are held near the week of the service time submission deadline, and at least one week before the Awards Ceremony. 

C. All Active members are eligible to vote if present and voting at the meeting when elections are held. As the election process digitizes, board members must ensure that only those present at the meeting vote by working in conjunction with the Recording Secretary to verify voter presence. 

D. Uncontested elected offices are voted on by the current Executive Board members. 

E. Elections are determined by a majority of Active member votes cast. In case of no candidate for an office or in case of a tie, offices are filled by appointment by the current Board. 

Section 4 Term 

Clause 1: Officer terms are year long, effective from Fall to Spring every calendar year. All elected Board members are to take office in the Summer Semester and assume their assigned duties. President has the right to schedule informal, closed planning meetings in preparation for the upcoming school year. 

Clause 2: A board member may serve on the executive board for a maximum of 2 (two) full semesters. Short semesters like Summer and Winter semester do not count as one of the two full semesters. A semester counts as a term in office if the board member is instituted before the fifth week of the semester. 

Clause 3: It is mandatory for all Board members to attend both the Planning Meetings and the General meetings, on Tuesdays and Thursdays, respectively. Board members will be deemed absent if they are more than thirty minutes late for weekly meetings A pattern of unexcused truancy may lead to disciplinary action by the current Board. All absences require prior arrangement with the Executive Board members. No member of the Executive Board, including the President, can excuse another board member from any mandatory weekly meetings. Failure to follow the rules may result in suspension, disqualification or impeachment. All suspension, disqualification and impeachment require a unanimous vote from all Board members. A board member may not abstain from voting. 

Clause 4: All board members must attend at least 80% of the planning meetings held during a semester. Unexcused absences are included in establishing the completion of this board qualification. Board members are strongly recommended to attend general meetings as well. 

Clause 5: If an officer should fail to qualify and/or maintain the conditions of their membership of Alpha Gamma Sigma (as outlined in Article II) during their term in office, this will result in an automatic suspension of the position and the board member may no longer continue in office. 

ARTICLE IV: Duties of Officers 

Section 1 General Officer Duties 

Clause 1: It shall be the duty of all officers to: 

A. Uphold the State AGS By-laws and the By-laws of the Alpha Chapter; 

B. Maintain a binder with relevant information pertaining to their position, which is turned over to the Advisor(s) at the end of the term in office. 

C. Maintain member privacy by preventing all persons except board members and advisors from having access to sensitive information such as members’ phone numbers, email addresses, PCC ID numbers, and social security numbers. 

Section 2 Chapter President 

Clause 1: It shall be the duty of the President to: 

A. Administer the Cabinet’s duties and prepare meeting agendas; 

B. Be the communication liaison to PCC college institutions and neighboring AGS chapters; 

C. Coordinate Alpha Chapter attendance at the Fall Regional Conference and Spring State Convention; 

D. Work closely with the Advisor(s). 

Section 3 Vice-President 

Clause 1: It shall be the duty of the Vice-President to: 

A. Preside in the absence of the President 

B. Increase campus awareness of Alpha Gamma Sigma Honor Society, through Club Week and primary fundraising events on campus; 

C. Oversee election and voting process 

D. Solicit scholarship sponsors, monetary donations, and opportunity drawing prizes for AGS; 

E. Perform follow-up correspondence and other duties appropriate to external business relations; F. Assist the Fundraising Coordinator in fundraising events; 

G. Oversee partnerships with organizations such as American Red Cross and its relevant committees; 

Section 4 Inter-Club Council Representative 

Clause 1: It shall be the duty of the ICC Representative to: 

A. Attend all Inter-Club Council meetings, or notify the president in a timely manner whenever unable to attend an ICC meeting; 

B. Become familiar with student club rules and current Student Affairs issues and 11 report on them, to foster a well-informed and rule-abiding chapter; 

C. Assist the president with re-chartering the chapter each semester and with applying for SSF and ICC funding grants by the given deadlines; 

D. Serve as an advocate and liaison for AGS to Student Affairs, following up as directed by the board on submitted Activity Request Forms, and reporting in a timely manner to the board on opportunities to serve at PCC student and campus events. 

Section 5 Recording Secretary 

Clause 1: It shall be the duty of the Recording Secretary to: 

A. Process and review member applications and build a chapter roster. 

B. Keep a record of members’ service time and meeting attendance; 

C. Provide Advisors current service time sheets in a timely manner for scholarship evaluations; 

D. Prepare a list of all members qualifying for membership, pending semester final grades. 

Section 6 Corresponding Secretary 

Clause 1: It shall be the duty of the Corresponding Secretary to: 

A. Document all chapter flyers and newspaper clippings, collect and assemble video at all semester events and photographs of members; 

B. At meetings: 1. Ensure an Advisor is present; 2. Make member applications available; 3. Record accurate minutes, and have these minutes publicly available in a timely manner; 

C. Write letters and correspondence on behalf of the chapter; 

D. Maintain/update any changes in chapter By-laws; 

E. The Corresponding Secretary will assist the Recording Secretary with processing and keeping a record of members’ service time and meeting attendance; 

F. Handle newsletter publications in conjunction with the Assistant Technology Coordinator. 

Section 7 Treasurer 

Clause 1: It shall be the duty of the Treasurer to: 

A. Prepare a cash box and receipt book in advance of campus fundraising events; 

B. Document chapter deposits accurately, and pay bills for AGS in a timely manner; 

C. Become familiar with non-profit organization IRS charitable giving guidelines, and issue receipt letters to monetary and scholarship donors; 

D. Report the amount that the Scholarship Advisory Committee has the discretion to award toward scholarships and to the chapter Endowment fund. 

Section 8 Fundraising Coordinator 

Clause 1: It shall be the duty of the Fundraising Coordinator to: 

A. Plan and publicize fundraisers for Alpha Gamma Sigma; 

B. Work with the Treasurer to prepare a cash box in advance of campus fundraising events, and keep track of AGS’s fundraising money; 

C. Become familiar with and adhere to Student Affairs guidelines in coordinating fundraising events, on and off campus, both in season and during the offseason; 

D. Submit records of volunteer service time to the recording secretary, within the time limit as determined by the board; 

E. Plan and organize TV tapings; 

1. Serve as an advocate and liaison for AGS to Studio Audience agencies, planning and publicizing with the technology coordinator AGS participation in TV taping fundraisers; 

2. Become familiar with and adhere to Student Affairs guidelines in coordinating TV tapings, both in season and during the off-season; 

3. Ensure AGS receives timely payment for audience participation. 

Section 9 Marketing Director 

A. Plan and publicize chapter participation at the PCC Flea Market; 

B. Assist the treasurer with same-day Flea Market deposits. The Marketing Director can never take cash box proceeds home overnight. Also assist the treasurer with Flea Market deposit receipts from the bank. 

C. Become familiar with and adhere to Student Affairs guidelines for coordinating Flea Market participation, both in season and during the off-season; 

D. Become familiar with Flea Market service time and donation guidelines, and submit records of volunteer service time to the recording secretary, within the time limit as determined by the board. 

Section 10 Publicity Arts Coordinator 

A. Publicize chapter events and promote chapter awareness on campus, by means of banners, flyers, the Courier, weekly publications, classroom announcements, announcements at the Academic and Classified Senate meetings, the college electronic daily bulletin, the PCC website, and the marquee board at Colorado & Hill through Public Relations; 

B. Chair a publicity committee and coordinate with the vice president during Club Week to solicit new members; 

C. Coordinate the AGS glass display case and return the issued key in a timely manner to the Advisor(s) at the end of the term; 

D. Oversee, with the advice of the Cabinet, all publicity and design aspects promoting the chapter, including, as necessary, T-shirts, polo shirts, sweatshirts, embroidered items, jackets, officer name badges, banners, newspaper advertisements, and the Awards Ceremony program, as well as guest invitations. 

Section 11 Activities Coordinator 

A. Plan and publicize chapter social events and charitable service activities; 

B. Become familiar with and adhere to Student Affairs guidelines in coordinating events, on and off campus, both in season and during the off-season; 

C. Work with the Publicity Art Director to plan all aspects of the semester’s Awards Ceremony; 

D. Submit records of volunteer service time to the recording secretary, within the time limit as determined by the board. 

Section 12 Technology Coordinator 

A. Update and maintain the chapter web site, and keep AGS technologically current; 

B. Promote awareness of AGS activities and beneficial campus events; 

C. Implement the FERPA privacy act, upholding online security and member confidentiality; 

D. Process online member applications. 

E. Maintain a backup of all AGS electronic files. 

F. Train the other board members in using any applications related to AGS business. 

G. Provide direction and training to the Assistant Technology Coordinator to ensure his or her readiness to handle all duties of the Technology Coordinator. 

Section 13 Community Service Coordinator 

A. Plan and publicize community service opportunities for general members to participate in. 

B. Become familiar with and adhere to Student Affairs guidelines in coordinating events, on and off campus, both in season and during the off-season 

C. Work with the Activities Coordinator and the corresponding Activities Committee to seek out and host community service events. 

D. Assist the Activities Coordinator in planning their events when necessary. 

E. Submit records of volunteer service time to the recording secretary, within the 14 time limit as determined by the board. 

ARTICLE V: Vacancies 

Section 1 Succession and Appointment 

Clause 1: Any vacancies of a position on the Board of Officers, excluding the position of President, shall be filled by appointment through the current Board with a 2/3 majority vote with the consent of the nominated club member. 

Clause 2: The order of succession to the Presidency shall be as follows: 1. Vice-President 2. Inter-Club Council Representative 3. Activities Coordinator 4. Treasurer Corresponding Secretary 5. Marketing Coordinator 6. Fundraising Coordinator 7. Recording Secretary 8. Technology Coordinator 9. Publicity Arts Coordinator 10. Community Service Coordinator 

Clause 3: The Executive Board may nominate members to fill a vacant position if the need arises. Clause 4: When an officer takes the place of the President he /she is not required to resign their previous position. 

ARTICLE VI: Impeachment and Removal of Officers 

Section 1 Basis of Impeachment 

A. An officer may be removed from office for improper conduct or neglect of duty. 

Section 2 Valid Cause 

A. Willful or excessive violation of the Alpha Gamma Sigma, Alpha Chapter By-laws; 15 

B. Willful disregard of decisions made by the executive board; 

C. Failure or refusal to disclose necessary information on matters of chapter business; 

D. Unwarranted attacks on any officer or refusal to cooperate with an officer; 

E. Misrepresentation of the chapter or any of its officers; 

F. Contributing to the creation of a hostile environment within the chapter; 

G. Violation of PCC’s Standards of Student Conduct, as defined in the PCC Catalog; 

H. Violation of PCC’s Board Policies or Administrative regulations. 

Section 3 Procedure 

The intention of the following steps, at all stages, is to ensure the officer in question is made accountable for their actions, and to ultimately arrive upon a decision that is appropriate in accordance to their actions. 

A. At the first indication of improper conduct, the officer under question is to be approached directly. 

B. If the officer under question does not listen, the individual with charges is to seek reconciliation in the presence of the President and a chapter Advisor. 

C. If the matter has been established, and if the offending officer refuses to listen, the issue can be brought before the Executive Board and upon a unanimous vote, the chapter can seek restorative justice against the officer. 

D. After this stage, the board votes by anonymous ballot whether to remove the officer. A 3/5 vote will suffice. The officer upon removal loses membership for the current term, but is not barred from membership in the future. 

E. However, they are ineligible to run for office in the future. 

Section 4 Subjugation of Disciplinary Action 

Proceedings for violation of Student Conduct at the Student Affairs level or higher supersede any actions taken by the Alpha Gamma Sigma chapter. 

ARTICLE VII: Meetings 

Section 1 Ralph M. Brown Act Compliance 

Clause 1: All meetings and actions taken by Alpha Gamma Sigma shall be governed by the Brown Act, where applicable. 

Section 2 Rules of Order 

Clause 1: All meetings and actions taken by Alpha Gamma Sigma shall be conducted in accordance with the current edition of Robert's Rules of Order, Newly Revised. The presiding officer may employ a relaxed approach to Robert's Rules whenever practical to do so, subject to the agreement of the membership. 

Section 3 Planning Meetings 

A. Meetings will be biweekly every Tuesday and Thursday from 12:15 - 1 PM Cabinet members and Advisor(s) meet once a week at a predetermined time. 

B. Planning meetings are open-session meetings, except those times in the agenda when the Chair calls a closed session with only board and Advisor(s), for discussing issues of a more sensitive nature. 

C. No final decisions can be voted or reached without a quorum or an attending Advisor. 

D. Members may be credited with meeting attendance for attending a Planning meeting. 

Section 4 General Meetings 

A. General meetings commence following Club Week in the semester and are held on Thursdays, at a predetermined time. 

B. At least one Advisor must be present. 

Section 5 Special Meeting 

Clause 1: Special meetings may be called by the President or by 2/3 written consent of the club members, no less than twenty four (24) hours advance notice of the said meeting. 

Section 6 Quorum 

Clause 1: A quorum shall consist of 50% + 1 member of the membership. 

Section 7 Parliamentary Authority 

Clause 1: Robert’s Rules of Orders, shall govern this club in all cases to which they are applicable and in which they are inconsistent with these bylaws. 

ARTICLE VIII: Advisor 

Section 1 Selection 

Clause 1: There shall be a full time faculty or certificated staff members to serve as the primary advisor for Alpha Gamma Sigma, and any part of full time classified staff can serve as co-advisors. 

Clause 2: A board member will nominate a potential advisor and review their selection with the board 

Clause 3: An advisor will be chosen by a unanimous agreement from the board 17 

Section 2 Duties 

Clause 1: The responsibilities of the faculty advisor shall be to: 

A. To attend all Alpha Gamma Sigma events, activities, and meetings. 

B. Signature for purchases over $500 

C. Maintain an awareness of the activities and programs sponsored by the Alpha Gamma Sigma. 

D. Meet on a regular basis with the leader of Alpha Gamma Sigma to discuss upcoming meetings, long range plans, goals, and problems. 

E. Attend regular meetings, executive board meetings as often as schedule allows. 

F. Assist in the orientation of new officers. 

G. Explain and clarify campus policy and procedures that apply to Alpha Gamma Sigma. 

H. Maintain contact with the Office of Student Life. 

I. Provide direction in the area of parliamentary procedure, meeting facilitation, group-building, goal setting, and program planning. 

J. Assist Alpha Gamma Sigma treasurer in monitoring expenditures, fundraising activities, and corporate sponsorship to maintain an accurate and up-to-date account ledger. 

K. Inform Alpha Gamma Sigma members of those factors that constitute unacceptable behavior on the part of the club members, and the possible consequence of said behaviors. 

ARTICLE IX: Committees 

Section 1 Types of Committees 

Activities Committee 

A. Responsible for all logistics for activities (community service events/socials/mixers) and Spring banquet i.e. the planning, organizing and setting up. 

B. Must be able to meet twice a month. 

C. Max 25 committee members. 

D. Guaranteed 20 hours by the end of the semester 

Committee Coordinator: Activities Coordinator, Community Service Coordinator 

Executive Committee 

A. Helping the President with paperwork and help find advisors! Committee Coordinator: Chapter President 

Marketing/Flea Market Committee 

A. Responsible for brainstorming ideas to target audiences, address club solutions and  improve the overall functionality of the club as a whole in addition to managing the flea market. 

Committee Coordinator: Marketing Coordinator 

Publicity Arts Committee

A. Help publicize AGS by designing posters/flyers and be active in events. 

Committee Coordinator: Publicity Arts Coordinator 

Recording Committee

A. Work together with Recording Secretary to record member hours. 

Committee Coordinator: Recording Secretary 

Fundraising Committee

A. Work with fundraising Coordinator to record attendance and hours of TV Taping 

B. Brainstorm fundraising ideas and contact different vendors 

C. No regular meetings but is expected to have discussions periodically 

Committee Coordinator: Fundraising Coordinator 

Technology Committee

A. Work together with Technology Coordinator on AGS Technology Project 

B. Requirements: 

1. Currently enrollment in CS3A/3B/3C, 

2. Understanding about class/object oriented programming. 

3. Web development in PHP/HTML/CSS/JavaScript/MySQL preferred. 

Committee Coordinator: Technology Coordinator 

ARTICLE X: Amendments 

Section 1 Selection 

Clause 1: These Constitution may be amended by a two-thirds (2/3) majority vote of Alpha Gamma Sigma Board of Officers and soon after and two-thirds (2/3) majority of Alpha Gamma Sigma membership. 

Clause 2: Amendments to this Constitution may be proposed by any Alpha Gamma Sigma members with 3 days notice to Alpha Gamma Sigma Officers, Advisor's, and members prior to any vote. 

Section 2 Amendment Approval 

Clause 1: Any amendments require the approval of either the Supreme Council, chaired by the Chief Justice, or 2/3 approval of the Associated Students Executive Board. 

Section 3 Notice 

Clause 1: All members shall receive advance notice of the proposed amendment at least 72 hours in advance of the meeting. 

ARTICLE XI Scholarships and Awards 

Section 1 Endowment Fund 

Beginning in Fall 2006 with an initial gift of $2,000, an AGS endowment fund exists, held in trust by the Student Business Services (Student Bank), to which successive iterations of the chapter should contribute at, as a suggestion, a minimum of $1 per member from the Scholarship Account. 

A. The amount contributed is a decision of the Scholarship Advisory Committee. 

B. Upon the principal attaining the minimum balance required to convert to a viable Endowment Fund, administered by the PCC Endowment Office, the intent is to have scholarship awards funded by the accumulated accrued interest, while contributions continue into the Endowment Fund principal. 

Section 2 Scholarships 

At the end of the Fall and Spring semesters, Alpha Gamma Sigma holds an Awards Ceremony. 

A. At this ceremony, scholarship awards are presented by the Advisors. 

B. Scholarship recipients and award amounts are determined by the Scholarship Advisory Committee comprised of the chapter Advisors, and selected among those scholarship applicants completing the eligibility requirements by the established due date. 

C. No applicant qualifies to receive more than one scholarship per semester up to a maximum of two scholarships in their lifetime, unless there are not sufficient applicants to a particular scholarship. Cabinet Certificates, Awards of Recognition, introduction of the new board, and the Charge of Office are also announced at this time. 

As Updated in Spring 2018