NOTICE FOR DESTRUCTION OF STUDENT RECORDS
Goochland County Public Schools destroys records of all students in accordance with relevant state and federal law, including but not limited to the Family Educational Rights and Privacy Act, the Individuals with Disabilities Education Act, and the Policies for Records Retention and Disposition published by the Library of Virginia.
Certain records, such as those classified by the Library of Virginia as “Student Cumulative File:
Long-Term Documentation,” must be retained for at least 75 years after the student graduates, completes the Board of Education program, transfers, or withdraws from school. However, other records, such as those classified by the Library of Virginia as “Student Cumulative File: Shorter-Term Documentation,” may be destroyed five years after the student graduates, completes the Board of Education program, transfers, or withdraws from school. In some instances, Virginia Alternate and Alternative Assessment collections may be destroyed after one year.
Accordingly, should the student (or parent or guardian of the student, if the student is less than 18 years of age) need to obtain a copy of any records that may be destroyed within five years or sooner, the student (or the parent or guardian of the student, if the student is less than 18 years old) must do so by notifying the school division within the applicable timeframe of the date on which the student graduated, transferred, or withdrew from school.
The applicable Library of Virginia’s Records Retention Schedule is available for download at the following website: http://www.lva.virginia.gov/agencies/records/sched_local/index.htm.