1. What is the Girls Who Code Hiring Summit?

The Girls Who Code Hiring Summit is a one-day event designed to connect the Girls Who Code community with internship and job opportunities in the technical workforce, and to connect hiring managers to a diverse slate of candidates for internships and jobs.

2. When and where will the Girls Who Code Hiring Summit take place?

The Girls Who Code Hiring Summit will take place on Friday, September 16, 2022, from 12pm to 5pm ET, on an online event platform called Hopin.

3. What activities will take place at a virtual Hiring Summit?

The virtual Hiring Summit will include several online areas for exploration, learning, and connection.

In the Booth Expo, partnering organizations will each have a virtual booth where they will share videos and live discussions of their companies, open roles, and application process. Their staff will be on hand to answer questions in the chat, and to individually invite attendees to one-on-one video calls for deeper conversation.

On the Mainstage, there will be one Keynote, one panel with partner companies, and one panel with GWC alumni.

Throughout the event, the attendee chat will also be available, where companies can share more about their Booths, where attendees can share advice and ask questions, and where organizers can make announcements about speakers and presentations.

In our Community Lounge, job/internship seekers will have the opportunity to connect with other attendees and GWC college aged or post college alumni who can answer questions, provide tips, or just get you excited to explore the next booth! This space will be limited to job/internships seekers only.

4. What kinds of job seekers will be participating in the Summit?

The Girls Who Code community includes tens of thousands of college students and young professionals passionate about bringing their technical talents to new opportunities. Our students attend and have attended all kinds of universities and colleges and across the board are majoring or minoring in computer-science and related fields at about 15X the national average.

About half of Girls Who Code alumni identify as members of historically underrepresented groups in tech. This event is open to college students in all grade levels and recent graduates with up to 3 years of experience

5. Do you have a breakdown of the demographics and locations of your members?

Given this is a virtual event, we are expecting a national turnout and are not targeting specific cities or regions. Most of our alumni are currently in college, so where they are from may be different from where they are going to school as well as where they are willing to relocate for a position. Attendees will provide more information about their location and availability in the registration process.

6. How can my company participate in future hiring summits?

Please reach out to our Partnerships Team (partners@girlswhocode.com) for more information on benefits and pricing.

1. Does everyone on my team need to register for the summit?

Yes. Everyone on your team who will join your booth on the day of the summit needs to

register for a ticket. Please select the ticket option Hiring Summit Partner and have employees

use their company email to register.

2. What if I want to register & bring extra attendees to my booth?

Please reach out to Adrianna Nunez (adrianna.nunez@girlswhocode.com) specifically

to discuss.

1. Can we use virtual backgrounds on Hopin?

Hopin does not natively support virtual backgrounds, however you can use a third-party app to access Hopin and use a virtual background. You can check out this video for how to set up a virtual background on Hopin.

2. Can we chat with attendees?

You can chat with attendees via the event chat or your booth chat. Any message you send in the general event chat will not appear in your booth and vice versa.

3. Can we send direct messages to attendees?

Yes! You can start a direct message thread by clicking on someone’s name in the event and you’ll be able to follow your direct messages with the envelope icon at the top right corner of your screen.

4. Can we interview attendees on the spot?

Yes! You have a couple of options to speak directly with interesting candidates during the Hiring Summit. The first option is to 1:1 invite attendees to a quick call. This can be anyone at the Hiring Summit. The second option is to schedule a meeting with them during the Hiring Summit.

We do want to make sure that we emphasize that the point of the Hiring Summit is not to spend the event running through interviews. The job-seeking attendees have the expectation that they will get to meet different companies and hiring managers to then go on to an interview process and continue speaking with companies.

5. Can I invite attendees to engage with me on camera in the booth?

You sure can! We want to encourage you to include the booth attendees as much as possible. It is also important to note that the audience for this event may not feel very comfortable jumping on a 1:1 call without proper preparation. If they deny your invite, just be sure to ask them if they’d prefer to follow up via email and schedule at a later date.

6. Can we chat with attendees?

You can chat with attendees via the event chat or your booth chat. Any message you send in the general event chat will not appear in your booth and vice versa.

7. How many booth attendees can I expect?

We can approximate that at this event with 1,500+ attendees booths will see anywhere from 700 - 850 attendees throughout the event.

8. How long after the event can we expect the resume book? What will the resume book contain? What if my package includes the resume book pre-event?

You can expect the resume book approximately 1 week after the event concludes. The resume book will be in an excel spreadsheet and will contain the resumes of all registrants and attendees who submit their information. It will be sortable by year in college, major, and several other factors.

If your sponsorship package includes the pre-event resume book or your team has purchased it, you will receive it 10 days prior to the Hiring Summit (Tuesday, September 6th).

9. What is the best way to get attendees to join my booth?

Use the Chat feature to tell attendees who you are, which partner organization you’re from, and what they can expect at your Booth or who should visit.

i.e. “We are hiring Summer Interns (current Sophomores & Juniors), visit the GreenCactus booth to learn more about the application process!”

i.e. “Did you know that CoffeeLovers Inc. is a remote-friendly workplace? We’re hiring entry level roles in front-end engineering and data science, visit our booth to learn more!”

Post the direct link to your Booth in the Chat & invite attendees to visit during the Booth Expo from 12:30-4:30pm.

Announce in the Chat what’s coming up at your Booth!

i.e. “At 2:30 GreenCactus is doing a Q&A about our rotational program for new associates. Make sure to stick around!”

10. What is the best way I can feature my open roles?

The general information section within your booth is the best place to provide this information. You can feature specific roles or lead candidates to a separate page where they can find more open roles.

11. How can I ensure accessibility within my booth for attendees?

We have put together this step-by-step document for attendees to demonstrate how to turn

on live captions for Chrome.

If you or someone in your booth asks, Google also provides a screen reader extension.

Some further pieces of advice we can provide:

• • Attendees may not feel comfortable jumping on a 1:1 call without proper preparation. If they deny your invite, just be sure to ask them if they’d prefer to follow up via email and schedule at a later date.

  • Attendees might leave their cameras off and people may prefer a voice call. Please respect that decision and ask them what might be most accommodating for them.

  • It’s best practice to prepare attendees for what they can expect from your booth and your presenters. The more detail you provide about your roles up front, your agenda in your booth, and how to follow up with your team, the more prepared applicants will feel.

12. How much content can I include within my booth?

You are limited to only one fallback provider. The fallback provider is what will appear within the booth when you and your team are not live. If it is a Youtube video or a presentation, when attendees join they will have the option to hit the play button until it is over and then start over again. Within the additional information section of your booth you can embed videos and photos with a recommendation from Hopin to images under 2MB. There is no character limit nor an embedded video limit.

13. What will my team be responsible for during the Hiring Summit?

Your team will solely be responsible for your booth. Your team will be responsible for adding content to your booth (i.e. Logos, about your company, links to job applications, etc.), and live moderation of your booth. Your team will also be in your Booth Chat answering questions from candidates, and your team has the option of reaching out to candidates to have 1:1 video calls during the Summit.

You team will have (2) 15 minute time slots during the Summit for live content like a panel discussion or presentation.

You are also responsible for ensuring that your company permits the use of Hopin (our online platform). Please reach out to your IT team in advance if you have concerns about access.

The Girls Who Code team is responsible for all moderation and monitoring of the general event chat, the mainstage, and the Sisterhood Lounge. If you run into any issues throughout the course of the event, we will have someone on our team solely dedicated to supporting partners to resolve the situation in a timely manner.