Robots are machines, and machines have practical requirements. Checking the venue early prevents disappointment on the night, such as a stage that is too small, a floor that is too slippery or a room that is too bright for an LED show.
Ask the performance team how much clear, flat space the show needs, and compare that with your stage plan. Remember that podiums, plants, screens and speaker stacks all take up space. If the stage is crowded with award trophies or band equipment, plan a changeover before the show.
Robots perform best on a flat, stable surface. Ask about carpets, stage joins, ramps and steps. Walkabout robots need clear paths without cables or thick rugs.
LED shows need a dark room to look their best. Check whether the venue lighting can be dimmed fully, including exit-sign glare and windows. Agree lighting cues with your AV team so the room goes dark at the right moment and comes back up afterwards.
Most shows run to music. Confirm how the performance team will play their track through the venue system, and test the cue during rehearsal.
A secure backstage area for robots, chargers and equipment cases.
Power points near the backstage area.
A loading route and lift access for equipment.
Time in the venue schedule for setup and a technical check.
For walkabouts, agree where robots will move and how close guests can get. A handler should stay with each robot. For stage shows, keep the stage edge clear and make sure guests are not seated where they could be in the way.
Some venues have rules about equipment, setup times and stage loads. Check current rules with the venue before confirming the format.
With the technical side settled, the next step is briefing the performance itself.
About this guide: Robot Entertainment for Events Guide is written and maintained by Get Out! Events, a Singapore corporate event company at 14 Robinson Road #08-01A, Singapore 048545. It contains general planning guidance only; confirm current venue rules, permits and partner requirements before you book anything.