"The implementation of the Gestione.ai system was a strategic investment that has dramatically optimized our operational efficiency and improved the quality of our service, all with the peace of mind that our most sensitive data remains secure on our own infrastructure."

—  Alfredo Paíno

Notary

• Client: A Leading Notary Office in Peru

• The Challenge: The manual management of notary legal drafts (minutas) consumed valuable time, was susceptible to errors, and limited staff responsiveness. The office sought to improve the efficiency, accuracy, and security of handling these documents. A fundamental requirement was that the sensitive information of the notary and its clients remain on their own infrastructure, guaranteeing data confidentiality and privacy.

• Our Solution: We implemented an Artificial Intelligence system to automate and optimize the processing of notary legal drafts. Unlike cloud solutions, our proposal was executed locally on the client's server (on-premise), ensuring that documents and sensitive information never left their network.  The solution included the training and fine-tuning of an advanced open-source AI model to perform automatic classification of the draft type and the intelligent extraction of key data, such as signing dates and party details. We also integrated it with Google Drive for document management and automated email communication for missing documents.

• Key Results:

  • Reduction in Processing Time: Achieved a 60% to 75% reduction in the total time dedicated to the manual processing of a standard legal draft.

  • Improved Accuracy: Data entry and extraction errors were reduced to less than 3-5% after implementation and fine-tuning.

  • Resource Optimization: Notary staff were freed from repetitive tasks to focus on higher-value activities.

  • Maximum Confidentiality: On-premise processing guaranteed the security of sensitive information, a fundamental pillar for the notary business.