The "Monitoraat" consists of study counsellors and study path counsellors, whom you can always approach as a student with all kinds of questions or problems about your studies.

You can go to the study counsellors with general questions about your study methods, study planning and study-related problems, as well as for help preparing for exams and feedback after exam results are released. You can also turn to your study counsellor with questions and problems about your bachelor’s or master’s thesis.

The study path counsellors inform, advise and support students throughout their entire academic career. They are the point of contact for various aspects of your studies: study progress, decision-making, reorientation, individualised study paths, curriculum composition, exemptions, the education and examination regulations, study-related problems and the like.

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You can go to your programme’s ombudsperson with complaints about how the education and examination regulations are applied, or if you feel a professor or lecturer has treated you unfairly. For example, this can be the case when you believe your marks are unjustified, when the form of assessment does not match the course sheet, or when you receive no feedback. Every programme has its own ombudsperson.

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Students who qualify for a special status can benefit from one or more facilities, for example extra time during exams, rescheduling of assessments and so on.

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The Faculty Student Administration (FSA) aims to be a link that ensures smooth coordination of administration between teaching staff and students. Most students only come into contact with the FSA when they cannot attend a mandatory class and/or an exam. In that case, you must submit your certificate to the FSA, preferably electronically by email. The FSA also collects lost property found at the faculty. You can find them at the faculty: Hoveniersberg, Ground floor, room 009.

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Do you want to know when the academic year starts and ends? When the exam period takes place? When the results are announced?

Academic calendar

Are you looking for a specific location within Ghent University? Do you have a class or an exam in a new lecture hall? On the website you can find maps of all the campuses. No need to worry, there are maps of the more exotic UGent campuses too.

Our faculty’s book sale is organised by the student association VEK. Their website has a webshop where you can order books. After you have ordered, you are welcome to come to one of the pick-up times. The exact pick-up times for each programme are always announced on Ufora in the Boekenverkoop FEB course.

Order here

The EEC stands for Education and Examination Code. This is an official document of the university that sets out all the rules and agreements on education and exams.

The EEC contains, among other things, information on how programmes and exams are organised, what your rights and duties as a student are, how study progress and deliberations work, how you can request feedback or lodge an objection after an exam, and what the rules are in cases of fraud or force majeure...

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• Illness or force majeure that hinder you from taking the exams + follow this  procedure

• Death during the relevant exam period of a blood relative or relative by marriage in the 1st degree (parents or children) or the 2nd degree (grandparents, grandchildren, brother, sister), or of a person who lives with the student;

• Legal reasons (e.g. a summons or subpoena to appear in court);

• Overlap between exams, other than make-up exams, within a GIT or a model pathway with elective courses (including major/minor courses). Overlap means that 2 or more exams take place on the same day. In this case, the student must give priority to the preceding course unit in the order of the model pathway years, or to the compulsory course (for a model pathway);

• A written exam, other than a make-up exam, in the evening exam block of one day and a written exam, other than a make-up exam, in the morning exam block of the next calendar day. In this case, the student gives priority to the course unit from the lowest model pathway year, or to the compulsory course (for a model pathway);

• Other forms of force majeure (an event that has nothing to do with the student and that could not reasonably have been foreseen, prevented or overcome);

• Mandatory quarantine or isolation.

Read more: EEC article 75

Stuveco is the student council of the Faculty of Economics and Business Administration, while VEK and ML are the student associations. The aim of the student council is to represent students towards the faculty, professors, the dean and the director of education, and also to safeguard the quality of education. As student associations, VEK and ML focus more on leisure and professional development. They organise various activities such as parties, sports activities and cultural activities, but also lectures, recruitment events and much more. Stuveco, VEK and ML operate independently of each other, but you will also find VEK/ML members who are active in Stuveco and vice versa.

The Ghent Student Council represents all students at UGent and therefore works on a larger scale. It also has an executive board and a general assembly, where all student councils and the elected student representatives come together. It takes positions on topics in the Education Council and the Social Council, and is also in contact with the City of Ghent and the Flemish Government.

Want to know more about the Ghent Student Council (GSR)? Feel free to take a look at the website!

https://gentsestudentenraad.be/

If you are ill while in Ghent, you can make an appointment with the student doctors. You can think of this as a UGent doctor’s practice for students. You can make an appointment via the following site.

If you have experienced inappropriate behaviour, you can turn to the Trust Point for Transgressive Behaviour (“Vertrouwenspunt Grensoverschrijdend Gedrag”). For more information, we are happy to refer you to their website.

Are you struggling? You are not alone. The UGent student psychologists offer short-term, solution-focused support for study-related and personal problems, such as stress, fear of failure, procrastination, motivation problems, relationship difficulties or emotional struggles.

The support can take the form of group sessions or individual conversations. Everything is free for UGent students. If specialised help is needed, the student psychologists will refer you to suitable external support.

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