Processes & Procedures

MTSS TEAM ROLES

The MTSS Team is comprised of a core group of individuals that anchor the team. Core members must have good communication skills and a solid foundation about intervention. The staff members listed below will review each submitted case at meetings and problem solve collaboratively. The following personnel are CORE MEMBERS of every MTSS Team:

• School Administrator

• School Guidance Counselor and/or MTSS Team Coordinator

• Referring General Education Teacher

The following staff members are potential MTSS Team members and are invited to participate based on the nature of the concerns. This list includes, but is not limited to:

• Parent (Should always be invited)

• Student, when appropriate

• Teacher with specific instructional expertise

• Special Education Teacher

• ESL Teacher

• AIG Teacher

• School Nurse

• School Social Worker

• District Attendance Officer

• District Parent-Family Liaison

• Any Outside agency involved with the student

MTSS Team Member Responsibilities

School Administrator - Role: School Instructional Leader

Responsibilities:

• Takes responsibility for allocation of resources

• Monitors staff support/climate for successful intervention implementation

• Makes arrangements to allow MTSS Team members to participate in the meetings

• Encourages parent involvement

School Counselor and/or MTSS Team Chair - Role: MTSS Team Coordinator

Responsibilities:

• Promotes positive behavior intervention supports (PBIS) and facilitates positive school climate

• Assists administration and staff to understand the familial, cultural, and community components of students’ response to instruction, learning, and academic success.

• Maintains a database that lists each student involved in the MTSS Team process

• Maintains a case file for each student. The file should contain any documents brought to or developed at the MTSS Team meeting

• Manages and monitors paperwork for completion and accuracy

• Collaborates with teachers to track documentation and schedules students for MTSS Team meetings

• Ensures the Problem Solving Model is followed

• Ensures that information is documented

• Encourages parent participation

Note: MTSS Team case files for all students in Granville County should be maintained in RTI:Stored and contain all MTSS documentation. The school counselor or MTSS Team Chair is responsible for the transition of MTSS documentation when a student changes schools.

General Education Teacher - Role: Provide expertise on student progress

Responsibilities:

• Seeks expertise from MTSS Team due to academic or behavioral difficulties exhibited by a student in his/her class.

• Identifies/implements, documents, and analyzes evidence-based academic and behavioral interventions

• Differentiates instruction for a diverse classroom.

• Collaborates with other school personnel in data collection and analysis. All of the student’s teachers who share an academic concern should participate in the meeting.

Parent/Guardian - Role: Collaborative Partner

Responsibilities:

• Provides important information regarding their child’s learning style, strengths, weaknesses, and background history.

• Makes their concerns for their child known

• Works together with school personnel in reinforcing skills and following through with interventions at home.

MTSS TEAM MEETING ROLES

Listed below are some suggested roles to make MTSS Team meetings more efficient. In addition, the use of this script can also streamline the information-sharing portion of the meeting to ensure time constraints are met:

Meeting Facilitator

The meeting facilitator, also known as the MTSS Team Chair, must have a strong working foundation of the problem-solving process, as well as facilitation skills which include keeping all individuals who attend the meeting informed and focused on developing an intervention plan, encouraging participation from others, helping redirect the conversation if the discussion gets off task, and clarifying and summarizing information being communicated during the meeting. The most important aspect of the meeting facilitator’s responsibilities is establishing and maintaining a supportive and collaborative atmosphere.

Recorder

This role should be assigned at the onset of the meeting. The recorder is responsible for completing the intervention plan at the MTSS Team meeting along with recording meeting notes. The recorder is expected to capture the important information shared at the meeting as well as ensure that all areas of the intervention plan are addressed including progress monitoring information, as well as, future meeting dates.

Timekeeper

This role should be assigned at the onset of the meeting. The timekeeper is essential in making certain that meeting times are respected. Because many decisions need to be made during meetings, the team must stay on task and always be cognizant of time. The timekeeper should monitor the team’s use of time and remind the team when time is limited in each stage of the meeting.

Progress Monitor

This role should be assigned at the onset of the meeting. Another vital member of the MTSS Team is the individual responsible for progress monitoring. In most cases, the general education teacher should be in charge of progress monitoring. The progress monitor must have an understanding of the progress monitoring tools available and the purpose of each tool. It is recommended that a progress monitor use a graphing system in order to best show the student’s progress.