Guidelines for Poster Presentation

The DOST-Science Education Institute, in collaboration with the ASTHRDP-National Science Consortium will be holding the 13th ASTHRDP Graduate Scholars’ Conference on 18-19 September 2025 at the Limketkai Luxe Hotel, Cagayan De Oro City, Misamis Oriental with the theme “Advancing Climate Action and Environmental Stewardship for the Well-being of Every Filipino”.

This guideline is intended for the official poster presenters.

1. General Provisions 

1. Eligibility: All ongoing ASTHRDP scholars in their thesis/dissertation stage with at least 80% results, and graduates of AY 2025-2026, who have not yet presented their theses/dissertations in the past Graduate Scholars’ Conferences, are eligible to submit their papers for presentation during the 2025 Conference.

2. Categories: Poster Presentations are grouped according to categories. 

1. Category 1. Agricultural Sciences (Agriculture, Forestry, Crop Science, Animal Science, Agricultural Science, and Fisheries)

2. Category 2. Environmental Sciences (Natural Resources Management, Environmental Science, Climate Science, Ecology, and Marine Science)

3. Category 3. Biological & Health Sciences (Biology, Biotechnology, Health, and Pharmaceutical Sciences)

4. Category 4. Physical Sciences (Chemical, Earth and Atmospheric, Space, Material Science, Nanotech, Pure and Applied Physics)

5. Category 5. Mathematical & Computational Sciences (Information Technology, Computer Science, Communication, Statistics, Pure and Applied Mathematics)

2. Poster Template

1. Size and Layout: Students will be in charge of paying and printing for their own posters. The whole poster should be presented in 1.3 m (height) by 0.7 m (width), 300 ppi, and must be in .png and .pdf format. The layout should be in portrait orientation. In the printing of the posters, no need to place eyelets at the sides of the poster. 

2. Title, Author, and Affiliation: Use letters equivalent to 72 points (about 2cm) for the main title and 40 points (less than 1cm) for the subtitle and author/s. The title and author/s should be the same as in the submitted abstract. Indicate the author/s’ affiliation. You may opt to place a logo of your affiliation. 

3. Text Fonts: Use “sans serif font” (i.e. Helvetica, Lato, and Arial) that are at least 20 points (about 6mm high). Do not use fancy lettering or fonts; Use upper- and lower-case standard letters.

4. Text Colors and Backgrounds: Dark letters on a light or plain background are recommended. Do not use too many colors. Use a combination of closely related colors.

5. Illustrations: Pictures and graphs should be clear and in considerable sizes. Captions and labels on diagrams should be readable and not cluttered with unnecessary detail.

6. Organization: Be sure that your presentation can be easily followed sequentially from one part to the next. Use numbers or arrows to better direct the reader from item to item in the correct order, left to right, top to bottom. Do not clutter with so much text or artwork. 

3.  Poster Contents

1. Introduction: Make this brief. This should include the objectives of your study and its significance. 

2. Methods: Give only important details; flow charts would be advisable but should be easy to follow.

3. Results: Minimize the texts. Use graphs, pictures, and tables.

4. Discussion: This part should include an analysis and implications of your results. You may include if applicable the directions and next steps to take as a follow-up to the findings of the study. 

5. References: The references should be available to your readers for them to check or view the literature and the context of your work. You may use a smaller font size for your references. 

6. Acknowledgment: You may write a short acknowledgment section that may include the funding source and those who made significant contributions to your study.

4. Submission

1. File Format: Use the following format in naming your files, “Poster-No._First-Letter-of-Your Given-Name-Surname”. For example, 1_JDelaCruz.

Your poster number assignment is indicated in your acceptance letter. 

2. Submission: 

1. Soft Copy: Upload both the PNG and PDF versions of your poster no later than September 4, 2025  to the Submission Portal. Failure to submit the poster on the aforementioned date may result in not being included in the competition because the judges will conduct a pre-judging process before the conference. 

2. Hard Copy: You must bring the printed copy of your posters on September 18, 2025, at 6:30 AM to your assigned poster boards in front of the Plenary Hall at the Conference Venue, Cagayan de Oro City, Misamis Oriental. 

3. Posting of Posters: 

1. Soft Copy: The soft copies of the poster presentations will be posted on a dedicated website. The link will be shared with the participants for viewing on or before September 18, 2025.

The Conference Secretariat Team will post the soft copies of your posters on the website. 

2. Hard Copy: The posters will be attached to the poster boards through adhesives (Double-Sided) tape. All the poster presenters are advised to bring their own adhesive tapes. No thumbtacks or any kind of pins shall be used. 

5. Poster Presentation

1. Time: The poster presentation will be conducted face-to-face. During the poster viewing, judges and the audience may inquire about your posters. Prepare a 1 to 2-minute verbal presentation to rapidly present the highlights of your poster.

2. Presentation Etiquette: You are expected to wear smart casual/ business casual attire during your poster presentation.

3. Presenter on Standby: All poster presenters must be on the right side of their posters on September 18, 2025 during the Ribbon Cutting and Opening of the Poster Exhibit from 10:00 AM - 10:30 AM, and during the Poster Sessions on September 18, 2025 from 5:00 PM to 6:00 PM, and September 19, 2025 from 10:30 AM to 

12:00 NN. This gives you the opportunity to elaborate on your research. 

6. Failure to Attend

1. Non-attendance: Once the scholars qualify for the poster presentation and confirm their attendance at the conference, they will be expected to attend the two-day conference since DOST-SEI has allotted a budget for all confirmed participants that includes the venue rental, food, poster boards, poster board rental, conference collaterals, and other conference collaterals. Non-attendance shall be subject to a refund of the abovementioned expenses. 

7. Inquiries

1. For more information and further inquiries please contact us at csm.asthrdp2025@g.msuiit.edu.ph.