Technology Equipment Checkout

Through the Technology Equipment Checkout service, students, faculty, and staff can reserve equipment for free to assist in completing coursework and other academic and research projects.

Overview

Check out equipment is intended for educational use only to aid in projects, presentations, and the delivery of academic material.

Reservations

The equipment is meant for occasional use only. Reservations are for up to two weeks, with one additional two-period extension, upon request.

COVID-19 Note: Due to the COVID-19 pandemic, exceptions can be made for longer checkout periods (not to exceed one academic semester). To be eligible for a long-term checkout, a formal accommodation or academic adjustment may be required.

How to reserve: Complete the Equipment Checkout form.

Available Equipment

Equipment is available on a first come, first serve basis.

Available Equipment Includes:

• Laptops

  • Dell - Windows 10
    

• Projectors
  

• Wi-Fi Hotspots

Hotspots for students are only available with accompanying Accommodation or Academic Adjustment – more information here

Hotspots for staff and faculty must have their department approval for billing purposes.

Equipment Checkout Policy

Policies regarding equipment checkout at the IT Help Desk.

Reservation Policies

• Reservations are limited to max reservation time of 2 weeks (14 days)

• Reservations can be extended ONCE by 2 weeks (for a max of up to one month)

o COVID-19 Note: Due to the COVID-19 pandemic, exceptions can be made for longer checkout periods. To be eligible for a long-term checkout, a formal accommodation or academic adjustment may be required.

• User can reserve multiple pieces of equipment at a time but are limited to one type of equipment at a time (i.e. one laptop and one projector)

  • Instructor or supervisor approval is needed for exceptions to these limits

• Users must present a valid ESU Hornet card at the time of equipment checkout

• Reserved equipment will only be checked out to the user whose name appears on the reservation unless arrangements are made with the IT Help Desk in advance

• Users verify they agree to the terms and conditions, of the reservation when creating the reservation

• Equipment and accessories must be returned in the same cosmetic and functional state that it was in when checked out

• Equipment must be returned at the same location it was checked out unless stated otherwise

Late, Damaged or Missing Equipment Policies

Late Equipment

• Equipment that is returned after the scheduled return time is considered late. Late equipment is subject to possible loss of equipment checkout privileges.

Damaged or Missing Equipment and Accessories

• The customer is responsible for equipment that is returned damaged, as well as for missing parts or accessories that were not noted at the time of checkout. The costs associated with repair or replacement will be billed to the student campus account or charged back to your department (employees).

Further Penalties

• The IT Help Desk reserves the right to ban users from checking out equipment. Reasons for a ban may include but are not limited to excessive late returns, returning equipment in a condition that is unsuitable for immediate use (damage, missing accessories, odors, etc.), or failure to return equipment.