Severe weather or poor road conditions can result in a cancellation of school, a one- or two-hour delay to the start of school or an early dismissal.
Afternoon and evening student activities are cancelled for all elementary and middle schools. Adult activities (like SBDM meetings and PTA meetings) may continue at principal’s discretion.
Afternoon and evening student activities should be considered cancelled at the high school level. If the weather improves during the morning and activities could be safely held, an announcement will be made no later than 12.30pm. Decisions will be communicated to principals, who will distribute the information to coaches and sponsors. Adult activities (like SBDM meetings and PTA meetings) may continue at principal’s discretion.
12-month Custodians: Report to work as usual.
12-month Staff: Report to work as scheduled but use best judgment. Contact supervisor if employee cannot work regular schedule. Classified staff may work with supervisor to make up time during that same work week or use vacation or personal leave only (emergency or sick leave are not appropriate) or adjust payroll report to reflect actual hours worked.
All Other Staff: Off duty.
Principals: Report to work at regular time but use best judgment. Contact school director if principal cannot be at work at regularly scheduled time.
Food Service: 12-month staff report to work as scheduled. All other staff are off duty. Deliveries on snow days and late arrival days may be handled by the custodian or 12-month Food Service staff. Consult Food Service Director for guidance.
12-month Staff: Report to work as usual but use best judgment. Contact supervisor if employee cannot work regular schedule. Classified staff may work with supervisor to make up time during that same work week, or use vacation or personal leave only (emergency or sick leave are not appropriate) or adjust payroll report to reflect actual hours worked.
All Other Staff: Off duty.
School starts one hour later than usual. Buses run regular routes, just one hour later than usual. Dismissal is at the regular time. All student-related activities continue as planned.
Custodians: Report to work as usual or as early as necessary to allow enough time to check the building and clear sidewalks.
Clerical Staff: May report to work as usual, work with principal to make up time during that same work week, forego pay for time missed or use vacation or personal leave only (emergency or sick leave are not appropriate).
Principals: Report to work at regular time but use best judgment. Contact school director if principal cannot be at work at regularly scheduled time. Must develop a contingency plan for covering the school office. Make sure that staff not reporting to work either make up the hours during the same week or turn in leave cards or have time reported as an exception (i.e., worked fewer than scheduled hours and will expect that their paychecks will be adjusted accordingly).
Teachers: Report to work one hour later than usual.
Paraeducators: Report to work one hour later than usual because paraeducators work only when students are in school. Paychecks of paraeducators will not be impacted in the case of a delay. They will be compensated as normal. If the delays accumulate to a full make-up day with students, they will make up that time then. If not, the hours will be made up at the end of the school year in consultation with the principal.
Food Service: Staff will report to work at regular time but use best judgment. Managers contact supervisor if manager cannot be at work at regularly scheduled time. Other staff contact manager if staff member cannot be at work at regularly scheduled time. All staff work with manager or supervisor to make up time during that same work week, forego pay for time missed or use personal leave only (emergency or sick leave are not appropriate). Breakfast will be served.
Timekeepers: Make sure that staff not reporting to work either make up the hours during the same work week or turn in leave cards or have time reported as an exception (i.e., worked fewer than scheduled hours and will expect that their paychecks will be adjusted accordingly). On paraeducator timesheets, please note the two-hour snow delay but do not dock the pay.
Operations: Staff will report to work when notified what time to report by supervisors. This will likely be by 4am to allow sufficient time to clear parking lots.
Law Enforcement: Staff will report to work as usual.
Transportation: Drivers and monitors will report one hour later than usual. Field trips will be reviewed and approved on an individual basis by the Superintendent and appropriate school director. Dismissal will be at regular time. All other staff will report to work as usual.
Risk Management & Safety, Facility Design & Construction, Maintenance, Media Services & Logistical Services: Staff will report to work as usual.
IAKSS Staff: Report to work as scheduled but use best judgment. Contact supervisor if employee cannot work regular schedule. Classified staff may work with supervisor to make up time during that same work week or use vacation or personal leave only (emergency or sick leave are not appropriate) or adjust payroll report to reflect actual hours worked.
School starts two hours later than usual. Buses run regular routes, just two hours later than usual. Dismissal is at the regular time. All student-related activities continue as planned.
Preschool: All classes cancelled.
High Schools: Zero hour cancelled for Paul Laurence Dunbar only. Zero Hour continues at Henry Clay. Morning technical classes cancelled, afternoon classes as usual.
Food Service: Breakfast will be available prior to the start of school.
Custodians: Report to work as usual or as early as necessary to allow enough time to check the building and clear sidewalks.
Clerical Staff: May report to work as usual, work with principal to make up time during that same work week, forego pay for time missed or use vacation or personal leave only (emergency or sick leave are not appropriate).
Principals: Report to work at regular time but use best judgment. Contact school director if principal cannot be at work at regularly scheduled time. Must develop a contingency plan for covering the school office. Make sure that staff not reporting to work either make up the hours during the same work week or turn in leave cards or have time reported as an exception (i.e., worked fewer than scheduled hours and will expect that their paychecks will be adjusted accordingly).
Teachers: Report to work two hours later than usual.
Paraeducators: Report to work two hours later than usual because paraeducators work only when students are in school. Paychecks of paraeducators will not be impacted in the case of a delay. They will be compensated as normal. If the delays accumulate to a full make-up day with students, they will make up that time then. If not, the hours will be made up at the end of the school year in consultation with the principal in each building.
Food Service: Staff will report to work at regular time but use best judgment. Managers contact supervisor if manager cannot be at work at regularly scheduled time. Other staff contact manager if staff member cannot be at work at regularly scheduled time. All staff work with appropriate manager or supervisor to make up time during that same work week, forego pay for time missed or use personal leave only (emergency or sick leave are not appropriate). Breakfast will be served.
Timekeepers: Make sure that staff not reporting to work either make up the hours during the same work week or turn in leave cards or have time reported as an exception (i.e., worked fewer than scheduled hours and will expect that their paychecks will be adjusted accordingly). On paraeducator timesheets, please note the two-hour snow delay, but do not dock the pay.
Operations: Staff will report to work when notified what time to report by supervisors. This will likely be by 5am to allow sufficient time to clear parking lots.
Law Enforcement: Staff will report to work as usual.
Transportation: Drivers and monitors will report to work two hours later than usual. Field trips will be reviewed and approved on an individual basis by the Superintendent and appropriate school director. Dismissal will be at regular time.
Risk Management & Safety, Facility Design & Construction, Maintenance, Media Services & Logistical Services: Staff will report to work as usual.
IAKSS staff: Report to work as scheduled but use best judgment. Contact supervisor if employee cannot work regular schedule. Classified staff may work with supervisor to make up time during that same work week or use vacation or personal leave only (emergency or sick leave are not appropriate) or adjust payroll report to reflect actual hours worked.
All afterschool and evening activities will be cancelled.
Afternoon Technical School classes will be cancelled.
Preschool: No afternoon classes. Morning preschool children will ride the buses home along with other students.
Classified Staff: Work as usual, work with principal to make up time during that same work week, forego pay for time missed or use vacation or personal leave only (emergency or sick leave are not appropriate).
Principals: Work regular time making sure all students return home safely. Contact school director if principal cannot remain at work for regularly scheduled time. Must develop a contingency plan for covering the school office. Make sure that staff leaving before regularly scheduled time either make up the hours during the same work week or turn in leave cards or have time reported as an exception (i.e., worked fewer than scheduled hours and will expect that their paychecks will be adjusted accordingly).
Timekeepers: Make sure that staff leaving before regularly scheduled time either make up the hours during the same work week or turn in leave cards or have time reported as an exception (i.e., worked fewer than scheduled hours and will expect that their paychecks will be adjusted accordingly).
Preschool: No afternoon classes. Morning Preschool children will ride the buses home along with other students. Note that bus manifests for all buses should be run to include morning preschool riders.
Transportation: Drivers will be called to report back to work.
Law Enforcement: Staff will work as usual.
Food Service: Lunch schedules/times will be adjusted accordingly. Managers will coordinate adjustment with principals and supervisors.
Risk Management & Safety, Facility Design & Construction, Operations, Maintenance, Media Services & Logistical Services: Staff will work as usual.
IAKSS staff: Work as scheduled but use best judgment. Work with supervisor if employee cannot work regular schedule. Classified staff may work with supervisor to make up time during that same work week or use vacation or personal leave only (emergency or sick leave are not appropriate) or adjust payroll report to reflect actual hours worked.
All district activities scheduled on the weekend are subject to cancellation under the following conditions:
When there is clear and present danger for automobile travel on local streets and roads. This condition may be assumed whenever local governmental agencies or the local police have issued warnings against unnecessary travel.
When there is high probability of storm or other conditions that would most likely restrict safe travel on roads and streets during the next several hours.
District activities scheduled on the weekend are subject to being placed on hold under the following conditions:
When the present weather conditions are not conducive to safe travel but the local forecast indicates the condition will likely end within the next three hours.
When it is expected that streets and roads may become unsafe for travel during the period of 6am to 9am.
All decisions will be made by a member of the Transportation Division prior to 6am on Saturday morning and conveyed immediately to the Senior Director of Operations (Myron Thompson) and Law Enforcement (Paulette Givens). There is no provision for morning versus afternoon or evening activities. Once the decision is made and communicated to Law Enforcement, all activities are either cancelled or placed on hold as the case may be.
When district activities are placed on hold, the sponsoring school may request a release from its school director or the Superintendent. When activities requiring transportation are either cancelled or placed on hold, transportation may be reinstated with a one-hour notice to the point-of-contact (POC) in the Transportation Division. Weekend POCs for the Transportation Division are published to school directors on Friday afternoon.
Operations: Principals should notify their school director of scheduled weekend events that may be allowed to proceed if conditions permit. The list of scheduled events should be forwarded to Operations and Law Enforcement so that crews can be placed on standby. Once a decision is made, the school director should contact Law Enforcement no less than 3 hours prior to the event. The Law Enforcement Dispatcher will notify Operations and a crew will be sent to the location(s) to salt and/or clear the parking lot. The principal should contact their head custodian to schedule clearing of sidewalks.